Skip to main content

This job has expired

Department Assistant 2

Employer
DePaul University
Location
Chicago, IL

Job Details


DePaul University

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.


Job Title Department Assistant 2
Job ID 3726
Location Lincoln Park Campus
Full/Part Time Full-Time
Regular/Temporary Regular

Multicultural Statement

At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.

General Summary

General management of the department's daily operations. Assists Chair, full-time, and adjunct faculty members with everyday academic business; while providing faculty support in professional endeavors. Supervises student workers. Assists faculty and students with issues, concerns, and requests as they arise.

Responsibilities & Duties

  • Supervises day-to-day operations of department, including supervision of student workers, workflow, project management.
  • Provide general assistance to faculty and students.
  • Coordinates department events, including annual student conference (grad and undergrad), orientations (grad and undergraduate), kick-off, end-of-year, and retirement parties.
  • Event coordination for visiting authors and speakers appearances and other special events.
  • Coordinates operating, discretionary and/or grant budgets including daily transactions, transactional procurement transactions including office supplies and equipment with the Financial Services Liaison in the Controller’s Office.
  • Coordinates the submission of part-time payroll, including generating offer letters, and submits honoraria for faculty/students.
  • Gives budgetary and operational support to faculty, staff and students within the program.
  • Coordinates and manages all department technology, including computer leasing program.
  • Coordinates maintenance and repair of all equipment, including computers, printers, and copiers.
  • Anticipates and addresses technology changes and needs.
  • Remains current on university systems and software programs, including PeopleSoft applications.
  • Provides assistance and support to students on daily basis regarding issues at both departmental and university level.
  • Serves as liaison to the Dean's Office and other areas to solicit needed information.


Education & Experience

  • High School Dipolma.


Preferred Requirements

  • Bachelor's degree, or equivalent work experience in academic setting with supervisory and budget-management responsibilities.
  • Familiarity with PeopleSoft system and applications.


Managerial Responsibilities

  • Distribution of workload.
  • Supervision and oversight of all department projects.
  • Hiring and supervision of student workers, including the graduate assistant in charge of department blogs (Ex Libris and The Underground).


Financial Responsibilities

  • Manages program budget with the English Department Chair.


Other Skills & Abilities Reqd

  • Proficiency with Microsoft Office suite and internet/web-based applications.
  • Ability to learn new software and systems.
  • Excellent writing and communication skills.
  • Ability to multitask.


Other Attachments

You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.

Additional Information

Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits

Required Background Check:
Employment at

PI113587023

Organization

Working at DePaul University

Enrolling more than 23,000 students, DePaul is the ninth-largest private and largest Catholic university in the country. It offers over 200 graduate and undergraduate degree programs through nine colleges and schools. Nearly one third of DePaul’s students are of color—the most diverse of any private university in Illinois—and about 30 percent of each year’s freshmen class intend to be the first in their families to earn a college degree. DePaul’s success extends beyond recruitment—it is among the nation’s top 100 universities in awarding degrees to students of color.

Educating Chicago’s business leaders, lawyers, judges, teachers, artists and public servants for more than a century, DePaul enjoys an excellent academic reputation. It has earned impressive rankings from U.S. News & World Report for its business and law programs as well as distinctions for diversity and community service. A host of higher education guides have recognized DePaul for everything from its economic value and happy students to its hot and trendy campus and great town-gown relations.

DePaul prides itself on the strength of its academic programs, especially the programs in entrepreneurship, real estate, and the part-time MBA; computer science, network assurance and digital media; psychology and philosophy; music and theater; health and intellectual property law; and adult learning initiatives. Despite its size, the university is committed to providing students with personal attention; the student/faculty ratio is just 16:1. Professors who teach graduate students also teach undergraduates in small-group settings.

DePaul’s goal, expressed in the VISION twenty12 strategic plan, is to become one of the finest urban, Catholic universities in the United States. It is focused on creating nationally recognized, rigorous programs of study; preparing women and men to be at the forefront of their chosen fields as ethical and socially engaged leaders; and further strengthening its financial and operational foundations.

DePaul was founded in 1898 by the Congregation of the Mission (or Vincentian) religious community, which follows the teachings of 17th century French priest St. Vincent de Paul. Established to provide a high quality education to immigrants and others who were denied access to college, DePaul continues to embrace this mission today, recruiting and graduating significant numbers of students from disadvantaged and underrepresented groups.

Location

Located in Chicago, Illinois, DePaul has two primary campuses and four suburban locations. The Loop Campus is in the heart of the downtown business and cultural district and is home to four of DePaul’s colleges, a theater, a residence hall and most administrative functions. It is separated by a 20-minute trip on Chicago’s “el” train from the Lincoln Park Campus, close to Lake Michigan and Wrigley Field. Considered one of the nation’s most beautiful urban campuses, Lincoln Park is home to five colleges, the main library, numerous residence halls, a student center and the Ray Meyer Fitness and Recreation Center, open to employees and students.

Both campuses are located in thriving business and residential districts that are well served by public transportation, providing a full array of housing choices for employees. Chicago boasts six professional sports teams and some of the best theater, music and art venues in the nation. As an international business hub and conference center, Chicago enables employees to build strong professional networks and remain on the leading edge of their fields.

More Information on DePaul University
• About the Area

 

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert