Payroll Assistant

The Part-Time Payroll Assistant supportsthe Payroll team in all steps associated in preparing and generating biweeklyand monthly payroll. Serve as a process back-up in the absence of the PayrollManager and/or Accountant. This position will also assist the office of HumanResources during low payroll productivity periods.

The Part-Time Payroll Assistant is a part-time, 19-hour or less appointment with a pay rate of $16.26/hour. Flexible schedule is necessary for peakbusiness periods and special projects. The position involves frequent handlingof confidential information and records. The Payroll Assistant must be able towork independently and in a team environment while accurately prioritizingtasks, meeting critical deadlines and providing excellent internal and externalcustomer service.

Essential Job Functions:

Assist Payroll Manager and Payroll Accountant with payroll processes. Monitor completion of electronic time cards.Review monthly lost time reports, total columns as needed.Data entry of lost time/overtime, substitute hours, etc.Advertise deadlines using Communications Management.Review hours reported for compliance with labor laws and Parkland College policy and procedures. Produce the reports needed to complete payroll cycles.Assist in proofing biweekly and monthly payroll data.Finalize biweekly payroll processes. Prepare payroll checks for distribution.Organize pay documents.Assist Payroll Accountant with archiving files. Answer telephone, written/email, and in-person inquiries and requests as needed. Serve as a process back-up in the absence of Payroll Manger and/or Payroll Accountant.When needed, assist Human Resources with filing and retrieving of documents, records, and reports; managing electronic files and databases; special projects.When needed, assist Cashier’s Office with cashiering/clerical duties while greeting incoming customers. Other duties as assigned.

Minimum Requirements:

Three (3) years payroll experience; OR Associate’s degree in Accounting/Bookkeeping; OR an equivalent combination of education and related work experience.Two (2) years bookkeeping and/or accounting experience. Proficiency in Microsoft Office Suite, especially Excel, with the ability to learn theParkland information system and new programs as technology changes.Excellent customer service skills with a friendly and professional demeanor. Verbal and mathematical abilities sufficient to produce correspondence, communicate effectively, and perform other duties, including excellent use of English grammar.