Front Desk Coordinator

Job description

Job location: University Campus


Employment Type: Full-time
Posted data: 2019-09-12
Req: R3155
Job Description Summary

The Front Desk/Receptionist will complete the clerical tasks assigned by the supervisor in accordance with university guidelines. Provide accurate, friendly quality service to customers when processing customer transactions. The general responsibilities of the position include those listed below, but Saint Leo may identify other responsibilities of the position.

Job Description

Duties and Tasks:

  • Performs routine and varied clerical duties in accordance with standard procedures.
  • Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments.
  • Writes types or enters information into computer to prepare correspondence.
  • Maintains records, prepares forms, verifies information and resolves routine problems.
  • Conducts research when necessary.
  • Operates various office machines.
  • Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
  • Answers telephone, conveys messages and runs errands.
  • Complies with all university safety and risk management policies and procedures.
  • Reports all accidents and injuries in a timely manner.
  • Participates in regular safety meetings, safety training and hazard assessments.
  • Attends training programs (classroom and virtual) as designated.
  • Multitasks performing activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments.
  • May perform general accounting and complete Saint Leo financial reports according to Saint Leo policy and procedure.
  • May perform other duties and responsibilities as assigned.
  • Essential Personnel - may be required to work during weather and special events as designated by the UniversityREQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

  • High School diploma, GED, or equivalent experience preferred
  • 3 or more years of related work experience

Skills:

  • Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
  • Ability to maintain a positive attitude.
  • Ability to communicate with co-workers and other departments with professionalism and respect.
  • Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.
  • Must have basic phone and computer skills {email, texting, etc.).

Abilities:

  • Ability to present self in a highly professional manner to others and understands that honest and ethics are essential
  • Ability to maintain a positive attitude
  • Ability to communicate with co-workers and other departments with professionalism and respect
  • Ability to maintain a professional relationship with all coworkers, vendor representatives, supervisors, managers, and other University employees
  • Ability to work under pressure
  • Ability to work well alone and with a team
  • Ability to work a flexible schedule, including nights, weekends and some holidays

PHYSICAL REQUIREMENTS:

  • Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.
  • Significant walking or other means of mobility.
  • Ability to work in a standing position for long periods of time (up to 8 hours).
  • Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.
  • Generally in an indoor setting; however, may supervise outside activities and events.
  • Varying schedule to include evenings, holidays, weekends and extended hours as business dictates.
  • While performing the duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities.
  • The noise level in the work environment is usually moderate to loud.

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, work outside, exposed to head/cold temperatures, work in moderately loud noise, and visually or otherwise identify, observe and assess. The employee must be able to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally be required to lift up to 40 pounds.

NOTICE:


The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.

 

 

 

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Job No:
Posted: 9/13/2019
Application Due: 9/27/2019
Work Type:
Salary: