Job description

Posting Details

Posting Details

Posting NumberS03923PWorking TitleBUSINESS MANAGER IIDepartmentPSO Carl Vinson Institute of GovtAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Normal work hours are M-F, 8-5. Occasional evenings or weekends may be required to meet deadlines.

Advertised SalaryCommensurate with ExperiencePosting Date09/10/2019Open until filledYesClosing DateProposed Starting Date11/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations ProfessionalPay GradeFLSAJob FamilyBusiness And FinanceFTE1.00Minimum QualificationsPreferred QualificationsPosition Summary

The Business Manager II position is expected to perform assigned duties, responsibilities and tasks with a high degree of independence and exceptional proficiency. While some oversight may be necessary by the administrative manager and associate director, the business manager should have limited direct supervision and is to be knowledgeable, well-trained and highly competent meeting the administrative needs of the organization and units therein, as well as being a ready resource for public service faculty in the assigned areas of responsibility.

This business manager is responsible for the financial management of restricted accounts by applying a comprehensive professional understanding of financial accounting and public budgeting as it applies to higher education and public service. This will be accomplished by monitoring personal services and operating expenditures in relation to budget and actuals and includes sub-awards, contracts, and other related outsourcing of services. Using advanced knowledge of financial accounting and public budgeting, this business manager ensures that all transactions against assigned accounts meet Institute of Government guidelines, University of Georgia polices, and Board of Regents policies. Development and production of complex financial reporting is expected of this business manager for assigned accounts. Data, information, and records are to be maintained for assigned accounts in the internal financial management system — currently QuickBooks and related document management systems — for use by public service faculty, assigned staff and Institute of Government management. Proper handling of all related agreements is expected including adherence to related local, state and federal laws. This business manager also performs regular analysis and creates regular reporting for assigned accounts from the internal financial management system. Assigned accounts are reconciled regularly against University records — PeopleSoft and OneUSG Connect — to ensure accuracy. This business manager provides professional oversight of the fiscal affairs for assigned accounts and assists public service faculty, assigned staff and Institute of Government management regarding assigned accounts.

This business manager is expected to cross-train and be adequately proficient in performing the assigned duties, responsibilities and tasks of all other business managers in the Office of Administration.

Knowledge, Skills, Abilities and/or Competencies

Proficiency in University of Georgia financial systems including PeopleSoft and OneUSG Connect, as well as QuickBooks and Microsoft Excel. Proficiency in applying University policies and procedures in sponsored programs administration, restricted accounting, and budgets. Ability to work well in challenging environments where multi-tasking is expected. Ability to meet deadlines in relation to assigned accounts.
Be dependable, have excellent attendance and performance record.

Physical Demands

Sit for long periods of time. Occasional evenings and weekends.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Awards Management – Provides professional management for sponsored projects including pre-award, award, and post-award. Assists Principal Investigators and other public service faculty with contracts and grants. Negotiation, development, preparation, and management of necessary proposals, agreements, contracts, subcontracts, sales orders, invoices, grants, budgets and sub-budgets. Proper interpretation of related sponsor policies, regulations and statutes, related University and Board of Regents policies and procedures. Adherence to Institute of Government and University fiscal controls. Analysis and preparation of regular and ad hoc reporting for faculty and management.

Percentage of time40 Duties/Responsibilities


Fiscal Affairs – Provides coordination of assigned Institute of Government fiscal operations and oversees assigned accounts ensuring compliance with internal, University, and Board of Regents policies and procedures. Reconciliation and reporting of fiscal transactions utilizing QuickBooks as an internal fiscal control for assigned accounts within the policies and procedures. Utilization of University financial systems such as PeopleSoft and OneUSG Connect as an external fiscal control. Preparation, submission and management of financial transactions to include journal vouchers, budget amendments and other transactions.

Percentage of time30 Duties/Responsibilities


Client Relations – Develops and maintains a positive working relationship with internal and external clients through demonstrated competency, personal integrity and exemplary professionalism in all interactions. Through regular communication and interaction, the business manager should cultivate positive working relationships with public service faculty and staff of the Institute of Government; employees of the Office of Sponsored Programs; employees of the Office of Legal Affairs; employees of the Office of Contracts and Grants; clients representing external sponsors; and other internal and external clients necessary.

Percentage of time15 Duties/Responsibilities


Cross-Training and Work Team Support – Engages in continuous cross-training with other business managers and staff in the Office of Administration to ensure the highest levels of professional service in matters related to the fiscal affairs of the Institute of Government, which shall include, but is not limited to development and maintenance of a comprehensive written set of instructions for all day-to-day work tasks, other occasional tasks, and various responsibilities necessary.

Percentage of time10 Duties/Responsibilities


Professional Development and Education – Demonstrate core competencies in higher education fiscal affairs and seek continuous training and professional development to enhance knowledge, skills and abilities. Strives for greater efficiency and effectiveness in meeting the needs of the Institute of Government. Seeks continuing education in fiscal policies, procedures and critical path management practices of the Institute of Government, University, and Board of Regents.

Percentage of time4 Duties/Responsibilities


Other appropriate duties as assigned.

Percentage of time1Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




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      Job No:
      Posted: 9/11/2019
      Application Due: 11/9/2019
      Work Type: