Assistant Director of Grants IT Services

Job description

DescriptionUniversity Information Services (UIS) provides technical services and enterprise applications to the University of Colorado campuses and the Office of the President. UIS is committed to excellence in customer service and technical expertise. Through the development of enterprise applications, UIS supports the University as a whole with systems used by students, faculty, human resources employees, finance employees, and others.

Position Summary:
University Information Systems (UIS) provides technical services and enterprise applications to the University of Colorado campuses and the Office of the President. UIS is committed to excellence in customer service and technical expertise. Through the development of enterprise applications, UIS supports the University as a whole with systems used by students, faculty, human resources employees, finance employees, and others.

The Assistant Director of Grants IT Services is responsible for implementation and support of functionality within the PeopleSoft Grants Suite modules (Grants, Project Costing, Contracts, Billing, Accounts Receivable) and other Grants related components within the PeopleSoft system to enable Post Award Management activities at all CU campuses. This position provides direct supervision of the business systems analysts to ensure operational support, works closely with campus stakeholders and IT partners to understand campus business requirements, and with internal UIS teams to achieve Grants service goals. This position reports to the Sr. Director of Research and Grants IT Services and is exempt from the State of Colorado Classified Staff System. 
Duties and Responsibilities:
Duties and responsibilities of the position include, but are not limited to:
Primary Responsibilities: Duties that are directly under the purview of this position

  • Provide direct supervision of the Grants IT services team comprised of a Business Systems Analyst (BSA), which includes:
    • Prioritization of work
    • Setting and monitoring performance goals
    • Completing annual performance review tasks
    • Providing regular feedback and coaching via 1:1 meetings
  • Serve as the expert liaison between the Grants IT Services team, eRA team, other UIS teams, and to campus teams on optimum configurations of the Grants Suite modules, integrations, and reporting to support business requirements
  • Ensure support of the core Grants service, including the FIN Grants modules, integrations, and reports
  • Manage the life cycle of on-going functional enhancements, both delivered and customized, within the PeopleSoft Grants to include:
    • Business analysis
    • Implementing configuration for business processes
    • Writing functional design specifications
    • Completing system testing
    • Coordinating user acceptance testing
    • Supporting training requirements
    • System documentation and communication
    • Coordinating promotion to the production system
  • Work closely with other Research & Grants IT Services team members and UIS technical teams to ensure production support tickets are prioritized, estimates developed, resolved, and tested in a timely manner
  • Execute project tasks associated with implementation, upgrade, or development of new application functionality or solutions; providing system level perspective in multi-campus initiatives
  • Build and maintain relationships with Grants stakeholders, campus end users and IT support partners
  • Collaborate with the CU Post Award offices on all campuses and their leadership to identify pain points and opportunities to improve processes
  • Communicate project status and service line updates to campus stakeholders and UIS teams
  • Facilitate campus and cross-campus discussions, design sessions, training on grants functionality, and knowledge sharing
  • Produce operational metrics, reports, roadmaps, and recommendations about the Grants service
  • Participate in the Higher Education community and with other Higher Education institutions to share knowledge and ensure CU is subscribing to industry trends and best practices
Secondary Responsibilities: Duties that this position may be asked to support or provide coverage on

  • Train and mentor Grants Business Systems Analysts to improve team knowledge of the PS Grants suite capabilities
  • Understand the capabilities delivered by PeopleSoft in each update and implement critical functionality via PUM upgrade/Selective adoption cycles
  • Plan for and implement delivered functionality via upgrades and selective PUM adoption to ensure CU takes advantage of the latest changes from Oracle
  • Utilize knowledge of PeopleSoft Grants suite to create IT options to enable the business, both now and in the future, ensuring their alignment with the CU IT Governance Strategic Plan and yearly Annual Plan
  • Develop technology options, risk assessments, business continuity, and business capability requirements, as requested
  • Inform/advise project managers and stakeholders about project plans and implementations
  • Support system analysis and/or testing during complex troubleshooting and/or maintenance windows
  • Manage small to medium sized projects with cross functional and technical teams

Applications/Tools
Used:
  • Beyond Compare
  • Cherwell
  • Cognos
  • Microsoft Office Suite 
  • HTML
  • JavaScript
  • PeopleTools Application Designer
  • Phire
  • SharePoint
  • SQL Developer
  • SQL Tools
  • TeamDynamix
  • Toad
  • Trello
  • XML
  • Cisco VPN
  • Notepad++
  • Adobe Acrobat
  • Skype for Business
  • Zoom
Managed:
  • PeopleSoft Grants Suite (Grants, Project Costing, Contracts, Billing, Accounts Receivable)
  • Custom Application for Boulder to Integrate New Awards from InfoEd into PS
  • Custom Application for Boulder to Integrate Award Modifications from InfoEd into PS
  • Custom Application for Denver to Integrate New Awards from InfoEd into PS
  • Custom Application for Denver to Integrate Award Modifications from InfoEd into PS
Knowledge, Skills, and Abilities:
To be successful in this position, candidates will need the following:
  • Knowledge of IT policies and best practices
  • Knowledge of PeopleSoft Grants suite modules
  • Knowledge of management best practices
  • Skilled in working in project teams and leading through collaboration
  • Technical aptitude, requirements management, and the skill and ability to assess and articulate risk variables
  • Ability to effectively operate with flexibility in a fast-paced, constantly evolving team environment
  • Ability to establish and maintain effective working relationships as necessitated by work assignments
  • Ability to exercise tact and courtesy in frequent contact with CU campus stakeholders
  • Strong written and oral communication skills
  • Strong interpersonal and leadership skills; proven ability to effect and influence change through a collaborative and inclusive style
Who we are:
System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with an office in Broomfield and a few smaller offices located on the campuses. However, this position is located in Denver. Many of our departments support the educational and research missions of the four University of Colorado campuses. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.

For full consideration, completed applications must be received by Thursday, September 26, 2019.

Salary:The salary has been established at $120,000
Benefits: The University of Colorado offers an excellent benefits package including:
  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision and Wellness 
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
    • Vacation Days: 22
    • Sick Days: 15
    • Holiday Days: 10
  • Tuition Benefit: System employees have the benefit on all campuses 
  • ECO Pass: RTD Bus and light rail service
  • Additional Perks & Programs: Click here to access a few more Perks and Programs. 

Click here to access our Total Compensation Calculator to see what your total rewards could be at CU. This position is a University Staff position.


For more information on benefits programs, including eligibility, is available at www.cu.edu/employee-services/.




QualificationsMinimum Requirements:
  • Bachelor's degree from an accredited institution of higher education or equivalent professional experience. (The educational requirement may be substituted by professional experience on a year for year basis).
  • Five (5) years’ experience supporting Post Award IT functions and systems to include the following:
    • Configuring and maintaining the PeopleSoft 9.2 Grants suite modules for Post Award Grants Management or equivalent post-award systems
    • Experience with grants post award administration business processes
    • Fit-gap analysis and translating business requirements to system requirements
    • Writing Functional Design Specifications and system documentation
    • Creating and executing Test Plans and assisting in User Acceptance testing
    • Troubleshooting and resolving production support issues
    • SQL and PS query experience
  • Three (3) years of experience to include:
    • Managing personnel, including developing/mentoring direct reports through performance reviews to ensure continuous improvement, high performance and employee retention
    • Collaborating within a cross-functional team through projects and operations
  • One (1) years’ experience with PeopleSoft upgrades and PUM/Selective adoption
Preferred Qualifications:
  • Bachelor of Science in Computer Science, Information Systems, or other IT related area
  • Post-baccalaureate degree
  • Experience supporting custom interfaces between PeopleSoft Grants modules and other systems
  • Previous experience at an institution of Higher Education either through direct employment or through consulting
  • Experience with other PeopleSoft Finance/HCM modules



Job Category: Information Technology
Primary Location: Denver
Schedule: Full-time
Posting Date: Sep 12, 2019
Unposting Date: Ongoing

 

 

 

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Job No:
Posted: 9/13/2019
Application Due: 11/12/2019
Work Type:
Salary: