Program Administrator

Job description

Position Summary

The Program Administrator for the Institute for Public Knowledge will be responsible for overseeing programmatic, administrative, and co-curricular activities and communication, and will serve as the principal coordinator for IPK’s collaboration with other units across all of NYU’s campuses.  Other duties include:


Plan, initiate, coordinate, and ensure the smooth promotion, implementation, and overall operation of programmatic and co-curricular activities, as well as communication, with all participants and the University community, and ensure University standards and guidelines are maintained. Schedule all activities, programs, events, and receptions. Help identify themes and speakers, communicate with speakers and other guests, and help prepare their materials. Attend events. Prepare promotional materials.  Develop and maintain communication with internal and external stakeholder groups. Prepare invites, mailings, flyers, and RSVP lists.  Foster strong relations with student groups.  Schedule and arrange guest travel and prepare onboarding items for IPK visiting scholars or other VIPs.


Manage budgets for working groups, initiatives, and overall programming. Monitor and report expenditures to stay within budget assist in budget planning. Investigate and resolve discrepancies. Oversee processing of financial payments and reimbursements for faculty, students, staff, contractors, vendors, and program partners. Manage day to day office administrative needs.


Manage and communicate plans and deadlines, and with the Associate Director to determine objectives and activities. Serve as an IPK liason for communications with other schools and University offices, students, faculty, vendors, and program partners, overseeing projects as needed.


Required Education:Bachelor's DegreePreferred Education:Master's DegreeRequired Experience:2+ years of related experience or equivalent combination of education and experience. Must include experience working with university students and administering academic programs and events.Required Skills, Knowledge and Abilities:Ability to interact with a diverse population at all levels. Excellent interpersonal, organizational, presentation and communication skills. Familiarity with standard Microsoft Office software, Adobe Creative Suite, web design, graphic design, and film editing.

Additional Information

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Job No:
Posted: 9/11/2019
Application Due: 12/10/2019
Work Type: