Job location: TP/SS - Health Sciences Center

Employment Type: Full-time
Posted data: 2019-09-09
Req: R2068

Montgomery College is Maryland’s premier community college, serving more than 60,000 students each year through credit and noncredit programs. Montgomery College is one of Maryland’s most diverse community colleges, which includes more than 164 nations represented in our student body. Do you want to join us in our mission of providing an exceptional education and fostering student success? We are dedicated to providing an exceptional education for all of our students, and we recognize that our faculty and staff are integral to our continued success.

Job TitleTemporary Administrative Aide II

Job Description SummaryMontgomery College, Health Science Center on the Takoma Park / Silver Spring Campus has a need for a full-time Temporary Administrative Aide II. Normal work schedule is Monday – Friday, 8:30 am–5:00 p.m. but, can vary based on the needs of the department and may include day, evening, and/or weekends.

Job Description

Duties include but are not limited to:

• Provide high quality administrative support for Program, Faculty and Staff.
• Provide customer service to all office visitors to the Director’s office, or anyone making program inquiries, provide information or instructions
• Screen and transfer telephone calls to appropriate staff or other offices
• Produce a variety of word-processed documents such as letters, memoranda, and reports.
• Extract and compile data from multiple sources into a single formatted excel spreadsheet and verifies accuracy of data for internal and external reports.
• Research records and other sources to obtain information for other purposes.
• Maintain open communications with staff, students & faculty and help resolve problems as they arise.
• Provide marketing support for the Nursing programs, to include website and social media.
• Responsible for meeting minutes.
• Assist with planning and implementing events and meetings
• Monitor deadlines and assure that the department meets them

Required Qualifications:

• High School Diploma or G.E.D. including or supplemented by courses in word processing and office practices.
• Minimum of three years of progressively responsible experience performing general office and secretarial duties involving customer service.
• Experience in office support procedures and practice, ability to perform administrative, technical, and secretarial work
• Experience operating office equipment.
• Knowledge of English usage to include spelling, grammar, writing styles, and formats.
• Experience with Microsoft Office Suite, and office applications.
• Excellent communications skills, including oral and effective business writing.
• Experience drafting written correspondence.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Preferred Qualifications:

• Associate’s degree or a higher degree.
• Strong attention to detail.
• Ability to anticipate needs.
• Ability to navigate a student management or similar system.
• Ability to navigate a web site, creating and editing material as needed.
• Experience coordinating department/program events.
• Experience managing and maintaining a supervisor’s calendar.
• Ability to extract and compile data from multiple sources into a single formatted word or excel document.
• Experience working in a higher education setting.
• Experience working in a diverse, multicultural setting.

Additional Job Description

Application Process:

• Apply online at http://www.montgomerycollege.edu/employment.
• For consideration, you must: (optional)

  Include dates of employment in your application or attachment;

As a condition of employment, the following are required at the time of hire:

• Completion of a background check.
• Participation in a retirement plan
• Submission of an official transcript of an earned degree; high school diploma or G.E.D.

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Closing DateMonday, September 23, 2019

Montgomery College is a tobacco-free and smoke-free workplace

For disability-related accommodations, please call 240-567-5353

or send an email to: hrstm@montgomerycollege.edu

Montgomery College is an academic institution committed to promoting

equal opportunity and fostering diversity among its student body, faculty, and staff.