Position Details

Position Information

Job TitlePersonnel Systems SpecialistCampusAnkeny CampusJob Number20-C06Employment DateAs soon as possibleJob CategorySupport Staff PositionsApplication & Position Contact Information

Human Resources (515) 964-6479 or delundberg@dmacc.edu for information concerning the application process, position details, or your status once the position has closed.

Posting Detail Information

Salary Information

HIRING RANGE: $22.13-$26.04 per hour based on experience.
Pay Grade: C3

Job Summary

Assist the Human Resources department in researching, recommending, and technical support for HR systems. Provide personnel support for the functions within the department.

Essential Functions

Understand and operate in databases, applications and software systems and assist the Human Resources staff in creating efficiencies within those systems. Compile reports using multiple software platforms.

Support technology initiatives for the Human Resources department within a project management environment and assist in creating appropriate communication and training.

Use HR systems to support the employment process: create job postings; place advertisements with internal and external sources; assist applicants with questions regarding the application system; record and compile EEO and hiring data; prepare screening materials for supervisors; maintain job files and data.

Process employment actions submitted for regular employees; enter data for regular employees into the personnel information system by selecting appropriate data and information from employment authorization form. Figure annual salary and daily rates for new contracts/employment agreements; determine appropriate contract type; create and proof contracts/ agreements.

Initiate and track new employee onboarding process including online new employee orientation, supervisor communication, and organizational chart.

Perform other duties as assigned.

Required Qualifications

High school diploma or equivalent.

Three years of recent personnel, payroll, administrative assistance, or related clerical experience which include record keeping, data entry, and word processing. (Postsecondary education in any field may substitute for up to one year of the required experience. 15 semester hours are equivalent to 6 months of experience.)

Experience and aptitude with electronic personnel and/or application systems and the ability to troubleshoot solutions.

Demonstrated proficiency with technology, including experience with databases and software applications.

Strong communication skills, with attention to customer service values.

Attentive to confidentiality related to working in a human resource environment.

Ability to plan, organize and manage time with attention to detail and accuracy.

Demonstrated ability to establish and maintain a professional and customer focused working relationship with a wide variety of individuals coming from diverse backgrounds.

Desired Qualifications

Associate’s degree or higher.

Three years of experience performing Human Resources functions.

Personnel and/or payroll experience within an educational institution.

Experience with databases in an educational institution.

Adeptness in learning software applications.

Project management experience.

Work Schedule

Monday – Friday, day hours.

Posting Date09/11/2019Deadline for Submitting Applications09/19/2019Open Until FilledNoSpecial Instructions to Applicants

THIS VACANCY REQUIRES: A complete DMACC Employment Application (personal information, educational history, employment history, and supplemental questions). Incomplete applications will not be accepted. Application must be completed in its entirety, even when including a resume. “See Resume” will not be accepted.

Quick Link for Internal Postingshttp://jobs.dmacc.edu/postings/4630Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please describe, in detail, your work experience performing Human Resources functions.

   (Open Ended Question)

2. * Describe your personnel and/or payroll experience within an educational institution.

   (Open Ended Question)

3. * Describe your skills and experience with technology, including a) Microsoft Office products, b) data information systems, and c) electronic personnel and/or application systems.

   (Open Ended Question)

4. * Describe a time when you served on a team to complete a project within your department. What was your role in completing the project? What obstacles did you encounter and how did you resolve them? Did your team complete the project?

   (Open Ended Question)

5. * How did you learn about this job opening?
   • DMACC Employee Referral
   • Friend/Relative
   • Indeed.com
   • TeachIowa.gov
   • HigherEdJobs
   • CareerBuilder
   • The Chronicle of Higher Education
   • Inside Higher Ed
   • LinkedIn
   • Iowa Workforce Development
   • DMACC Website
   • DMACC Applicant Interest Email
   • Other
6. * Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)?
   • Yes
   • No (If no, please return to the application and complete all additional information.)

Documents Needed to ApplyRequired Documents

Optional Documents

1. Resume
2. Cover Letter
3. Transcripts
4. Transcript 2
5. Transcript 3
6. Other