Randolph County Program Assistant & Secretary
- Employer
- The University of Georgia
- Location
- SW District
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule InformationStandard Hours of 8-5 pm Monday – Friday- unless otherwise assigned by Coordinator and approved by District Staff.
Advertised Salary$27,000Posting Date09/10/2019Open until filledYesClosing DateProposed Starting Date10/14/2019Special Instructions to ApplicantsLocation of VacancySW District EEO Policy StatementThe University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
Position Information Classification TitleOffice/Clerical AssistantPay GradeFLSAJob FamilyOutreach ServicesFTE1.00Minimum QualificationsRequires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred QualificationsPosition SummaryThis Randolph County Extension position is a non-exempt professional staff role within UGA Cooperative Extension responsible for handling the many resources offered by the Extension office. A level of independent judgment is necessary to effectively carry out the duties of the job and the incumbent is expected to manage administrative duties by developing techniques and procedures as appropriate. This role works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator.
Knowledge, Skills, Abilities and/or CompetenciesMicroSoft Office- Excel, Word, Outlook a plus.
Quickbooks knowledge is a great plus- but not a requirement. As UGA has excellent training for these important programs.
Also, some knowledge of 4-H programs and Ag related information.
Physical DemandsLight office lifting, some 4-H project lifting
**May be asked to assist with livestock projects.
Some standing and/or sitting for various lengths of time.
Occasional * may be asked to adjust hours to extend past eight hour work day or work nights or very occasionally on weekends — (—ONLY when assigned by Coordinator)
Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policyBe advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities Duties/ResponsibilitiesMaintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Must keep financial records current within the existing month. This is accomplished using Quickbooks.
Percentage of time25 Duties/Responsibilities Duties/ResponsibilitiesAssist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, Serve Safe).
Publicize programs and workshops offered in local county or nearby counties to clientele.
Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
Maintain the County website
Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
Maintaining and updating mailing list. (for all Program Areas)
Maintain 4-H volunteer record w/assistance of 4-H Agent.
Percentage of time15 Duties/Responsibilities Duties/ResponsibilitiesAssist ANR Agent and 4H Agent as needed.
(per instruction of County Coordinator – as needed-understanding that this may be assisting the 4-H Agent with 4-H programming or the AG Agent with Ag related programming )
Other duties as assigned by the County Extension Coordinator
Percentage of time10 Duties/Responsibilities Duties/ResponsibilitiesMaintain office inventory of publications, office supplies and materials as needed.
Assist County Extension Coordinator with personnel procedures.
Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
Regularly participating in staff conferences and District Conferences.
Assist staff with day to day operations of Cooperative Extension county office by answering phone, processing mail, distributing publications, greeting visitors, filing documents, etc.
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
- * How many years of Administrative support experience do you have?
- 0-2
- 3-5
- 6-9
- 10 or more
- * This position is located in Randolph County, Cuthbert, GA. Are you willing to work from this location?
- Yes
- No
- * Do you possess a valid driver's license?
- No Response
- No
- Yes
- Resume/CV
- Cover Letter
- Unofficial Transcripts
- List of References with Contact Information
- Unofficial Letters of Recommendation
Organization
The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.
Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.
- Telephone
- 706-542-3000
- Location
-
215 S. Jackson St.
Athens
Georgia
30602
US
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