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Senior Coordinator

Employer
Saint Leo University
Location
University Campus

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job location: University Campus


Employment Type: Full-time
Posted data: 2019-09-09
Req: R3138
Job Description Summary

The Senior Coordinator provides excellent customer service to all current and prospective students/parents, faculty, staff, alumni, and university visitors while managing the daily operations and providing administrative support for the Office of Student Affairs. This position additionally, coordinates or provides administrative support for the Office of Student Activities (including Community Engagement, Greek Life, Student Government Union, and Campus Activities Board) and supports all areas of Student Affairs as needed. The individual in this position must possess excellent verbal and written communication skills and strong organizational skills. The Senior Coordinator must have advanced skills in Microsoft Office applications. The Senior Coordinator plays an integral part of maintaining and assuring the productivity, efficiency, and productivity of the department and its staff.

Job Description

Duties and Tasks:

  • Manage all day-to-day operations for the Office of Student Affairs
  • Manage all incoming phone calls, voicemail, email, postal mail, faxes, and guests/walk-ins.
  • Recruit, hire, train, and supervise student office staff (graduate/undergraduate)
  • Process all paperwork associated with the Office of Student Services.
  • Administratively support the staff of Campus Life, Student Activities, and Student Affairs
  • Maintain all office supplies and equipment.
  • Assist with facility reservations through the University’s facilities reservation system (AdAstra)
  • Review and approve/deny student/departmental flyers to be posted throughout campus
  • Access, input, and maintain all of Student Affairs related forms/data.
  • Process budget reports for the Office of Student Affair and all affiliated departments.
  • Process, distribute, collect, and maintain inventory records of all Student Government Union allocation requests and purchases.
  • Navigation of Colleague and Workday on a daily basis.
  • Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

  • High School Diploma [Required]
  • Associates Degree or higher from an accredited institution [Preferred]
  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Any equivalent combination of education and experience and training that provides the required knowledge, skills and abilities

Skills:

  • Attention to detail and problem-solving skills
  • Working knowledge and application of Microsoft Office Suite.
  • Strong verbal and written communication skills
  • Effective supervision skills especially with student workers
  • High levels of initiative, ability to work well without oversight

Abilities:

  • Ability to work independently and in a team setting.
  • Exemplary customer service skills in working with a diversity of individuals and groups

PHYSICAL DEMANDS:

  • Ability to use hand truck/dolly for office tasks.
  • Ability to lift 50 pounds (i.e. cases of paper).
  • Mobility to perform day to day office tasks.

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:


The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.

Organization

The opportunities at Saint Leo University are as diverse as our student population. As Florida’s first Catholic institution of higher learning, we offer more than 40 academic programs that meet the educational, spiritual, and professional goals of nearly 16,000 traditional-age and adult students. 

Nearly 2,000 students live and study at our University Campus in Saint Leo, FL, nestled in the rolling hills of West Central Florida, just 30 minutes north of Tampa.  Our students receive personalized attention in classes that tend to be small—14 students on average. They can choose from more than 40 undergraduate majors and specializations. Saint Leo University also offers graduate degrees in business administration, accounting, education, criminal justice, instructional design, social work, theology, as well as the education specialist degree.  Certain graduate degrees may be earned online. 

Undergraduate students who work full-time or have personal responsibilities that prevent them from attending weekday classes can attend classes evenings and weekends through our convenient Adult Education Center at University Campus.

Another 14,000 students pursue degrees at our 50 education centers, offices, and teaching locations in seven states and through the Center for Online Learning.  

Throughout our history, Saint Leo has provided a solid liberal arts education grounded and based on the 1,500-year-old tradition of Benedictine values and welcoming people of all faiths. The university offers the latest state-of-the art technology to not only prepare students for careers as teachers and leaders, but also to bridge faculty and students from multiple locations for an enriched educational experience.  The university is also a leading provider of  higher education to our nation’s military.  By reaching out to students both near and far, Saint Leo lives up to its mission and its vision to be “a leading Catholic teaching university of international consequence for the twenty-first century."

The university offers a generous benefits package including health, dental, and vision, as well as tuition remission.  The university also offers a comprehensive mentorship program in which each new faculty member is paired with an experienced faculty member from a different school.  The program includes personal, professional, and social components including frequent one-on-one meetings, mutual classroom observation, and social events.

In 2012, Saint Leo University received three workplace awards: Top 75 Places to Work in Tampa Bay 2012 by Tampa Bay Times; the 2012 Psychologically Healthy Workplace Award by the Florida Psychological Association; and the2012 Education Nonprofit of the Year by Tampa Bay Business Journal.

View “Over a Century of Excellence,” to learn more about Saint Leo University.

Saint Leo University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate, bachelor’s, master’s, and specialist degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Saint Leo University.

Saint Leo University’s School of Business received initial accreditation by the International Assembly for Collegiate Business Education (IACBE) in September 1999. Saint Leo University’s degree program in social work is accredited by the Commission on Accreditation of the Council on Social Work Education (BSW level). Saint Leo’s undergraduate Sport Business program and MBA Sport Business Concentration are accredited by the Commission on Sport Management Accreditation (COSMA). Saint Leo University has Teacher Education Programs approval by the State of Florida Department of Education.

Saint Leo University is committed to policies that ensure that there is no discrimination on the basis of age, gender, race, color, creed, religion, national origin, or disability. Saint Leo University complies with the Family Educational Rights and Privacy Act of 1974 (as amended). The University is an Affirmative Action Equal Opportunity employer.

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