#101679 Research Administrator 3

UCSD Layoff from Career Appointment: Apply by 9/17/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/26/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

DEPARTMENT OVERVIEW:

The Computer Science and Engineering (CSE) department embodies the university's tradition of excellence as a world-class leader in computer science and engineering education and research. Ranked in the top 20 nationwide, the department is dedicated to research, education and overall excellence.

CSE has approximately 65+ faculty FTE, 20+ professional researchers, 45+ staff in career/casual titles, 300+ tutors, and 135+ TAs. There are approximately 1,800 undergraduate students enrolled in 4 majors, with annual enrollments of 27,000+. The department has a graduate education program involving over 700 students (240 PhDs and 500 Master's).

POSITION OVERVIEW:

Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards.

Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

Complexity is defined as follows: Type of Proposals - Highly complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); significant institutional cost-sharing; institutional commitment proposals; responsive to award agency proposal requirements (RFP, RFA, PA); numerous integrated projects; Program Project or Center applications; training grant applications; and Contracts; extensive variety of agencies and extensive number of awarding entities; significant and unique reporting requirements; significant equipment acquisition or fabrication; performance milestones. Total proposals will usually be in excess of $8 million (direct cost) annually. Type of Awards - Funds managed will be for awards received as a result of submission of proposals described above. Type of Self-Supporting Activities - The self-supporting activities and research recharge operations are large and complex in nature (income > $500K). Contributions to development of policies and procedures - Provide team leadership in the development of policies and procedures; approve or recommend for approval changes.

Additional complexity/workload responsibilities: Interaction/collaborations with other departments or ORUs within UCSD. Calculating proposals with Faculty who have GCCP, HSCP, VA 8ths; PIs that are high profile or resource intensive needs; Proposal: human subjects, PI exception requests; Invoices to agencies; major awards/projects.

Occasional evenings and weekends may be required.

  • Please submit a cover letter for a complete application.
QUALIFICATIONS
  • Experience with research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Experience with OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Demonstrated effective interpersonal skills to interact with diverse individuals and groups.

  • Excellent written communication skills to correspond with all levels of administration using correct rules of grammar, punctuation, and spelling. Excellent verbal communication skills, with the ability to communicate and interact effectively with faculty, staff, graduate students, visitors and the general public using diplomacy, tact and flexibility in a variety of circumstances.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Ability to perform complex financial analysis and customized reporting.

  • Ability to manage significant volume of transactions.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

  • Proficiency working with computer and information management systems.

  • Proficiency in utilizing FinancialLink reports preferred, queries, and use pivot tables or similar experience using other financial reporting tools.

SPECIAL CONDITIONS
  • Job offer is contingent on clear Background Check.

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