Research Group Administrative Assistant

Job description

DepartmentAbout us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Established in 1859, the University of Toronto’s Department of Chemistry is one of the leading and recognized institutions in Canada. We take pride in our teaching excellence, advanced research facilities, and development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, NMR lab, X-Ray analysis lab, and a Mass Spectrometry lab. These resources combined with our ambition and excitement, create an ideal place to work, research, and make an impact in scientific education.

Reporting to the Principal Investigator (PI), the position provides research group support in the area of administration, laboratory operation and language translation support to the PI and his research group for “A Decentralized Surveillance System for Measles and Rubella Powered by Paper-Based Digital Microfluidics,” a grant funded by Grand Challenges Canada. This project represents a collaboration between the PI and several scientists in Vietnam. The incumbent is also responsible for general laboratory administration of the PI group in the Department of Chemistry.

Your responsibilities will include:

  • Acting as the first point of contact for general enquiries
  • Resolving issues within the scope of the role and escalating problems as required
  • Editing content for grant applications
  • Booking rooms and arranging appropriate accommodations
  • Informing Principal Investigator of concerns or setbacks
  • Verifying the accuracy and completeness of financial elements in grant submissions
  • Editing content for grant applications
  • Determining logistical details and activities for events and/or programming

CampusEssential Qualifications:
  • Completed advanced college diploma (3 years) or an acceptable equivalent combination of education and experience. Bachelor’s degree in chemistry or related field preferred.
  • Minimum three (3) years relevant experience in laboratory coordination and administration.
  • Demonstrated experience with database management
  • Experience collaborating on cost estimates.
  • Experience providing research and administrative support including efficiently overseeing schedule/calendar, making travel and hotel arrangements, and ensuring the effective and efficient administration of an office.
  • Excellent written and oral communication skills including proven editing skills
  • Excellent computer skills in the use of standard and/or University software packages including MS Office is required

Assets (Nonessential):
  • Bachelor’s degree in chemistry or related field preferred.
  • Preference will be given to experience in a research laboratory, in an academic environment.
  • Translational skills with Vietnamese is an asset
  • Knowledge of University rules, guidelines and procedures is required
  • Ability to understand concepts related to microfluidic and miniaturized systems
  • Knowledge and experience with Adobe Creative Suite and FileMaker Pro is required.

To be successful in this role you will be:
  • Courteous
  • Intuitive
  • Multi-tasker
  • Possess a positive attitude
  • Tactful

Department: Chemistry
Campus: St. George (downtown Toronto)
Schedule: Full-time
Job Field: Administration
Job Posting: Sep 13, 2019
Job Closing: Sep 24, 2019, 8:59:00 PM




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Job No:
Posted: 9/14/2019
Application Due: 9/26/2019
Work Type: