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Director of Special Events

Middlebury College

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Director of Special Events
Middlebury College

Posting Number: S01203

Position Summary:
Design and execute a comprehensive special events strategy to support Middlebury's fundraising priorities, donor cultivation and stewardship, in anticipation of a major fundraising campaign. Articulate event objectives and outcomes; evaluate efficacy of events. Develop, plan, and manage individual events to advance relationships with Middlebury prospects, donors, and volunteers, engaging faculty, students, and campus staff as appropriate. Supervise the special events manager.

Essential Functions:
Offer is contingent upon successful completion of a criminal background check.

General Responsibilities:
• Develop a series of content rich events that educate and engage Middlebury’s external constituencies.
• Design event program/content, schedule and coach event speakers, develop communication and marketing materials, and event-follow up to achieve desired outcomes.
• Coordinate event logistics, including catering, venue, transportation, signage, decorations, audio/visual, invitation lists, invitations, programs, and presentation materials, as well as drafting event briefing documents for the President and other staff.
• In collaboration with colleagues, determine invitation criteria for special events. Organize and review invitation lists for consistency and accuracy.
• In collaboration with senior colleagues and the vice president, provide support for meetings of high-level volunteer groups, including campaign committees.
• Coordinate with trustee, alumni and parent hosts regarding event details.
• Develop and institute a plan to thank and recognize hosts, speakers, volunteers.
• Write event briefings and disseminate to staff, events hosts, speakers, and others as needed.
• Update Master Events Calendar and other calendars with most current event information.
• Work cooperatively with others and accept direction from supervisors.
• Other duties as assigned.


Bachelor’s degree required.

Knowledge, Skills and Abilities:
Knowledge of desktop applications and relational databases.
Must be incredibly well organized and able to manage multiple events concurrently.
Must be detailed oriented, able to work well and maintain composure under pressure, and solve problems.
Ability to maintain confidentiality.
Evening and weekend work required; some travel.

Seven to ten years related experience required. Experience in a fundraising environment preferred.
Effective interpersonal skills, listening, diplomacy and tact to build strong relationships with donors, volunteers, and all levels of staff.
Excellent written and verbal communication skills required.

Physical Demands:

Offers of employment are contingent on completion of a background check. Information on our background check policy can be found here:

To apply, visit


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Middlebury is one of the country's top liberal arts colleges. It offers its students a broad curriculum embracing the arts, humanities, literature, foreign languages, social sciences, and natural sciences. Middlebury is an institution with a long-standing international focus, a place where education reflects a sense of looking outward, and a realization that the traditional insularity of the United States is something of the past. We seek to bring to Middlebury those who wish not only to learn about themselves and their own traditions, but also to see beyond the bounds of class, culture, region, or nation. Indeed, the central purpose of a Middlebury education is precisely to transcend oneself and one's own concerns. This transcendence may come for some through the study of other cultures; for some through the study of the environment; for others it will come through inquiry into such fields as physics or philosophy, mathematics or music.

Middlebury's undergraduate college is enriched by its other programs. Every summer, the main campus in Vermont is transformed into an institution single-mindedly devoted to the study of nine foreign languages and cultures, and the use of English is virtually banned for the participants, among whom are many Middlebury undergraduates. In the Green Mountains lies Middlebury's Bread Loaf campus, where for six weeks each summer the Bread Loaf School of English is in session. This is followed by the Bread Loaf Writers' Conference, which brings together 200 authors and aspiring authors for 11 days of intensive exchange about the art of writing. The Bread Loaf School of English is in session each summer not only in Middlebury but also at Lincoln College, Oxford, in the United Kingdom; at St. John's College in Santa Fe, New Mexico; and at the University of North Carolina at Asheville.

There is also an overseas dimension to Middlebury College. The C.V. Starr-Middlebury Schools Abroad are located in Belo Horizonte, Berlin, Bordeaux, Buenos Aires, Concepción, Córdoba, Ferrara, Florence, Getafe, Guadalajara, Hangzhou, Irkutsk, La Serena, Logroño, Madrid, Mainz, Montevideo, Moscow, Niterói, Paris, Poitiers, Santiago, Temuco, Tucumán, Valdivia, Valparaíso, Xalapa, and Yaroslavl. These schools enroll more than 300 undergraduate and graduate students who seek to further their foreign language skills and immerse themselves as fully as possible in the host culture through academic study as well as direct experience.

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