Senior Research Development Administrator

Job description

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2019-09-13
Req: R0010331
The Office of Sponsored Programs and the Office of Research Development are seeking applicants for a Senior Research Development Administrator. This position will work as part of a team to manage agreement stage and non-financial post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple agreement types (funded and non-funded) and sponsors. Additionally, they will support schools and teams in preparation and submission of complex proposals and related items.


  • Serve as liaison and active partner between Schools, principal investigators, Office of Sponsored Programs, research groups, and other departments, especially with respect to proposals and federal grants.
  • Support and assist Schools in reviewing and understanding funding announcement requirements.
  • Support Schools in developing and reviewing complex budgets, and budget justifications; ensure that cost sharing commitments are appropriate.
  • Submit certifications, reports and other information required by sponsors; respond to sponsor and other entity inquiries.
  • Negotiate Research Funding Agreements, Clinical Trial Agreements, incoming/outgoing sub-awards, Confidential Disclosure Agreements, Material Transfer Agreements, Data Use Agreements, amendments (funded/non-funded) and other agreements as needed.
  • Review and sign (as authorized) certain proposals prepared by Grant and Contract Administrators as well as other relevant documents.
  • Interpret complex university and government policies (FAR, Uniform Guidance of the Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide staff and faculty in interpreting complex policies obligations.
  • Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise, including new regulations, policies, etc.
  • Collaborate and guide the work of other team members; may train and mentor other staff.

Minimum Requirements:

  • Bachelor’s degree and five years of job related experience, or combination of education and relevant experience. Previous experience working with grants at any point of the grant cycle a plus; previous experience negotiating agreements a plus.
  • Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, HIPAA, FERPA, etc.).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Knowledge of financial analysis and/or accounting principles.
  • Knowledge of procurement needs (i.e. sole- sourcing, cost analyses, vendor requirements, small business reporting, etc.).
  • Expert in project management, including managing international collaborations and complex multi-sub-awards.
  • Knowledge of personnel management.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
  • Customer-focused.
  • Extreme attention to detail.

Certificates and Licenses Required:

  • Certified Research Administrator (CRA), MBA, JD, PhD, project management certification, or similar credential, a plus.
  • Membership in either NCURA, SRA, or other national associations, and participation in appropriate trainings, conferences, webinars, and other professional development activities.

Physical Requirements:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures.

For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at This position will remain open until filled. Please note, this is a restricted position with a three year term limit.


Process for External Applicants: Please apply through Workday, and search for ‘Senior Research Development Administrator.' Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number) into the resume submission field.
Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for ‘Senior Research Development Administrator' Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number) into the resume submission field.

The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 9/14/2019
Application Due: 11/1/2019
Work Type: