Acquisitions & Electronic Resources Librarian

Job description

DePaul University

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Job Title Acquisitions & Electronic Resources Librarian
Job ID 3565
Location Lincoln Park Campus
Full/Part Time Full-Time
Regular/Temporary Regular

Multicultural Statement

At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.

General Summary

Reporting to the Coordinator of Technical Services, the Acquisitions & Electronic Resources Librarian provides leadership for materials acquisitions, rapid cataloging, and ongoing management of electronic and continuing resources. The Librarian works collaboratively to make research resources rapidly accessible to library users in an environment where licensing, acquisitions, and cataloging are highly merged, administers the library materials budget and related purchase records in an integrated library system, supervises ordering processes, and oversees budget expenditures according to university policy and procedure. The Acquisitions & Electronic Resources Librarian may serve as a liaison librarian in assigned areas.

Responsibilities & Duties


  • Coordinates the full materials acquisitions lifecycle.
  • Provides leadership in managing publisher/vendor relationships, including license agreements for monographs, continuing resources, and databases.
  • Ensures rapid cataloging, discovery, and access to materials, working with staff throughout Technical Services as appropriate.
  • Administers Library purchasing systems and monitors spending throughout the year, communicating with subject librarians on materials budgets.
  • Coordinates and customizes tools to support materials acquisition across a range of procurement models.
  • Coordinates acquisitions budget with the Director of Business and Administration and with appropriate Collections and Technical Services staff.

Electronic and continuing resources management:
  • Oversees electronic and continuing resource holdings in library catalog/discovery, link resolver, OpenURL server, knowledge base and management systems, working with Technical Services, university IT, and other staff as appropriate.
  • Identifies and implements new approaches to electronic and continuing resource linking, discovery, and accessibility and tools for electronic and continuing resources management.
  • Communicates with publishers/vendors to resolve access or use issues.
  • Gathers usage statistics and other assessment data for electronic resources; manages acquisitions data analysis projects.
  • Provides internal training and information on electronic and continuing resources management best practices and tools.

Other duties:
  • Liaison Librarian Services - serves as liaison librarian to one or more academic or co-curricular programs, as assigned, including responsibilities for provision of information and instructional services, collection management, and engagement with faculty, staff, and students promoting library resources and services.
  • Professional Development - maintains an awareness of best practices in academic librarianship through reading in the scholarly and professional literature, participation in relevant conferences, workshops, and professional development programs, and applies lessons learned to current needs in the University Library.
  • Service - participates and represents the University Library in University, state, regional, or national professional service activities.
  • Performs other duties as assigned.

Education & Experience

  • Master's degree from an ALA-accredited program (or equivalent).
  • 3 years of academic or research library experience, in progressively responsible positions, of which at least 1 year must include the administration of acquisitions functions in an integrated library system (ILS) or library services platform (LSP).
  • Experience with, and knowledge of current issues in, acquiring, licensing, managing physical and electronic resources in an academic or research library.
  • Demonstrated experience managing work-flows and tools across functional areas and departments related to continuing and electronic resources management, acquisitions, and rapid cataloging; including managing tools and functions that support work in these areas, such as ILS/ LSP (e.g. Voyager or Alma) functions, payment and ordering system integrations (e.g. EDI and EOD), vendor acquisitions systems (e.g. GOBI), shelf ready specifications, ERMs, knowledge bases, link resolvers (e.g. EZProxy), cataloging systems and tools for shelf ready and rapid collections/e-resource cataloging such as OCLC's Collection Manager, etc.
  • Demonstrated familiarity with current cataloging practices and with national and international standards such as RDA, AACR2R, and MARC 21.

Preferred Requirements

  • Knowledge of web technologies and metadata standards related to effective resource access and discovery.
  • Supervisory experience.
  • Knowledge of scholarly publishing, copyright policies, and intellectual property issues in academic institutions and higher education.
  • Understanding of publisher's licensing and business models.
  • Demonstrated experience in licensing of electronic resources including reviewing, negotiating, analyzing, or drafting electronic resource license agreements.
  • Demonstrated experience with rapid cataloging and bibliographic control of materials, especially of continuing resources, in all formats in a consortial union environment, such as that of CARLI's I-Share environment.

Managerial Responsibilities

  • Manages the activities of the Acquisitions area, fostering efficient and effective work-flows and collaboration across functions and units.
  • Provides direct supervision for 4 full-time, non-exempt staff members (Continuing Resources Assistant; Ordering Assistant; Financial Assistant; Acquisitions & Resources Assistant) and indirect supervision of part-time staff and student assistants.
  • Leads task forces, projects, and other groups related to acquisitions, rapid cataloging and discovery, collection management, and electronic and continuing resource management as appropriate.

Financial Responsibilities

  • Administers the library materials budget (FY19 budget: approximately $4.4 million) and collaborates with the Director of Business and Administration, Collections, Technical Services, University Financial Services, and consortial buying bodies in the entry and review of these expenditures.
  • Assists in the preparation of annual departmental budget and special budgets for the Library in collaboration with Library Coordinators; recommends full-time and part-time salary/wage, acquisition of furniture, technology, supplies, and other purchases to support the work of staff in assigned unit.

Other Skills & Abilities Reqd

  • Excellent written, oral, and interpersonal communication skills.
  • Strong ability to negotiate and maintain electronic resources’ licenses and contracts.
  • Ability to effectively collaborate across departments and divisions and work with diverse constituencies.
  • Ability to develop and document scalable procedures and work-flows.
  • Ability to analyze and resolve complex problems.
  • Ability to exercise creativity and initiative in troubleshooting problems.
  • Excellent planning, priority setting, and change management skills.
  • Strong commitment to providing quality customer service in a fast paced environment.
  • Ability to interpret bibliographic data accurately.
  • Ability to coordinate work, model professional behavior, and offer feedback to paraprofessionals.
  • Strong analytical and organizational skills.
  • Ability to work both independently as well as part of a team.
  • Knowledge of MS Office, other routine information technology applications employed at the library or university level, and enterprise-level systems employed for the management of library collections or the provision of library services

Physical Requirements

  • Must be able to spend extended periods standing, sitting, kneeling, crouching, and bending.
  • Routinely lifting up to 25 pounds may also be required.
  • Visual acuity, hand-eye coordination and motor skills sufficient to use a computer, copy machine and other office equipment are required.

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Additional Information

  • Evening and weekend hours and travel among DePaul campuses may be required.

Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits

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Job No:
Posted: 9/10/2019
Application Due: 11/9/2019
Work Type: