Assistant Director

Job description

Posting Details

Posting Details

Posting NumberS03932PWorking TitleAssistant DirectorDepartmentGrad Sch Enrolled Student ServicesAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday-Friday, 8:00 am-5:00 pm

Advertised SalaryCommensurate with ExperiencePosting Date09/12/2019Open until filledNoClosing Date09/26/2019Proposed Starting Date10/22/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleStudent Services ProfessionalPay GradeFLSAExemptJob FamilyFTE1.0Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Student Service Professional will be responsible for doing workshops for students on the new ETD system for electronic and dissertations; Overseeing the Double Dawgs program for graduate programs. Assisting and filling in for the Director and Associate Director of Student Services.

Knowledge, Skills, Abilities and/or Competencies

The ability to learn how to use unfamiliar applications quickly is a plus. Knowledge of Graduate School policies and procedures and experience working with UGA student records systems is desired. Excellent communication skills.

Physical Demands

Sitting for long periods of time. May include travel

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Lead Electronic Thesis and Dissertation (ETD) administrator – This position will become the lead for assisting students with submitting ETDs. In addition to meeting with students one-on-one, this person will also offer 2-4 workshops each year on ETD formatting. This person will create the content for the workshop, manage the workshops and handle all aspects in regards to the workshops. The Graduate School will transition to a new ETD site in the fall.

Percentage of time40 Duties/Responsibilities


Double Dawgs Primary Contact – This position will assist with the reviewing of new program proposals for Double Dawgs and be assigned to approve or deny new proposals on behalf of the Graduate School. In addition, this person will begin attending bi-weekly meetings in the fall with other campus administrators. This person will assist with the manual processing of changing course levels that is currently required for Double Dawgs students

Percentage of time30 Duties/Responsibilities


Communications assistance – This position will assist with improving communication within the Graduate School and across campus. This position will assist with the management of the graduate student listserv in addition to the graduate coordinator assistants listserv. This position will help develop a deadlines calendar and competitions calendar for departments. This position will finalize the electronic bulletin and be responsible for updating content each year.

Percentage of time10 Duties/Responsibilities


Training and Workshops – This position will be the lead for preparing and offering workshops for graduate coordinator assistants. Workshops on current forms and policies will be developed as well as offering training for new systems. Content 7 is a new system that will be offered in the fall and will require training sessions for over 100 users.

Percentage of time10 Duties/Responsibilities


Graduate Admissions processing assistance – This person will be trained to assist Graduate Admissions during peak processing times.

Percentage of time5 Duties/Responsibilities


Enrolled Students Services assistance – This person will be trained to assist Enrolled Student Services during peak processing times

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 9/13/2019
    Application Due: 9/27/2019
    Work Type: