Administrative Assistant in the Department of Materials Science and Engineering

Job description

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2019-09-11
Req: R0010277

The Department of Materials Science and Engineering (DMSE) is seeking a highly organized, detail oriented, professional Administrative Assistant to support business operations. This position is responsible for purchasing, travel and general reimbursements, travel planning, Travel and Expense Card purchases, analyzing and reconciling accounts, managing room and parking reservations, class copying and scanning. Additional responsibilities include providing general administrative support to faculty; poster printing, editing documents, greeting visitors; and assisting with new student orientation. The successful candidate will provide genuine and consistent daily contributions and be willing to learn new skills necessitated by changing needs of the DMSE.


EDUCATION: High School diploma or equivalent with four years relevant experience. Bachelor's degree may substitute for years of experience.

EXPERIENCE: Successful in providing exceptional administrative support; customer service; strong written and verbal communication skills; working knowledge of generally accepted accounting principles; proficient in ORACLE applications, ChromeRiver, UBI, and Travel and Expense Card regulations; commitment to efficiency; manage projects under tight deadlines; ability to work well in a team; and proven ability to adapt to change.

SOFTWARE: Multiple applications, including but not limited to Microsoft Office Suite, ORACLE, ChromeRiver, UBI, and RECON@UVA.

PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers.

For additional information about the position, please contact Jeannie Reese at

This position will remain open until filled. This is an Non-Exempt level, benefited position. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recuriter at

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for ‘R0010277'. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R00101277’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




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Job No:
Posted: 9/12/2019
Application Due: 11/28/2019
Work Type: