LocationGalesburg, Illinois

Employment TypeFull-Time Benefited

DepartmentStellyes Center/Global Studies

Knox College invites applications for a Administrative Assistant Stellyes Center and Power of Experience Coordinator. Primary responsibility will be administrative support for all aspects of study abroad, student-exchange and off-campus study at Knox. This is a full time 10-month hourly position with benefits reporting to the Director of the Stellyes Center for Global Studies.

Administrative Assistant provides administrative support to the Director of the Stellyes Center

• Creation and maintenance of spreadsheets and financial records
• Be the first contact for students and other visitors to the Center, and assist them accordingly.
• Schedule individual appointments for students.
• Assistance with correspondence
• Project planning and record-keeping
• Management of research and travel awards
• Management of international travel insurance enrollment
• Maintenance of detailed, continually updated records of budgets, receipts and cashbox accounts for Knox off-Campus/study abroad programs, students participating in study abroad, approval of student worker hours, processing of reimbursement and expense requests, monthly credit-card reconciliation, and maintenance of confidential budgetary records for the Center.
• Responsibilities also include general clerical tasks (copying, photocopying and printing, typing, purchasing); assisting with travel arrangements and insurance coverage for students and faculty going abroad and for campus visitors sponsored by the Center; maintaining annual memberships and dues, and assisting with campus events.

Power of Experience Coordinator

• Collaborate with the Provost/Dean of the College and the Vice President for Student Development to set and refine Power of Experience guidelines, address unanticipated policy questions, and assess the program’s effectiveness.
• Educate students regarding the Power of Experience Grant by facilitating information sessions (at least one per term), holding virtual/in-person office hours, and developing online resources.

Day-to-day implementation of the Power of Experience Grant process, including:

• In consultation with the Registrar’s Office, notify students two terms prior to eligibility that they are able to utilize their Power of Experience Grants.
• Facilitate the application process by distributing applications to eligible students, assisting students with the application process as necessary, receiving applications, and ensuring they are complete.
• Distribute award letters to students and track receipt of signed liability waivers.
• Track receipt of completed reflection essays and communicate with students as needed to ensure submission.
• Maintain records of individual student use of grants, collect receipts from students and process them in coordination with Business Office, and track any remaining grant amounts.
• Monitor the powerofexperience@knox.edu email and respond to all questions in a timely manner.
• Communicate grant amounts to the Business Office and provide reports quarterly (or as requested) to the Provost/Dean of the College and the Vice President for Student Development.

Qualifications:
College degree and two or more years of work as an administrative assistant; Bachelor’s degree in the field of accounting, finance or business administration preferred. Advanced ability in spreadsheet creation and budget analysis. Computer skills, including creating and maintaining spreadsheets, word processing, data entry, record-keeping, budgeting, and web-based applications (e.g. Google apps, Google spreadsheets). Ability to respond to multiple demands and manage deadlines and tasks with minimal oversight. In addition, the successful applicant will have excellent interpersonal skills with diverse students, staff and faculty; good verbal and written communication skills; the ability to work independently and in a team environment; a strong work ethic; and experience in working in a diverse intercultural educational environment. International travel experience, second language ability, or interest in global issues are desirable but not required.

Application
To apply please complete the Knox College Employment Application below by selecting Apply for this job on out career site at https://knoxhr.bamboohr.com/jobs/ Review of applications will begin immediately and continue until the position is filled.

Notice of Non-Discrimination
Knox College does not discriminate on the basis of sex, pregnancy, gender identity or expression, race, color, creed, national or ethnic origin, religion or religious affiliation, sexual orientation or preference, age, marital or family status, disability, veteran status, or other status protected by applicable federal, state, or local law in admission, financial aid, employment, athletics, or any other aspect of its educational programs or activities. Any inquiries regarding Title IX or the College’s policies that prohibit discrimination should be directed to the Title IX Coordinator or the Department of Education Office for Civil Rights.