TITLE: Accountant II
DEPARTMENT: Business and Finance
REPORTS TO: Controller
EFFECTIVE DATE: TBD
EMPLOYMENT STATUS: Full-time
EMPLOYMENT CLASSIFICATION: Exempt
PRINCIPAL PURPOSE OF JOB:
SCOPE OF RESPONSIBILITY:
Under direct supervision, performs standard accounting functions such as ledger maintenance, cost analysis, bank/account reconciliation, posting, and inventory control. Analyzes financial and operating data and prepares management reports and financial statements.
ESSENTIAL JOB FUNCTIONS:
· Monitors and reviews accounting and related system reports for accuracy and completeness; prepares and reviews budget, revenue, expense, and payroll entries, invoices, and other accounting transactions.
· Analyzes revenue and expenditure trends, recommends appropriate budget levels, and ensures expenditure control.
· Advises and interprets policies to faculty, staff, and outside persons such as vendors and funding source representatives, explains billings and reports, and resolves related problems.
· Develops accounting applications; oversees the input and handling of financial data and reports for the institution’s finance and human resources systems.
· May participate in auditing projects, as appropriate to individual operating needs.
· May coordinate the preparation of regularly scheduled and special billings and financial statements from local, state, federal, and private funding sources.
· May prepare accounting entries for proration of indirect costs, letters of credit, salary reallocations, loan transactions, financial aid disbursements, refunds, and repayments.
· Prepares budget, revenue, expense, payroll, and related correcting entries and may prepare bank reconciliations of intermediate complexity.
· May develop, negotiate, and defend a unit’s operating budget and consult with management of the unit on the fiscal aspects of program planning, salary recommendations, and other administrative actions.
· Assist in audits and prepare audit work papers.
· Perform cash coordination and control related duties as assigned.
· May supervise and/or lead lower graded staff and/or student employees.
· Performs miscellaneous job-related duties as assigned.
OTHER DUTIES: Performs related duties as assigned.
· Bachelor’s degree in Accounting, or in related field including at least 12 credit hours of Accounting with 1-3 years experience directly related to the duties and responsibilities specified.
KNOWLEDGE, SKILLS, and ABILITIES:
· Ability to analyze budgetary expenditures for compliance with funding agencies’ budget, policies and procedures.
· Spreadsheet software skills to quantify and illustrate routine financial reports, comparisons, impacts, and/or projections.
· Knowledge of preparing bank reconciliations
· Account balancing and reconciling skills.
· Knowledge of computerized information systems used in financial and/or accounting applications.
· Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer.
· Ability to serve on committees which develop accounting policies and procedures.
· Knowledge of university and/or public auditing policies, standards, and procedures.
· Knowledge of finance, accounting, budgeting, and cost control procedures.
· Ability to supervise and train assigned staff.
· Knowledge of current changes and/or developments in applicable federal, state, local laws, and university policies and procedures.
· Knowledge of University accounting procedures involving procurement, travel, and/or employment.
· Knowledge of standard and/or fund accounting principles, methods and applications.
· Knowledge of federal and state financial regulations.
· Ability to analyze and interpret financial date and prepare financial reports, statements and/or projections.
Position requires: a) Developing spreadsheets to quantify and illustrate routine financial reports, statements, comparisons, impacts and projections using standard and fund accounting principles, methods and applications; b) Analyzing revenue and expenditure trends. Ensuring expenditure control, and recommending appropriate budget levels; and c) Effectively monitoring and communicating accounting information, public and private auditing standards, budget information, and funding agencies’ policies and procedures
· Work is normally performed in a typical interior/office work environment.
· No or very limited physical effort required.
· No or very limited exposure to physical risk.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.