Office Manager, Human Resources
- Employer
- University of North Carolina at Chapel Hill
- Location
- Chapel Hill, NC
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Human Resources & Employee Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Salary Grade Equivalent64/GN07Full-time/Part-time Permanent/Time-LimitedFull-Time PermanentIf time-limited, estimated duration of appointmentHours per week40Work ScheduleMonday-Friday, 8am-5pm
Department Name and NumberAdams School of Dentistry-430100Date First Posted09/10/2019Closing Date09/23/2019Position LocationChapel Hill, NCPosition Posting CategoryAdministrative/Clerical Support Position Summary Information Department DescriptionThe UNC Adams School of Dentistry’s (ASOD) mission is to promote the health of the people of North Carolina, the nation and the world through excellence in teaching, patient care, research and service. The Adams School of Dentistry Office of Human Resources (ASOD HR) provides comprehensive human resources services that enable the Adams School of Dentistry to achieve its mission.
ASOD HR provides HR services in the following functional areas: Customer Consultation & Customer Service; Employment & Staffing; Classification & Compensation; Employee Relations; Training & Development; Benefits Administration & Work-Life; and Volunteer Program Administration.
Equal Opportunity EmployerThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Position DescriptionThe Office Manager is responsible for streamlining administrative procedures and processes. This position is to be the principal provider of administrative support to the Assistant Dean of Human Resources and Staff Engagement. He/she will be responsible for managing the Assistant Dean’s calendar, meetings, and drafting internal and external correspondence. The candidate must be able to demonstrate a thorough knowledge of administrative duties, including but not limited to ordering supplies, paying invoices, answering and screening calls, greeting visitors, and serving as the first point for contact for the Adams School of Dentistry’s Human Resources office. The Office Manager must be an energetic professional who is experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. This position will support the Human Resources office and will serve as the main point of contact for the office’s visitors.
Minimum Education and Experience RequirementsHigh school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Skills, Knowledge and Abilities• Strong planning and organizational skills
• Strong computer application skills in Outlook, Excel, Word and Powerpoint
• Must present a professional demeanor and possess excellent communication skills, including proper grammar both spoken and written
• Must be highly organized, demonstrate attention to detail and be self-motivated
• Ability to anticipate and resolve issues
• Strong writing and editing skills are essential
• Experience utilizing Office 365 is highly desired
• Previous work experience in an Office Management or Administrative role supporting a high-traffic, high-volume office
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Applicant DocumentsRequired Documents- Curriculum Vitae / Resume
- Cover Letter
- List of References
- Other Document
- Certification/licenses
Required fields are indicated with an asterisk (*).
- * Please select the response below that best describes your experience/education for the Executive Assistant position.
- Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
- Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
- Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
- High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
- Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
- None of the above
- * Do you have experience serving as an Office Manager or Administrative Assistant where you were responsible for coordinating calendars, scheduling meetings, coordinating meeting logistics, processing reimbursements, greeting guests, and utilizing various technology (Word, Excel, PowerPoint, Davie or another fundraising system, etc.)?
- Yes
- No
- * Describe your experiences in being an excellent communicator.
(Open Ended Question)
- * Please explain how you remain an effective team player while managing multiple priorities.
(Open Ended Question)
Organization
The nation’s first public university is at the heart of what’s next, preparing a diverse student body to become creators, explorers, innovators and leaders in North Carolina and throughout the world. Carolina’s nationally recognized, innovative teaching, campus-wide spirit of inquiry and dedication to public service continue the legacy that began in 1795 when the University first opened its doors to students.
Here, in one of America's most beautiful college settings, we offer exceptional careers in richly diverse fields. Come explore what UNC-Chapel Hill has to offer you.
Undergraduate Enrollment: 19,117
Graduate/Professional Enrollment: 10,894
Total Student Enrollment: 30,011
Founded: 1789, as the first state university in the United States
Type of Institution: Public, four-year
Undergraduate Admission: 15,961
Graduate/Professional Enrollment: 10,039
Total Student Enrollment: 26,000
Faculty: 3,000
Percentage of faculty who hold Ph.D.s or the highest degrees in their field: 94 percent
Faculty/student ratio: 1/14
Location: UNC is located in the heart of Chapel Hill, the best college town in America! It's a friendly town of about 40,000 in the geographical center of North Carolina. Chapel Hill is at the western point of the Research Triangle, an area of about one million people, comprised of Chapel Hill, the cities of Durham and Raleigh, and the Research Triangle Park, home of many corporate offices and scientific research centers. Carolina is about 30 miles from the state capital, Raleigh, and 20 minutes from Raleigh-Durham International Airport.
Chapel Hill's main street, Franklin Street, borders the campus and offers shops, coffee houses, cafés, movie theaters and houses of worship. The town has a historic district, museum, library, parks, malls, and many recreational facilities.
Origins of Carolina's students: 82 percent of UNC's freshmen are from North Carolina and 18 percent are from out-of-state. Our students come from 42 different states and our international students represent 37 countries.
Size of freshman class: Approximately 3,400
Class size: Barely five percent of undergraduate classes contain more than 100 students; two-thirds of undergraduate classes have fewer than 30 students. Forty-one percent have fewer than 20 students, including First Year Seminars, in which first-year students work closely with professors.
Sports and athletic programs: UNC is an NCAA Division I school with 28 varsity teams. Carolina is the proud home of the Dean Smith Center, Kenan Stadium, Carmichael Auditorium, Koury Natatorium, and many other fine athletic facilities. Students join more than 60 intramural and club sports, which include baseball, bowling, crew, golf, lacrosse, rock climbing, rugby, tae kwon do, and ultimate frisbee. The Student Recreation Center offers weight training, aerobics, stair machines, and all the equipment you would expect to find at a great health club! Carolina offers a newly renovated outdoor pool and indoor pools, a golf course, tennis courts, and the longest zipline in America!
Number of residence halls: Incoming undergraduates will live in one of Carolina's 29 residence halls, which are wired for Internet access and cable television. housing.unc.edu
Scholarships and financial aid: About 40 percent of UNC-Chapel Hill students receive scholarships and/or some form of financial aid. studentaid.unc.edu
Special research institutes: Institute for Research in Social Science, Institute of Outdoor Drama, Morehead Planetarium, Kenan Institute of Private Enterprise, Institute of Government, Institute of African American Research.
Career services: On-campus counseling, job fairs, résumé writing service, internships, placement services. www.unc.edu/depts/career
Technological facilities: Students find multiple uses for Carolina's state-of-the-art technological resources. They can access Carolina's computer services through Academic Technology and Networks, which manages academic computing, e-mail, microcomputing labs, interactive media presentation, video and classroom support, and a help desk. The MetaLab oversees the development of SunSITE, one of the world's busiest digital library and electronic publishing projects.
Students may open e-mail accounts, and many use campus computer resources to construct personal Web pages. Students in residence halls have hardwired network connections to the Internet and cable television in their rooms. At the ATN Training center, students may take classes on software packages and utilities. Computer labs are available for student use all over campus.
Carolina Computing Initiative: Beginning with the freshman class of 2000, undergraduates must purchase laptop computers. The University has arranged for IBM to offer computers at excellent prices. Students, faculty, and staff will enjoy cost savings, higher quality compatible equipment, and better technical support through CCI. www.unc.edu/cci
The Study Abroad program allows students to live and learn in Europe, the Middle East, Asia and the Pacific Rim, Africa, and the Americas. www.unc.edu/depts/abroad
The Honors Program offers special seminars, research programs, and the chance to design your own independent studies. www.unc.edu/depts/honors
Carolina students spend time in public service through student organizations, the Campus Y, the Carolina Center for Public Service, and courses that incorporate community service.
UNC's chapter of Phi Beta Kappa, a national collegiate honor society, is the oldest in North Carolina, dating from 1904. There are many other honorary societies at Carolina.
UNC offers ROTC programs in all branches of national military service.
Through the First Year Seminars program, first year students will understand what it means to study at a premier research university. They will learn from faculty members and share in their research in seminars of no more than 20 students.
Life outside the classroom: More than 370 clubs, teams, and student organizations offer something for everyone! You can choose from among musical and dramatic performing groups, publications, ethnic and religious clubs, the Campus Y and other service organizations, fraternities and sororities, and pre- professional organizations. Whatever your interests, you will find others at Carolina who share them! www.unc.edu/depts/union/student/listintr.htm
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