Posting Details

Position Information

Posting Number20111864Position TitleAdministrative Associate Sr. #495165FTE1.00Position TypeStaffDepartmentNew Student & Leadership Program Position Summary Information

Job Summary/Basic Function

DESCRIPTION OF DUTIES:
Administrative Associate Senior position in New Student & Leadership Programs Office, provides administrative support to the department of New Student & Leadership Programs. Duties include answering incoming phone calls and emails, preparing appropriate documentation for budgeting, purchase orders, and travel, assisting in organizing event planning details, preparation and execution of events. This position is responsible for the student and parent registration process of New Student Orientation, which includes serving as the primary point of contact for students and parents, managing the software programs and assisting with writing communications to all students and parents. Will provide tracking and assessment support for all programs. The position reports to the Director of New Student & Leadership and handles all administrative work for the Director, and upon request to all Assistant Directors. The Administrative Associate Senior also maintains the administrative, personnel, property management, and accounting files for the building and programs of New Student & Leadership Programs.

SPECIFIC RESPONSIBILITIES:
1.Perform task of handling correspondence, reports, forms, requisitions, minutes, etc., for the general office functioning, and other groups/committees which function from the office and maintains an efficient filing system. As well as maintaining an efficient filing system for the administrative office. Assist in budget management all of accounts.

2.Provide support and customer service to students and parents and communicate with incoming students, parents and families about orientation and parent programming.

3.Process employment documents for all full-time staff and part-time employees; maintaining personnel files for the department.

4.Process Orientation reservations, Family day reservations and other event reservations through marketplace or CRM system. Manage orientation software, and manages the orientation reservation process.

5.Provide support as needed in all matters related to orientation, week of welcome, parent programs, leadership and civic engagement programs and events

6.Provides tracking and assessment support for programs in the department.

7.Assist in marketing and communication for programs and events

8.Set-up travel arrangements for professional staff and student staff, processing travel requests, bus, reservations and travel vouchers.

9.Assist with department request for funds, check requests, or purchase requisitions through Cardinal Purch.

10.Generate monthly financial activity reports, deposit vendor commission checks, and monitor the Banner budget system.

11.Process budget transfers when instructed, create accounts payable/receivable invoices for services; deposit revenue into auxiliary accounts.

12.Order food/refreshments for receptions/meetings, luncheons/dinners, training’s.

13.Perform other duties as assigned by the Director of New Student and Leadership.

Minimum Qualifications

QUALIFICATIONS:
1.Ability to motivate self and others
2.Ability to manage stress effectively
3.Ability or organize multiple projects and deadlines
4.Ability to interact professional with students, parents and colleagues
5.Ability to take on a high level of responsibility
6.Must be able to identify and resolve problems effectively
7.Must be able to gather and analyze information skillfully
8.Ability to learn and manage software programs
9.Excellent computer skills. Experience with Microsoft programs and adobe programs
10.Effective written and oral skills
11.Flexible work schedule

Experience:
1.High school diploma or GED required. Bachelor’s Degree preferred.
2.Must have two years of relevant administrative experience.

EEO Statement

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

Bachelor’s Degree preferred.

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary$25,008 - $27,500Work Hours Application Information

Posting Date09/13/2019Close Date09/27/2019Open Until FilledNoSpecial InstructionsPosting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.
   • Yes
   • No
2. * What is the highest level of education have you obtained?
   • Bachelor's Degree
   • Associate's Degree
   • Some College Credits
   • High School Diploma or GED
3. * In what area(s) did you receive your degree(s).

   (Open Ended Question)

4. * The Texas Higher Education Coordinating Board (THECB) maintains a list of Institutions Whose Degrees are illegal to Use in Texas. You can search for your institution on the THECB website at: http://www.thecb.state.tx.us/index.cfm?objectid=3D2801D0-1C9F-11E8-BC500050560100A9. Copy and paste this link into a web browser in order to search under "Fraudulent or Substandard Institutions" for your college/university attended for your degree. Please check your answer BEFORE you submit your application. HR is not responsible for checking your answer nor resubmitting your application back into the pool if you do not answer this question correctly.As part of your educational qualifications for this position, are you claiming a degree from any of the institutions listed on the THECB website referenced above?
   • Yes, my institution IS on this list & IS Not accredited.
   • No, my institution is NOT on this list & IS accredited.
5. * How many years of secretarial and/or clerical experience do you have?
   • 5 years or more
   • 4 years
   • 3 years
   • 2 years
   • 1 year or less
6. * Please rate your knowledge and experience of MS Office Suite (Word, Excel, PowerPoint, Access, Outlook).
   • Beginner - Knowledge of MS Office Programs (Word & Excel)
   • Intermediate - Knowledge of MS Office (Word, Excel, & PowerPoint)
   • Moderate - Knowledge & Experience with MS Office Suite (Word, Excel, PowerPoint & Access)
   • Expert - Knowledge & Experience using MS Office Suite (Word, Excel, PowerPoint, Access, Outlook))

Applicant DocumentsRequired Documents

1. Letter of Interest
2. Resume

Optional Documents

1. Unofficial Transcript 1
2. Miscellaneous