PROJECT COORDINATOR
- Employer
- Ithaca College
- Location
- Ithaca, NY
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Responsible for providing operational support for sponsored research programs, processes and activities within the Office of the Provost and Sr. Vice President for Academic Affairs. This includes external grant activities, and assisting with other sponsored research committees (IRB, IACUC, and Biosafety). Coordinate and manage the review processes for the All-College Tenure and Promotion Committee, the Faculty Personnel Appeals Committee and the Grievance Committee; advise candidates involved in the tenure and promotion, appeals or grievance process of guidelines, timelines, and other issues surrounding their candidacy. Provide administrative and operational support within the Office of the Provost and Sr. Vice President for Academic Affairs and assist with special projects as assigned.
Position/Job Responsibilities1.Administrative support for the Associate Provost for Faculty Affairs.
2.Coordinate and manage the review processes for the All-College Tenure and Promotion Committee, the Faculty Personnel Appeals Committee and the Grievance Committee. Ensure the committees adhere to the appropriate governance guidelines and timelines. Draft correspondence and provide logistical support for the committees to meet, deliberate, and convey decisions.
3.Provide assistance and support to the Associate Provost for Faculty Affairs in the management of tenure, promotion, emeritus/a, and appointment renewal decisions. Prepare letters regarding tenure and/or promotion for the T&P Committee, Provost and President’s signature.
4.Provide support to Faculty Handbook Amendment Committee by assisting in scheduling meetings, preparing and distributing agendas, attending meetings, recording and transcribing meeting minutes, and preparing correspondence and reports in support of committee chairperson if appropriate.
5.Assist faculty and staff in pre-award grant activities to include routing proposals for institutional approval; assist in preparing letters of inquiry and proposals to foundation, government and corporate funding prospects and proposal submission.
6.Provide administrative support for the Institutional Review Board (IRB), Institutional Biosafety Committee (IBC) and the Institutional Animal Care and Use Committee (IACUC), to include managing software, including the website, tracking motions and proposals, and preparing meeting agenda and minutes.
7.Track College-wide grant activity and generate reports as needed. Implement and maintain faculty research interest database and maintain sponsored programs database of funding opportunities. Assist in identifying public and private funding sources.
8.Process purchasing and other financial records related to grants and sponsored programs and other accounts within the Office of the Provost.
9.Maintain the Collaborative Institutional Training Initiative (CITI) website for web-based training in grants, human subjects, biosafety, and animal research.
10.Provide administrative and operational assistance in support of the Provost and Sr. Vice President for Academic Affairs in the absence of the Executive Assistant or as requested.
11.Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse, and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students, and visitors to the College. Promote a flexible, collaborative, and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
12.Manage electronic calendars and assist with establishing meeting schedules for various committees/functions. Inform the campus community of scheduled meeting dates, times, and submission deadlines.
Position/Job QualificationsBachelor’s degree and a minimum of 2 years previous office experience or the equivalent combination of education and experience; excellent organizational skills, strong interpersonal and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment; solid working knowledge of various word processing, spreadsheet and database software applications; experience in handling highly sensitive and confidential information, previous experience maintaining and reconciling office and project budgets, good attention to detail, and previous experience working with on-line information systems and on-line corporate calendars are required. Experience working in a college or university setting is preferred.
EEO StatementIthaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Instructions for submitting your application:Interested applicants must apply online at http://ithaca.edu/jobs/ and attach a cover letter, resume and list of references. Questions about online application should be directed to the Office of Human Resources at (607) 274-8000. Screening of applications will begin immediately. To ensure full consideration, complete applications must be received by September 12, 2019.
Work authorization (select one):Visa sponsorship is not provided for this positionDepartment descriptionCollege DescriptionAt Ithaca College, a comprehensive residential campus community of 6,500 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.
We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.
We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.
When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.
Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.
To learn more about Ithaca College, visit us at http://ithaca.edu
Market Hiring Range$18.63 - 23.75/hourFLSA StatusNon-ExemptIs this position eligible for benefits?YesQuick Linkhttp://ithaca.peopleadmin.com/postings/16600Documents Needed to ApplyRequired Documents- Cover Letter
- Resume
- Reference List
Required fields are indicated with an asterisk (*).
Organization
Ithaca College is a private residential college in the scenic Finger Lakes region of upstate New York. Located in one of America’s top college towns, IC boasts a lively and sophisticated residential community that takes full advantage of its stunning natural backdrop and a local community rich in arts and culture.
At Ithaca College, faculty and staff work together to make students ready for success in an evolving world. Challenging academic programs promote critical thinking and hands-on learning, and students work closely with experienced and accomplished faculty on innovative research and enlightening coursework. Ithaca’s new strategic plan, IC 20/20, positions the college to offer a truly distinct integrative learning experience.
From its founding in 1892 as the Ithaca Conservatory of Music, Ithaca College has had a distinguished history of interweaving the threads of liberal and professional education. Students are encouraged to study across disciplines at each of the college’s five schools: Business, Communications, Health Sciences and Human Performance, Humanities and Sciences, and Music.
The college is an internationally known and respected coeducational and nonsectarian institution with approximately 6,200 undergraduate and 470 graduate students, who come to Ithaca from nearly every state and over 70 countries. The curriculum provides more than 2,000 courses in over 100 programs of study. While the breadth of its curriculum is normally found only at larger universities, Ithaca holds fast to its tradition of close, personal instruction (11:1 student-faculty ratio).
Rewards of Working at Ithaca College
A preferred employer in its upstate New York region, Ithaca College provides employees with a comprehensive benefits package. Faculty and staff also enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community.
Ithaca College’s benefits program includes medical, dental, and life insurance, long-term disability plans, and a flexible spending reimbursement account for eligible expenses not covered by other benefits.
Ithaca contributes to the personal and professional development of faculty and staff, and emphasizes the importance of maintaining a healthy work-life balance. With workplace flexibility, community service opportunities, and tools for individual growth, employees are encouraged to take advantage of everything IC has to offer.
Additionally, the college offers educational benefits, retirement options, vacation, sick, and personal leave, statutory benefits, at least 11 paid holidays per year, use of the college's many recreational facilities, and free parking. Employees also enjoy access to many services, including the college library, the Campus Center, and the college’s campus store.
For a more detailed description of benefits available to Ithaca College employees, visit ithaca.edu/hr/benefits.
About the Area
Nestled in the heart of New York State’s Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the vibrant city center. Home to several parks and surrounded by more than 150 waterfalls, Ithaca is an outdoor lover’s paradise. And with more restaurants per capita than New York City, it’s also a food lover’s dream. Activity thrives downtown, where live music, independent cinema, and artistic performances can be found almost any night of the week. Whether you’re looking for natural beauty or urban sophistication, Ithaca has something for everyone.
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