Senior Human Resources Specialist

Location
Malcolm X College
Posted
Sep 10, 2019
Institution Type
Community College
Duties and ResponsibilitiesSENIOR HUMAN RESOURCES SPECIALISTMALCOLM X COLLEGE
Malcolm X College is seeking a Senior Human Resources (HR) Specialist to provide professional HR services to staff and faculty and facilitate the coordination, administration, and delivery of HR programs. 
Reporting to a Human Resources Business Partner, the Senior Human Resources Specialist provides professional HR services to staff and faculty and manages the coordination, administration, and delivery of HR programs. The Senior Human Resources Specialist participates and leads in integrating HR initiatives and programs with business plans to achieve the strategic goals and operational objectives of the college. This position will play a critical role in ensuring that employees have access to high quality training necessary for increasing their knowledge, skills, and professional development. 
The Office of Human Resources at Malcolm X College supports a diverse group of approximately 375 faculty and 355 staff as well as student workers and other stakeholders at MXC. Our drive is to support and promote the MXC mission which is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. 
ESSENTIAL DUTIES 
  • Manages and coordinates the full-time hiring process for faculty and non-faculty vacancies. Assists with the hiring of all other college vacancies. Partners with Talent Acquisition team to fulfill post job hiring needs. Participates in the interviewing and selection process as required. 
  • Develops, coordinates, facilitates, and maintains a comprehensive, sustainable, and efficient training and development program for senior leaders, managers, hiring managers, staff, and faculty.  
  • Assists the HR Business Partner in addressing employee and labor relations issues including progressive discipline, reductions in force, and explanations of and compliance with collective bargaining agreements and Board policies.  
  • Helps manage and monitor the campus succession plan. Conducts in-depth evaluation of professional development plans and materials to ensure high quality. 
  • Partners with the Talent Acquisition team to successfully process and execute the monthly board submission process for vacancies.  
  • Coaches and counsels managers on performance management, employee relations issues, adherence to collective bargaining agreements, and HR processes and procedures. 
  • Interprets and explains HR policies and regulations relating to employee and labor relations, salary administration, leaves of absence, and related employment matters to employees.  
  • Consults with management to develop and implement personnel processes and procedures. Analyzes HR workforce trends and identifies areas for process improvements. Identifies areas of opportunities for the campus human resources department to improve processes, efficiencies, and procedures. 
  • Assists in delivering HR programs in areas including learning and organizational development, performance management, employee relations, and labor relations. 
  • Completes HR Specialist duties in the absence of a HR Specialist. 
  • Delivers high levels of customer service when responding to inquiries regarding policy, pay and other HR procedures.


Qualifications
  • Bachelor’s degree from an accredited college or university in Human Resources, Business Administration, Management or a related field. 
  • Master’s degree preferred. 
  • At least one year of full time direct human resources experience. 
  • Three years of work experience in human resources, customer service, administration or a related area of work. 
  • PHR/SPHR and/or SHRM-CP/SCP desirable. 
  • Familiarity and/or experience working with PeopleSoft HCM or talent management systems (i.e. Taleo) highly desirable. 
  • Proficient in use of Microsoft Office suite (Word, Excel, PowerPoint). 
  • Knowledge of human resources management principles. 
  • Knowledge and understanding of HRIS systems. 
  • Knowledge of applicable federal and state employment laws. 
  • Excellent interpersonal and verbal communication skills. 
  • Excellent organizational and time-management skills. 
  • Strong analytical and problem solving skills. 
  • Demonstrated ability to communicate effectively and build strong partnerships with senior executives and all levels of the workforce. 
  • Ability to work within a culturally diverse environment. 
  • Ability to exercise tact and diplomacy in handling sensitive situations. 

Knowledge, Skills and Ability 
  • Knowledge of human resources management principles 
  • Knowledge and understanding of HRIS systems 
  • Knowledge of applicable federal and state employment laws 
  • Excellent interpersonal and verbal communication skills 
  • Excellent organizational and time-management skills 
  • Strong analytical and problem solving skills 
  • Demonstrated ability to communicate effectively and build strong partnerships with senior executives and all levels of the workforce 
  • Ability to work within a culturally diverse environment 
  • Ability to exercise tact and diplomacy in handling sensitive situations 

Worker Characteristics 
  • Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations 
  • Initiative – Demonstrate willingness to take on responsibilities and job challenges 
  • Adaptability/Flexibility – Be open to change (positive or negative) and to considerable variety in the workplace 
  • Analytical Thinking – Analyze information and use data to address work or job issues 
  • Attention to Detail – Pay careful attention to detail and thoroughness in completing work 

We Offer: Excellent benefits include full health benefits, retirement plan, investment plans, paid vacation/holidays and tuition reimbursement. For more detailed overview of benefits visit our benefits page. 
Malcolm X College was selected as a 2019 Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities. 
Chicago residency is required for all full-time employees within 6 months of hire.We are an equal opportunity and affirmative action employer.Thank you for your interest in City Colleges of Chicago.

Job: Human Resources
Primary Location: Malcolm X College
Job Posting: Sep 9, 2019, 8:30:26 PM

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