Research Compliance Coordinator

Potsdam, New York
Sep 11, 2019
Institution Type
Four-Year Institution

Job Title Research Compliance Coordinator
Posting Number Staff 2014000988
FLSA   Level  
Full-time/ Part-time Full-time
Is this a temporary Position? No


Position Summary Information


Job Description Summary


  • 60% Compliance Administration Support –
  • Works with researchers, Chairperson, members, and other University offices to ensure the rights and welfare of participants in the human research activities conducted by the University’s faculty, staff, and students.
  • Assists researchers in adhering to requirements, federal and state regulations, state law, University policies, and the ethical principles that apply to both human subjects and animal research projects.
  • Investigates and resolves issues of noncompliance.
  • Supports the Chairperson and other members by providing professional analytical and technical assistance while interacting closely with researchers from University.
  • Responsible for conducting pre-review of moderately complex to complex submissions to the designated research compliance area (human subject/laboratory animals/biologically infectious agent regulations) of new protocols, continuing reviews and modifications to approved studies to ensure completeness and compliance.
  • Responsible for pre-review of Unanticipated Problems involving Risks to Subjects or Others and requests to close studies.
  • Responsible for confirming and approving minor modifications of an administrative nature, i.e., typographical or grammatical errors, required signatures, etc.
  • Provides administrative support which includes receiving, analyzing and processing all incoming protocols, exemptions and authorization. All protocols are recorded in the RT tracking system and all documents are saved electronically and maintained in a file system by both hard copy and electronic.
  • Manage and maintain IRB committee, meetings, minutes, files, inspections, webpage, supporting work procedures, and training.
  • Generate approval numbers and letters which are sent to the researcher.
  • Maintain all training records and coordinate training sessions.
  • Maintain active knowledge of evolving laws, regulations, policies, and ethical norms that are applicable to human and animal research activities through continuous professional development.
    E-Verify & Misc Compliance Reporting:
  • Responsible for processing e-verify for research faculty with awards having this requirement and submitting other compliance reporting as required.
    Export Control:
  • Assists Associate Director and Research Administration Advisors with coordinating export control meetings, tracking of Export / Technology Control Plans (E/TCP), and restricted parties screening, and maintaining the RT E/TCP dashboard.
    Sub-recipient Monitoring:
  • Analyze and evaluate all sub-recipient information on a yearly basis to prepare for the A-133 audit.
  • Use the Federal Wide Clearing House webpage to obtain copies of the sub-recipient institution’s A-133 audit.
  • Create and send sub-recipient’s annual review checklists and audit certification forms to the sub-recipient.
  • Periodic checks of invoicing and performance to ensure sub-recipient is following agreed-upon stipulations.
  • Review audit and note findings for the Associate Director.
    CITI Program:
  • The SRS has two CITI program administrators, the Associate Director and this position. It is the responsibility of this position to support the SRS staff by checking the CITI Program website to check investigators, students, researchers, research associates, graduate students and anyone on an award that must take CITI training for IACUC, IRB, RCR, or any other reason. This position is required to coordinate with RA’s and integrate responsibilities into the pre-and-post award management processes to obtain information needed to ensure compliance with these requirements.
    Responsible Conduct of Research (RCR):
  • Work with faculty, staff, and students on completing RCR training.
  • Develop training materials tailored to faculty and students to aid in their understanding and compliance of this requirement; be available to meet with faculty, staff, and students as needed.
  • Use PeopleSoft and payroll distribution lists to review once per quarter all NSF awards that have the RCR requirement. Use CITI training to check all employees paid from the NSF award to be sure they have taken the RCR training module. Inform all employees that have not taken the training and principle investigators on an award to make sure they complete it.
    Data Integrity Responsibilities:
  • Takes initiative to understand the data and is responsible for consistently inputting and sustaining the quality of the research data that is entered into PeopleSoft and RT, including data that flows in and out of the department.
    30% Internal Research Administration and Communications Coordination
  • Schedule meetings for designated research compliance area, including but not limited to monthly SRS Steering/Advisory Committee meeting; responsible for creating meeting minutes, room reservations, announcements, deadlines, and content calendar schedules.
  • Provide cradle-to-cradle pre and post-award research responsibilities for the internal Ignite Research Fellowship, coordinates the Ignite account creation and maintains in Confluence/intranet site, and ensures annual reporting is completed as this information may be used for the Monthly Content Calendar.
  • Create, maintain, and coordinate an SRS Monthly Content Calendar for each of the 4 research focus areas to highlight faculty research on the external web site while ensuring information is compliant with conditions of the award; maintain a 1 month lead on content and ensure selected faculty profiles are current, including education, research focus, selected works, recent news, biography, and contact information are up to date.
  • Integrate responsibilities into the award kick-off meetings and coordinate new award information to MER for news releases (requires checking NDA, obtaining PI approval, relaying information through MER request process).

10% Operational Responsibilities:

  • Other significant responsibilities may include the review of work processes, correspondences, surveys, and conducting quality improvement initiatives.
  • Works closely as a team, following established team norms, to provide professional-level service internally and externally across the university. Build relationships and develop shared understandings of roles and responsibilities with departmental administrators, faculty, researchers, and other internal and external stakeholders.
  • Responsible for tracking and reporting/being aware of key performance metrics integral to the position and overall for the department.
  • Performs similar duties as assigned or required.

Minimum Qualifications:
Include Education,
Experience, and Skills

Minimum Qualifications:
Bachelor’s degree or equivalent combination of relevant education and professional experience totaling 6-8 years.

Preferred Qualifications:
Include Education,
Experience, and Skills

Minimum Qualifications:
A bachelor’s degree with at least 4 years of professional experience in research compliance and/or demonstrated progressive responsibilities in research administration is preferred.

  • Working knowledge of University business policies and sponsor regulations as they relate to sponsored programs.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, bend and stoop. The employee must occasionally lift and/or move up to 25 pounds. Clarkson is committed to complying with the guidelines set forth under the Americans with Disabilities Act.


Posting Detail Information

Close Date 07/26/2019
Open Date 09/05/2019
Open Until Filled No

Special Instructions for this Posting

An equal opportunity/affirmative action employer, Clarkson University actively seeks and encourages applications from minorities, women and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).