Secretary 2

Employment Type: Staff - Regular

Employee Class: Classif'd Full Time AFSCME HSC

Bargaining Unit: AFSCME

Shift: 1

Work Hours: 8:00 - 4:30

Hours Per Week: 40

FTE: 1

Location: HSC College

Department: College of Nursing Instruction

Number of Openings: 1

Salary Range: $ 15.41 - 16.81

Grade: Classified AFSCME HSC - C1271

Float: N/A

Rotate: N/A

On Call: N/A

Travel: N/A

Weekend/Holiday: N/A

Requisition ID: req1042

Position Control Number (PCN): 996344

Posting Period: 9/12/2019 - 9/25/2019 External

Position Description

This position is accountable to the dean and department administrator(s) of the College of Nursing, under the general supervision of the business manager.  The secretary 2 is responsible for providing clerical/office support to the Learning Resource Center (LRC) Coordinator, Clinical Laboratory Associates, faculty, students and others as assigned and to the Coordinator of Continuing Nursing Education (CNE).

Qualifications:

Education/experience/licensing:

Associate Degree in secretarial science, business, management or closely related field, and minimum of one year of related work experience or a combination of education and experience

B.A./B.S. preferred 

Prior Secretarial Experience preferred

Successful score on the typing (30 WPM) and Secretarial assessment tests for those not already in the classification.

Proficient computer skills required including Word, Excel, PowerPoint and Outlook. Advanced computer skills preferred.

Able to utilize all aspects of Microsoft Office- Word, Excel, PowerPoint, and Access

Experience with scheduling, calendars, and e-mail required.

Experience with Banner, Blackboard, Evaluations, Survey Monkey, or related software preferred.

Knowledge in general office procedures/practices required; in an academic setting preferred.

Communication and other skills:

Ability to work in team environment and back-up other support staff as assigned.

Must be proficient in screening incoming calls and triage appropriately required.

Must be flexible, able to manage multiple high priority demands, rearrange priorities as needed, and

handle heavy volumes of work with deadlines.

Excellent organizational and problem-solving skills and exhibits good time management.

Excellent verbal, written, interpersonal, and communication skills.

Ability to maintain harmonious relationships so as to work appropriately with people on all levels including, but not limited to administration, faculty, staff, students, and all other internal and external customers.

Must be able to compose correspondence for department chairs and directors.

Manage confidential information and maintain confidentiality at all times, including FERPA, HIPAA or any other confidentiality requirements/policies.

 

Working Conditions:The position will work in an office setting with lighting and ventilation. Position will require sitting and computer use for long periods of time, also intermittent standing, walking, stooping, bending, and lifting. Position may require occasional lifting up to 50 lbs. Works in a professional office environment with possible high stress levels. Travel may be required between campuses.

The above list of duties is intended to describe the general nature and level of work performed by people assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the people so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the Human Resources Department at 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Academic Services Center, Suite 1000 on the Scott Park Campus or at the satellite HR Office located at the Facilities Services Building, Suite 1000 on the Health Science Campus.