Posting Details

Posting Details

Working TitleProgram Coordinator - PsychologyPosting Number2019040CP Position Information

Classification TitleProgram CoordinatorClassification Code107NRCW Exemption CriteriaNo ExemptionEWU Position NumberC99311CUPA CodeNo MatchFLSANon-ExemptBargaining Unit BU 1% Full Time100%Salary / Wage RangeCS - 38Salary Information

The minimum salary for this position is $35,664 annually.

The hiring range for the position is: $35,664 – $37,368.

Where the hired candidate starts within the range is dependent on experience and qualifications.

Anticipated Start Date11/01/2019Term of Appointment12 months per yearLocationCheney, WACountySpokaneProject Description

N/A

Project DurationN/ABackground CheckYes - Access to Funds or other items of valueResponsible HR UserLori LivingstoneResponsible HR User Email addressllivingstone@ewu.edu (inquiries only) Posting Text

Job Summary

The College of Social Sciences Social Work at Eastern Washington University invites applications for a full time Program Coordinator housed on the Cheney campus for their Psychology Department.

Under general direction, this position is responsible for coordinating specialized program operations for the Psychology at Bellevue College Program and the EdS School Psychology (Online) Program (Department of Psychology). In this capacity, the position will also provide support to the Directors, coordinate special projects, conduct training, and provide technical, administrative, and student services support. Position will exercise independent judgment and discretion relating to students in regard to program policies, guidelines and contracts and in implementing, interpreting and applying program procedures and policies. Position will independently advise students, staff and the public regarding the program and the University, engaging in recruiting activities, and act as liaison to local organizations.

In the course of performing the position’s duties, this position will have extensive involvement with students, staff, and the public in carrying out program activities, and will coordinate, schedule and monitor program activities to determine consistency with program goals.

Position reports directly to the Director(s) of the Psychology Bellevue Program and the EdS School Psychology (Online) Program.

Screening of applications will begin on September 25, 2019. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

*_See Job Duties section for detailed description of the position’s responsibilities

About Eastern Washington University

Eastern is a regional, comprehensive university located in Cheney, 20 minutes from downtown Spokane. In addition to Eastern’s Cheney campus, we also offer our Riverpoint campus in Spokane, plus additional teaching/learning centers located in other cities throughout Washington State. Enrollment has reached over 12,000 students. The Cheney-Spokane area is the heart of the Inland Northwest, with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a medium-sized city or a small town, and high quality schools and housing.

Diversity Statement

Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Conditions of Employment

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Required Condition of Employment: Must have transportation, a valid driver’s license, and a clean driving record, including no DUI citations.

Physical Demands

None anticipated.

Essential Functions Analysis forms (“EFA”) describe the physical and mental demands associated with our positions. You may access this document at the link provided below:
EFA for Program Coordinator Position

Pre-Placement Physical NoHearing Test NoMedical Monitoring Post Hire NoProtective Equipment

None

Required Qualifications

• High school graduation or equivalent AND

• Two years experience providing complex program support services involving students beyond entry level support work

• Strong computer skills demonstrated by two years successful full time work experience using a variety of software programs and working in website development and maintenance;

• Two years full time work experience maintaining both manual and electronic records and files;

• Two years full time work experience demonstrating success handling a high volume of customer contact and providing customer service; to be considered qualifying, experience must include communications with a wide variety of different kinds of “customers,” such as other agencies, practicum and internship placements, professionals in the community, internal staff/managers/administrators, students, applicants; and communications must include both verbal/telephonic, email, and written correspondence; “high volume” means receipt of an average of 100 customer contacts on a daily basis to include email, telephone calls, visitors, etc.;

• Two years full time work experience with demonstrated success in the ability to successfully handle a demanding workload with overlapping deadlines and which required great attention to detail, strong communication skills, perseverance, initiative, and ability to function equally well taking direction and working independently, and in an environment characterized by interruptions throughout the work day.

• Must have transportation, a valid driver’s license, and a clean driving record.

• Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal accessibility, of our students, faculty, staff and the public.

Preferred Qualifications

• Two or more years college coursework

• Two or more years work experience in a higher education environment involving student support services

• At least one year experiencing using Canvas, EagleNet, Banner, and other university administrative systems, or equivalent

Other Skills and Abilities

• Flexibility
• Collaboration
• Communication
• Teamwork
• Time Management
• Attention to Detail

Work Schedule TypeRegularWork Schedule

Typically M-F 8am – 5pm, but may be required to work evenings and/or weekends to fulfill special projects such as receptions and graduation and other needs of the department.

Posting Date09/09/2019Open Until Further NoticeNoClosing DateScreening to Begin09/25/2019Special Instructions to Applicants

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process. Submit your application materials through our online applications portal located here: https://jobs.hr.ewu.edu. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381. Position is open until further notice; screening will begin on September 25, 2019. All materials will be held in the strictest confidence; references will not be contacted until candidates have been notified.

Required documentation includes all of the items listed below.

• Cover letter: please describe how you meet each of the required and preferred qualifications

• Resume to include work history and major duties, education, and any specialized training or skills related to the position

• List of at least 3 professional references including names, title, organization name, phone numbers, email addresses, and their connection to you

• Additionally, as an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to respond to this prompt as part of the online application process:
  • Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.

Application Types AcceptedApplication Job Duties

% of Time40Responsibility / Duty

Program Coordination Activities

• Coordinate operations related to student practicum, internship, portfolio development, and seminars;
• Assist in writing, completion and presentation of reports, special projects and assignments, and program updates;
• Assist with student application, admission and registration processes, and progression through the program; and,
• Provide programmatic support to Director(s) including work related to program development, marketing, and implementation;
• Provide staff support for meetings including agenda preparation, minute taking and preparation, tracking and monitoring committee projects and materials distribution, preparation and dissemination of confidential documents;
• Perform office support functions: order and receive office supplies; book orders (including desk copies); inventory equipment; screen, prioritize and distribute incoming mail; answer, screen and direct telephone calls; compose and edit correspondence including confidential and sensitive information;
• Coordinate document preparation for travel, purchasing, student employment, and event coordination;
• Arrange faculty travel; process travel documents; reconcile monthly Central Travel Account;
• Monitor budget(s);
• May also manage and schedule the Directors’ appointment calendar, determine itineraries, provide weekly calendar briefings, organize and prioritize incoming email and act as confidential liaison on behalf of Director(s).

Essential Function IndicatorYes Job Duties

% of Time20Responsibility / Duty

Coordinate Special Projects and Events

• Direct and/or coordinate special projects and events, including work of major importance to the program;
• Develop and prepare informational materials designed to inform and recruit student participants; conduct presentations at student recruitment and orientation meetings;
• Attend team meetings; travel periodically to attend meetings and recruiting events;
• Coordinate dissemination of communications;
• Organize and facilitate conferences including preparation of agendas, order of speakers, and length of presentations; and,
• Maintain program web pages.

Essential Function IndicatorYes Job Duties

% of Time20Responsibility / Duty

Program Related, Student, Public & Organizational Contact

• Serve as primary contact with students, faculty, faculty field instructors and external agencies regarding program policies and procedures.
• Independently advise students, staff and the public regarding the program and the University;
• Initiate, maintain, and distribute student contact information
• Assist students with EWU and Program policies and procedures
• Manage all incoming applications/documents for applications including writing prompts, schedule all applicant interviews
• Assist students with registration, student record changes, and grade information
• With guidance from faculty, schedule and arrange oral defenses;
• Process and distribute student end of course evaluations.
• Act as liaison to faculty, staff, and colleagues at other agencies/institutions, representatives of funding agencies and officials from professional organizations, business, industry and government, interpreting policies and making decisions which facilitate progress of project(s);
• Represent the programs at public, program, and College functions; and,
• Coordinate program information with EWU departments.

Essential Function IndicatorYes Job Duties

% of Time20Responsibility / Duty

Technical & Administrative Support

• Provide routine support to staff relating to use of hardware and software, assessment materials, networking, setting up computer accounts; includes software unique to the discipline of psychology and practicum and internship placements; refer technology issues/problems to the Office of Information Technology;
• Assist students with EagleNet, Canvas, and web-based and online technologies;
• Provide administrative support to Director(s);
• Design office procedures, policies and forms including interpretation and application of administrative policies to the work of the program;
• Coordinate administrative standards and procedures for independent yet interrelated departmental functions such as research, curriculum, and instruction;
• Supervise Graduate Student Assistants for the Department of Psychology;
• Use EagleNet, Banner, Canvas, and other software to assist staff and students;
• Perform office support functions: purchase supplies; screen, prioritize and distribute incoming mail; answer, screen, and direct telephone calls; compose and edit correspondence including confidential and sensitive information; coordinate document preparation for travel, purchasing, student employment, and event coordination.

Essential Function IndicatorYesPosting Specific Questions

Required fields are indicated with an asterisk (*).

1. As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.

   (Open Ended Question)

Applicant DocumentsRequired Documents

1. Cover Letter
2. Resume
3. List of Professional References

Optional Documents

1. DD214 Form