Research Compliance Administrator
DepartmentUnder the general direction of the Director Research safety and Compliance, Environmental Health & Safety the Research Compliance Administrator provides administrative and operational support across a range of areas within the Research Safety and Compliance services in EHS. Key responsibilities include: gathering, reconciling and processing information and data attained from and for permits, inspections, regulatory, inventories, processes and training; conducting assessments of current state of technical and administrative structures (e.g., permits, records managements and license requirements) and making recommendations on improvements to enhance automation, leverage technology and increase efficiency; providing work process management improvement in order to ensure an integrative approach to health and safety processes within the office; migrating the administrative processes of the office towards a systematic and user friendly database platform; works with software developers and IT contacts to develop, organize, improve and maintain new databases in keeping with the overall mandate and vision of the Office of EHS.
Bachelor’s degree or an equivalent combination of education and experience.
Three (3) years relevant administrative experience including experience maintaining a high volume of detailed data for quality and accuracy, preparing detailed reports and with handling compliance type data (e.g. inspections, permits, or similar). Demonstrated experience developing, implementing, improving and maintaining databases. Demonstrated experience documenting current administrative and technical processes and automating existing processes. Extensive experience in work flow improvement is required.
Advanced knowledge of office improvement systems and procedures. Advanced skills in MS Office (including Microsoft Word, Microsoft Dynamics, MS Excel) and database maintenance. Advanced knowledge and demonstrated experience with web content management systems required.
Knowledge of accounting principles an asset.
Familiarity with the Canadian Nuclear Safety Act and regulations, Biosafety Act and regulations, and the Occupational Health & Safety Act and regulations preferred. Familiarity with general safety or Biosafety or radiation safety principles and administration an asset.
Familiarity of safety permit systems (biosafety, radiation, chemical) is an asset.
Demonstrated efficiency, accuracy and attention to detail for maintaining a high volume of intricate data. Excellent oral and written communication. Excellent customer-service, organizational and problem-solving skills. Demonstrated initiative and creativity when adapting and improving processes. Ability to interpret and apply relevant University policies and procedures. Ability to manage multiple priorities and cope with frequent interruptions. Ability to handle heavy workloads and meet deadlines; Ability to draft minutes and informational material. Ability to exercise judgment and initiative. Ability to handle confidential/sensitive material with discretion and tact. Ability to work independently and collegially as part of a team environment. Demonstrated success understanding and documenting administrative and technical processes and procedures.
Department: Office of the Vice President, Research & Innovation
Campus: St. George (downtown Toronto)
Job Field: Research Administration
Job Posting: Sep 12, 2019
Job Closing: Sep 23, 2019, 10:59:00 PM