Japan Program Coordinator

Stanford University

Job Number: 84496

This is a 75% FTE position. The position supports the Japan Program for 50% FTE, and provides general support for the wider Walter H. Shorenstein Asia Pacific Research Center for 25% FTE.

For consideration, please submit resume and cover letter. All final candidates must complete a background check.

Note: Not all unique aspects of the job are covered by this job description

Walter H. Shorenstein Asia Pacific Research Center's Japan Program facilitates multidisciplinary, social science-oriented research on contemporary Japan, emphasizing both academic scholarship and policy-relevant research. The program aims to become a central platform for Stanford students and the broader community for understanding and engaging with Japan.

Program activities include the Japan Colloquium Series, conferences to further cutting-edge research and address critical contemporary policy issues, and public seminars. The goal of the Japan Program is to become an eminent platform to foster intellectual exchange among scholars, experts, top-tier professionals, policymakers, and students.

Working in a dynamic, international environment, the position holder will be expected to make independent judgments in a timely and efficient manner to provide the full range of administrative support for the Japan Program at the Walter H. Shorenstein Asia-Pacific Research Center. Specific responsibilities include:

• Assist Program Director with event coordination and organization
  

• Complete travel arrangements and reimbursements for colloquia speakers, fellows and visiting scholars. Facilitate research-related purchases and travel reimbursements.
  

• Proactively update and administer the Japan Program websites.
  

• Perform on-line and library research for specific program initiatives.
  

• Assist visiting scholars, fellows and short-term visitors associated with the programs with inquiries related to the Japan Program and/or the Center.
  

• Identify potential grant opportunities for the Japan Program under the directives of the Program Director and researchers. Draft grant applications and prepare necessary reports for grants.
  

• Interact and liaise with multiple constituencies and various campus units, faculty, staff, researchers, students, government officials and business representatives from both domestic organizations and the Asia Pacific region.
  

JOB PURPOSE:

Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

CORE DUTIES*:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  

• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  

• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  

• Create complex reports and spreadsheets which may utilize specialized software and systems.
  

• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  

• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
  

• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
  

* - Other duties may also be assigned

Education & Experience:

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Bachelor's degree preferred. Japanese language fluency is required for this position.

Knowledge, Skills and Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.
  

• Demonstrated success in following through and completing projects.
  

• Excellent organizational skills and attention to detail.
  

• Strong verbal and written communication skills.
  

• Excellent customer service and interpersonal skills.
  

• Ability to prioritize, multi-task, and assign work to others.
  

• Ability to take initiative and ownership of projects.
  

• Ability to routinely and independently exercise sound judgment in making decisions.
  

Certifications and Licenses:
None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
  

• Frequently sitting.
  

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  

• Rarely twist/bend/stoop/squat, kneel/crawl.
  

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's
  

• Administrative Guide, http://adminguide.stanford.edu.
  

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Additional Information

• Schedule: Part-time
• Job Code: 4103
• Employee Status: Regular
• Grade: F
• Requisition ID: 84496

Job:

Location: Dean of Research, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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