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Events Manager - Rock Eagle

Employer
The University of Georgia
Location
Rock Eagle 4-H Center

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Job Details

Posting Details

Posting Details

Posting NumberS03916PWorking TitleEvents Manager - Rock EagleDepartmentCAES Rock Eagle 4-H CenterAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday to Friday 8:00 am to 5:00 pm, some evenings and weekend work required.

Advertised SalaryCommensurate with ExperiencePosting Date09/10/2019Open until filledYesClosing DateProposed Starting Date09/30/2019Special Instructions to ApplicantsLocation of VacancyRock Eagle 4-H Center EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations ProfessionalPay GradeFLSAJob FamilyBusiness And FinanceFTE1.0Minimum QualificationsPreferred QualificationsPosition Summary

This position provides oversight and control for all aspects of events conducted at Rock Eagle 4-H Center including scheduling, facilities and catering coordination, effective budgeting, billing, cost controls, development of marketing materials, and the supervision and oversight of the functions of the Administrative Office and distributing interoffice communications at the direction of the Center Director. This position is responsible for an average of 850 contracts and 65,000 program participants annually and promoting the mission of UGA 4-H and Extension.

Hours may vary, including evenings and weekends, to meet performance expectations.

Please copy and paste link to visit site for more information: http://www.rockeagle4h.org/

Knowledge, Skills, Abilities and/or Competencies

- Proven excellent organizational skills to effectively coordinate a number of events at the same time and managing a large number of details, to work under pressure and meet deadlines
- Proven excellence in customer service and coordinating the efforts of a number of stakeholders, including managerial peers, staff, outside vendors, and clients
- Skills in negotiation, sales, and marketing
- Basic knowledge of AV equipment and food service styles
- Communicate effectively via telephone, email, and in person to varied stakeholders
- Utilize computer technology for all applications in a manner that meets performance expectations
- Remember, organize, and consistently focus on a large amount of detail and come to appropriate conclusions

Physical Demands

Traverse uneven surfaces and access all areas of the Rock Eagle property including areas of lodging, classrooms, recreational sites, and food services.
- Lift and carry up to 15 pounds, both assisted and unassisted.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Handles the booking arrangements for all the conference groups interested in holding retreats/conferences for all 4-H and non 4-H groups. This includes the initial call/e-mail from customers, checking availability and getting the necessary information from guest (such as to number of meals, lodging, room set-ups and AV needs) to ensure availability. Processes this information and works with each department head to ensure the needs of each guest has been communicated accurately. Answers all other inquiries about the Center and arranges on-site visits from potential customers.

Percentage of time50 Duties/Responsibilities

Duties/Responsibilities

Works with customers on site to ensure that expectations have met, resolve any maintenance, housekeeping, audio visual and food service issues that may arise during a groups visit to Rock Eagle 4-H Center. Assist in setting the schedule for the Auditorium Technician according to the needs of groups large enough to need use of the Auditorium. This position requires some evenings and weekend work and “on call” responsibility.

Percentage of time20 Duties/Responsibilities

Duties/Responsibilities

Assists the Center Director and Environmental Education Program Coordinator III with the booking of schools wishing to attend the Environmental Education programs, assigns building and lodging facilities. Handles the on-site registration of each school, updating and amending fees upon arrival and receipting funds.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Manages the Georgia 4-H Event registration site for the 4-H summer camping activities on site. This includes accepting and up to date monitoring of the initial deposits made for each participant prior to the events. Handles on site registration at these events and bills counties for any outstanding registration fees and handles any possible refund request.

Percentage of time10 Duties/Responsibilities

Duties/Responsibilities

Prepares appropriate and accurate billing of each group visiting the Center as well as all services rendered to user groups. Responsible for receipting funds.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
    Optional Documents
    1. Resume/CV
    2. Cover Letter

    Organization

    The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

    Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

    Company info
    Telephone
    706-542-3000
    Location
    215 S. Jackson St.
    Athens
    Georgia
    30602
    US

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