Executive Assistant - President's Office (Part-time/Regular)

Job description

Executive Assistant - President's Office (Part-time/Regular)

Position Core Competencies

Serves to enhance effectiveness of the President’s/Advancement’s office by providing information management support, project management support, and representing the President and President’s/Advancement’s Office to others.

General Employee Responsibilities

    Comply with local, state, and federal guidelines and laws. Comply with Northeast State Community College and Tennessee Board of Regents policies, procedures, and guidelines.Comply with SACSCOC (Southern Association of Colleges and Schools Commission on Colleges) Principles of Accreditation, standards and guidelines.Promote and maintain College and TBR Mission, Vision, and Values.Promote and comply with Northeast State Community College SAFE Campus programs.Maintain digital calendar and archive annually on June 30. Provide supervisor with access to calendar and an archived copy of calendar for annual performance review.Seek efficiencies and continuous improvement in both position and personal growth.Lead/promote College and TBR initiatives as they relate to this office.In all duties assigned, show a commitment to quality, customer service, and Northeast State Community College:to include students, College employees, and the community served by Northeast State.Be an active and contributing part of the Northeast State Team.Follow professional code of conduct and ethics; maintain professional dress in compliance with expectations of the position.Complete other assignments as directed by supervisor/President/Advancement Office. Utilize effective people skills in working with internal and external customers.

Specific Role and Responsibilities

    Serve as initial contact for the President/Advancement Offices, ascertain nature of business, provide proper information or refer visitors to proper person.Answer telephone, take messages and route to appropriate persons.Process mail, both incoming and outgoing, and route as appropriate.Maintain daily log by reviewing and processing documentation for the president’s signature/approval.Coordinate the preparation and logistics for the President/Chief Advancement Officer’s committee meetings and general meetings by preparing and distributing meeting agendas, attending and documenting minutes.Provide extensive scheduling, coordination, and documentation of college committees and advisory councils under the president’s purview. Provide assistance in the coordination and preparation of the President/Chief Advancement Officer’s external committees and appointments.Type, proofread, and distribute correspondence, purchase requisitions, forms, reports, and other documents. Support efforts and initiatives handled by the President’s Office. Make arrangements and preparations for all President/Advancement’s Office travel, conference activities, workshops and tours.Coordinate and plan special college events hosted by the President.Maintain and coordinate the President's calendar and travel schedule, including the monthly President's mileage log for reporting purposes. Reconcile monthly/quarterly expense reports for the President/Advancement Offices.Process purchase orders and requisitions. Order supplies and publications.Receive and respond to requests for speaking engagements, telephone inquiries, and incoming mail.Assist in the collection, organization, verification, and interpretation of information for various reports and projects.Assist the President/Chief Advancement Officer in various capacities as liaison with potential and current students, faculty, administrators, and outside clients and constituents as well.Maintain confidential office filing and records management system.Support and serve as back up to the President’s Office Project Manager, and Advancement Office.Complete other assignments as directed by supervisor.

Requirements of the Position

Minimum Qualifications and Education Requirements

    Education: Bachelor’s degree from a regionally accredited institution.At least one year of administrative assistant, clerical, and/or customer service experienceTechnology Skills: MS Office skills—Word, Excel and PowerPoint; digital records management systems; general operating systems and data information systems.Technology Equipment: scanner, fax, copier.

Preferred Skills

    Event planning experienceDemonstrated commitment to inclusive excellenceAppreciation for shared governance practices in higher education Other Essential Knowledge and Skills:
      Strong organizational skills;Ability to maintain confidentiality;Ability to proofread and edit complex documents; Ability to perform basic informational research projects; Ability to collect, organize, verify, analyze, interpret, and report data; Ability to express ideas clearly, concisely, and convincingly; Ability to organize, prioritize, and perform multiple tasks;Dependable with the ability to work unsupervised.

Additional Notes

Employee is expected to engage in continuing education to keep current in technology, office management techniques, and organizational skills.

Compensation: $16.08 - $19.30 per hour; part-time rate dependent on education and experience.
Contract Type: Part-time Regular (27.5 hours per week)
Location of Position: Northeast State,
2425 Highway 75
Blountville, Tennessee, 37617
United States

Open Until Filled: No
Application Deadline: September 27, 2019, 6:00 pm Eastern Time

Requisition Number: req3154




Diversity Profile: University



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Job No:
Posted: 9/14/2019
Application Due: 9/30/2019
Work Type: