Description

Georgia State University has grown in size and stature into a leading research and educational institution all the while retaining its core values of access, diversity and excellence. The College of Arts and Sciences (COAS) is at the heart of this global transformation. Representing Georgia State University’s largest academic college, with 25 departments, schools and institutes spread across four distinct academic areas (Fine Arts, Humanities, Natural and Computational Sciences, Social and Behavioral Sciences), the College of Arts and Sciences has placed an emphasis on international research & education.

 

The college’s 80 undergraduate and graduate degree programs connect an extraordinarily diverse group of students to top-notch faculty, world-class facilities, and all the opportunities of a global city. Faculty and students in the college work together both within and across disciplines on crucial social, cultural, and scientific issues. The college is home to researchers who collaborate on topics including brain function, drug design, biostatistics, urban health and urban environments, language acquisition and development, gerontology, understanding new media and digital arts, ethics and human rights, among many others.  Additionally, the college works with local communities on research, service, and teaching projects of mutual benefit.

 

The College of Arts and Sciences, Physics & Astronomy Department seeks to hire a diverse and skilled Administrative Coordinator, Administrative.  This position will assist the Business Manager III with supporting the departmental financial functions. This successful candidate will be primarily responsible for handling issues related to but not limited to the following,

• Budget and administrative support for external research projects including providing support to PIs and G&C Officers in budget development, Reconciling accounts to the Actuals Ledger (AL), on awarded budgets or contracted rates

• Monitors and processes Accounts Payable (AP) and Accounts Receivable (AR) items to include, travel, vouchers, reimbursements and procurement items on sponsored funding sources

• Ensures requests and documentations are done to meet cost sharing requirements on sponsored accounts

• Responsible for maintaining external award files (both pre/post award notices)

• Responsible for grad student payroll: to include but not limited to preparing reports, developing data fiscal database and monitoring projections for PLG budget lines across all funding sources
  

• Facilitating initiation and amendments to payroll distribution items for PLG students; processing waiver requests
  

• Performs and monitors the quarterly audit of procurement cards with all funding sources

• Provides monthly expenditure review report to Chair on all external accounts to ensure spending compliance

• Primary liaison with Grants and Contracts Officers to assist with MSS transactions for Faculty/Staff/Temp/Student payroll, preparing PPA corrections and reconciling payroll issues funded from external funding sources
  

• Coordinates effort reporting and certification process to be compliant with OMB Circular- A-21

• Facilitates effort reporting support for Faculty/Staff engaged in external funding sources
  

• Serves as backup support in the absence of the Business Manager

• Perform other professional duties as assigned or requested
  

Qualifications

Bachelor's degree and two years of related experience; or a combination of education and related experience.

College/Business UnitOpen until filled

College/Business Unit: College of Arts & Sciences
Location: Atlanta Campus
Job Posting: 09/11/19, 11:00:00 PM