Posting Details

Position Information

Posting NumberS140698Position TitleEducational Talent Search ClerkDepartmentProject Achieve/TRiO-Educational Talent SearchDivisionStudent DevelopmentClassificationClericalFLSA ClassificationNon-ExemptUnion/Non UnionNon UnionFull Time / Part Time? Part TimeHours per weekUp to 28Temporary? No Posting Detail Information

Posting Date08/28/2019Closing Date09/15/2019Open Until FilledNoSpecial Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check
• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College
• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary

Each year, more than 35,000 students find the diverse, comprehensive high quality educational experience they are looking for at JJC. We hope that you will take a few minutes to explore the job opportunities we have available and consider becoming a part of this experience.

The recruitment of qualified and diverse faculty and staff is the cornerstone of JJC’s commitment to an innovative, collaborative and inclusive educational community. At JJC, we respect the wealth of knowledge and experience each of our employees brings to the workplace.

Link to Human Resources website

http://www.jjc.edu/about-jjc/college-leadership/administration/human-resources

Job Description

POSITION TITLE:CLERK, Educational Talent Search CPPROJ-CLRK01
STATUS:Part time Grant-funded
DEPARTMENT:Project Achieve/TRiO-Educational Talent Search
DIVISION:Student Development
CLASSIFICATION:Non-exempt
UNION:Non-union
REPORTS TO:Director of Project Achieve
PLACEMENT: Clerical, grade 5
MINIMUM PAY RATE:$14.91 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY
Provides a wide variety of responsible clerical and secretarial duties requiring the exercise of discretion; provides effective and efficient customer service assistance to students, faculty and college personnel. Considerable judgment, initiative and independent action in establishing or adapting work procedures to new situations are required. Additionally, this position supports Project Achieve-TRiO/Educational Talent Search activities.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1.Perform clerical and office support activities for the Director of Project Achieve and Coordinator.
2.Prepare and type correspondence, documents, compile data for internal and external reports, tests and other related materials. Prepare and maintain financial records, files and databases, process work orders, make travel arrangements and maintain calendar.
3.Assist with event planning and scheduling/coordinating meetings involving Educational Talent Search stakeholders.
4.Assist Coordinator with preparing monthly ETS reports to the Director of Project Achieve.
5.Attend all major ETS meetings and record discussions pertaining to grant activities.
6.Prepare training materials for professional development activities related to Educational Talent Search.
7.Complete a variety of word processing tasks, create spreadsheets, and arrange documents based on established electronic and hardcopy filing systems.
8.Receive and direct visitors, handle phone calls, take and relay messages, provide requested information. Prioritize and distribute mail.
9.Operate standard office equipment and provide technical support to department personnel and students with the use of office equipment.
10.Work collaboratively with other departments and/or vendors. Be willing to be cross-trained to perform related clerical tasks.
11.Participate in achieving department and college goals and objectives.
12.Perform related duties as assigned.

MINIMUM QUALIFICATIONS
1.High School Diploma or equivalent.
2.Two (2) years of clerical support experience.
3.Attention to detail, excellent organizational skills, initiative, and event planning skills.
4.Knowledge of Microsoft Office programs (Word and Excel specifically) and current office procedures.
5.Ability to handle multiple tasks and responsibilities, and meet deadlines.
6.Adhere to and maintain confidentiality.
7.Strong interpersonal communication skills and willingness to work cooperatively with a diverse population.

PREFERRED QUALIFICATIONS
1.Associate’s degree with coursework in Humanities or Social Science disciplines.
2.Knowledge of JJC and or Joliet Central procedures and policies.
3.Prior experience with non-profit and/or grant-funded activities.

WORK SCHEDULE

PHYSICAL DEMANDS
1.Normal office physical demands.

WORKING CONDITIONS
1.Duties are performed indoors in the usual office environment.

Application Procedures: “Apply to this Job at employment.jjc.edu”

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment Drug Screening for employees that are new to the College
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING
Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :
www.jjc.edu/cleryreport

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.
This information is required by law and is made available by the Joliet Junior College Police Department.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have High School Diploma or equivalent?
   • Yes
   • No
2. * Do you have two year (2) years of clerical support experience?
   • Yes
   • No
3. * Do you have knowledge of and experience with Microsoft Office programs (Word and Excel specifically) and current office procedures?
   • Yes
   • No
4. * Considering your current or previous roles, how have you been able to handle multiple tasks and meet deadlines?Please limit your response to no more than four sentences. If you do not have experience with this, type 'none'.

   (Open Ended Question)

5. * Are you able and willing to adhere/maintain confidentiality?
   • Yes
   • No
6. * Do you have an Associate’s degree (or higher) with coursework in Humanities or Social Science disciplines?
   • Yes
   • No
7. * Do you have knowledge of and experience with JJC and or Joliet Central procedures and policies?
   • Yes
   • No
8. * Do you have any prior experience with non-profit and/or grant-funded activities?
   • Yes
   • No

Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter

Optional Documents

1. Unofficial Transcripts
2. Other Document