Supervisor, Library Technical & Public Services

Job description

Requisition Details

Position Information

Position TitleSupervisor, Library Technical & Public ServicesHow many positions are you recruiting for?1CampusMission College Position Summary Information

Definition

The Mission College Library is seeking a talented individual to fill the position of Supervisor, Library Technical & Public Services.

The purpose of this position is to provide leadership and management of the technical and public operation of the college library. This includes supervision of technical staff and circulation services. Daily tasks also may include ordering books and supplies, customer service for students, faculty and staff, assisting with data and reports, initiating and following up on building and equipment maintenance requests, and other related duties. Incumbent will also work directly with faculty librarians to coordinate library services and operations. This position reports to the Dean of Instructional Support.

Mission College is located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Applicants who possess the knowledge, skills and life experience to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment

100% of full time, 40 hours per week, 12 months per year, with anticipated start date of November 18, 2019. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the Supervisors Unit and represented by Teamsters Local 856.

Work Location: Mission College, Santa Clara, CA.

Please note the work schedule is Tuesday through Saturday for this position.

Salary and Benefits

Anticipated Hiring Range:

  • $7,636.83–$8,418.17 monthly (Supervisors Salary Schedule, Range 28, Steps A-C).

Benefits include:

  • Employer-contributed medical, dental and vision for employee, spouse and dependents.
  • Employer-paid long term disability for employee.
  • Employer-provided life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (24 days after 7 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Educational growth incentive program from $40 to $200 monthly.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalPERS retirement.
  • Position is union affiliated.
Minimum Qualifications

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
2. Four years of increasingly responsible experience in the library technical and public services function, including one year providing technical and functional supervision over assigned staff.
3. Equivalent to an Associate’s degree from an accredited college with major coursework in library science, or a related field.

Desired Qualifications

The ideal candidate will also demonstrate the following desired qualifications:

  • Additional education preparation equivalent to Bachelor’s degree
  • Familiarity with and use of ExLibris integrated library management system.
  • Two years of experience in a college/university library
  • Two years of supervisory experience of technical and circulation staff in a library setting
Knowledge and Abilities

Knowledge of:

  • Principles and practices of college library functions, including library service platforms, circulation, book reserves, and materials acquisition, processing, and cataloguing.
  • Principles and practices of supervision, training, and performance evaluations.
  • Principles and practices of budget monitoring.
  • Relevant and applicable library software and database systems.
  • Principles and practices of safety management.
  • Pertinent local, state and federal laws, ordinances, rules and regulations.

Ability to:

  • Organize, implement, and direct college library technical and public operations/activities.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Interpret and explain pertinent department policies and procedures.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Supervise, train, and evaluate assigned staff.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
  • Establish and maintain effective, cooperative, and collaborative working relationships with others.
  • Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Examples of Duties and Responsibilities

Duties may include, but are not limited to, the following:

  • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for library services on an assigned college campus; implement policies and procedures.
  • Plan, prioritize, assign, supervise, and review the work of staff involved in library technical and public services.
  • Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
  • Participate in budget preparation and administration; prepare cost estimates for budget recommendations; monitor and control expenditures.
  • Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
  • Ensure library facilities, equipment, and IT are functioning properly, report issues and follow up until resolved.
  • Liaison with faculty librarians to ensure that the public and technical library services are supporting and meeting the educational needs of students.
  • Maintain library supplies, and make purchases as necessary to support library operations.
  • Serve as the backup staff member during absences and weekends.
  • Answer questions and provide information to students, staff, administrators, and others; investigate complaints and recommend corrective action as necessary to resolve complaints.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Perform related duties as assigned.
Working ConditionsOther DutiesPhysical DemandsApplicant Information

APPLICATION INFORMATION:

  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

ABOUT TRANSCRIPTS:

  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: [email protected]

Selection Process

SELECTION PROCESS INFORMATION:

  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

EEO STATEMENT:
West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Special Instructions to the Applicant Posting Detail Information

Posting NumberFY19/20-913FTOpen Date09/05/2019Close Date09/25/2019Open Until FilledNoRequisition Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your experience using integrated library management systems.

    (Open Ended Question)

  2. * Share an experience you have had with a difficult customer. Describe how you handled the situation. How would you handle the situation differently if faced with it again?

    (Open Ended Question)

Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. Transcripts
Optional Documents
  1. Additional Transcripts
  2. Other Related Licenses or Certificates

 

 

 

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Job No:
Posted: 9/8/2019
Application Due: 9/25/2019
Work Type:
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