Posting Number 19S3H10268, H11316
Position Title Senior Procurement Analyst (2 opportunities available)
Department District Office
Salary Link Exempt – C43 ($58,582 to $61,546)

Open until Filled
Job Announcement will remain open until filled. The first review of applications will be July 31, 2019.

Please Note: Applications received after the committee review process is completed may not be reviewed. It is recommended interested applicants submit their materials by the established first review deadline.

Position Summary
The PCC Procurement & Payment Services Team is seeking highly -seasoned, purchasing professionals who are extremely passionate about our public procurement profession; customer service focused; and, recognize the importance of collaborative-engagement in a fast paced, compliance/due-diligence driven Higher Education work environment.

If you want work where you are truly valued for your commitment to professionalism. If you want to be supported and encouraged to further your professional development, education, training, certification, and professional-networking; in an environment where it is not only encouraged but expected of you, then apply today!

As a Senior Procurement Analyst you will be expected to assist the College with highly complex acquisitions ranging from: Materials, Goods and Services; IT Software and Hardware; Construction Projects and Professional A&E Services. You will be responsible for conducting formal and informal solicitations (i.e. IFB, RFP, Request for Qualifications, and Quotes). Procurement Analysts must conduct well organized committee meetings, facilitate vendor interviews, and debriefing sessions. Senior Procurement Analyst are expected to analyze, interpret and advise peers, management and user-departments on Federal, State, Local regulatory requirements. Purchasing responsibilities will not be limited in regards to dollar values associated with various acquisition types.

The Senior Procurement Analyst must be comfortable training, mentoring and leading less experience procurement staff through the formal solicitation process from "start-to-finish". You must be experienced in public speaking and comfortable with providing formal training to both internal (various user-departments) and external customers (various vendor and contractors) on procurement policy, procedures and "Best Practices."

You will become a member of our fun, dynamic, highly dedicated team of Procurement and Payment Services professionals; who together support the college mission to be an open-admissions institution providing affordable, comprehensive educational opportunities that support student success and meet the diverse needs of its students and community.

Who you are:
• You are a Certified Professional Public Buyer; providing your procurement expertise to all of our various customers.

• You wear many different "hats" in your role as a Senior Procurement Analyst, including but not limited to:

o Reviewing, Analyzing and Advising on:

• Purchasing Contracts/PO, Terms & Conditions;
• Risk, Insurance, Bonding, General "Due-Diligence"
• Federal/State/Local Laws & Regulations,
• Verification of Contractor Licensing & Certifications,
• Sourcing Research, RFI & Solicitation Methods

o Highly Experienced in the following:

• IFBs, RFPs, RFQs (Quotes & Qualifications)
• APDMs: (DBs, CMAR, JOCs)

• You are experienced in Construction & Professional Services (A&E) Contracting, Consulting Services Contracting and General Service Agreements Contracts.
• You are a Customer Service "Guru" with a mantra of "I am a doer!"
• You are a professional procurement leader, mentor and promoter of teamwork.
• You actively participate and engage with your professional procurement association.

The Senior Procurement Analyst performs a variety of professional duties for the College's Procurement and Payment Services Division (including, but not limited to):

• Develop and ensure adherence to policies and procedures.
• Develop (review/editing) and facilitate both formal and informal solicitations and purchasing agreements.
• Oversee and facilitate meetings, interviews, demonstrations, inspections, and write purchasing contracts.
• Monitor vendor/consultant performance and mitigate claims and contractual disputes.
• Develop and distribute targeted and exception reports providing notification of purchasing policy violations.
• Develop, review, and evaluate processes and systems.
• Design, coordinate, analyze, and complete research projects.
• Develop reports, presentations and training.
• Work with internal and external auditors.
• Train and mentor fellow department team members and other PCC user-department partners when appropriate.
• This position may require work outside of the normal work hours.

Duties and Responsibilities andEssential Functions
• Monitor, analyze, and reconcile internal and external information; investigate and resolve various purchasing related issues
• Perform Procurement tasks at a proficient, accomplished level; handling difficult, complex or irregular tasks
• Senior level procurement professionals typically assist in setting priorities for work and are asked on occasion to use their professional judgment to solve unusual problems
• Procure services and commodities by processing requisitions
• Prepare and publish formal solicitations; reviewing requirements, conducting proposal conferences, overseeing meetings, interviews, demonstrations and inspections
• Write and analyze purchasing contracts; assist with monitoring vendor and consultant performance and mitigating claims and disputes
• Write procurement contract amendments and completing renewals
• Assist in developing, coordinating and implementing procurement programs and policies by researching governing laws
• Provide recommendations on policy revisions, maintaining and ensuring compliance with laws and evaluating policies and practices
• Act as a liaison with customers, contractors, management and the general public by providing research, guidance and training regarding procurement
• Develop and maintain internal and external relationships; mediate and resolve contractual issues, offer solutions to problems
• Conduct vendor outreach; facilitate vendor "meet and greet" opportunities; answer questions and provide assistance by gathering information and resolving concerns
• Ensure that college acquisitions provide "best value," by maximizing cost savings, WITHOUT compromising quality and services standards
• Negotiate contracts/POs; make contract award recommendations; conduct market research; provide cost and price analysis, make evidence-based fair and reasonable pricing determinations; and mitigate various forms of risk
• Comply and assist with the implementation of regulations and policies requiring the documentation of contract activity
• Interpret laws, statutes and codes related to procurement
• Assist with internal and external audit preparation, responses, and other applicable needs
• Respond to internal and external questions or concerns; i.e. debriefings, formal protest, formal complaints & general education.
• Prepare and coordinate internal/external Procurement Department training sessions on policies, procedures and purchasing "Best Practices."
• Assist in developing, monitoring and coordinating a variety of procurement reports; i.e. contract renewals, REQ processing.
• Research and interpret professional standards and regulations; determine impact on operations and reporting.
• Participate in various committees, task forces, and meetings as an advisor or consultant; may attend meetings in the absence of the supervisor.
• Recommend policies and procedures for the Enterprise Resource Planning Systems necessary for Procurement operations.
• Perform special projects and prepares and delivers oral and written reports.
• Perform other duties of a similar nature or level, as required and assigned.
• Must be experienced with Procurement Department p-Card policies, procedures and "best practices."

Job Requirements
• Bachelor's Degree in Business Administration, Public Administration, Management, Accounting, Finance, or a closely related field and
• Two years of professional level Public Procurement experience.

or

• Candidates who possess similar minimum objective qualifications should describe in detail the education and work experience you regard as establishing the equivalency.

Preferred Requirements:
• Four years Public Procurement Department experience
• Two years of experience facilitating complex Formal-Solicitations involving IFBs, RFPs & RFQs; and have completed verifiable professional training in Construction and Professional Services (A&E) contracting
• Accredited Public Procurement Certification

NOTE: Candidates who are hired and do not possess the preferred Public Procurement Certification from an accredited professional association; will be required to obtain a Director/CPO approved professional certification during their 12 month probationary period as a condition for successful completion.

The ideal candidates will have the following knowledge, skills, and abilities:
• "Lead" professional level procurement experience
• Applicable local, state and federal laws, regulations and compliance
• Procurement project management experience
• Knowledge of Procurement "Best Practices"
• Actively participate in a Public Procurement Association
• Experience working with an Enterprise Purchasing System
• Understanding of Federal funding requirements
• Computers and applicable software
• Electronic research methods
• Supervisory principles (coaching, mentoring and training)
• Public speaking and formal training experience
• Adapting to rapidly changing environments
• Solving complex problems
• Coordinating and executing multiple priorities
• Interpreting and applying state and federal laws, regulations and compliance
• Preparing reports, spreadsheets, and presentations
• Preparing complex solicitations and contracts
• Developing and delivering oral and written reports and various forms of instruction
• Auditing contract files and p-Card transactions
• Reconciling purchasing related transactions
• Conducting "due-diligence" checks; competitive acquisitions; and, adherence with non-competitive justification requirements
• Assisting with development of SOW/SOS; evaluation criteria; and, pricing evaluation
• Excellent communication, interpersonal skills as applied to interaction with customers, coworkers, supervisor, the general public, etc. necessary to exchange and clearly convey information, receive work direction and exhibit a positive customer friendly demeanor

Directions for Applying and Other Important Information
In order to apply for a position, applicants must submit an application and include the required documents listed for the position. See below for information about documents:

• Resume should be current (up-to-date) and account for and describe all gaps in employment
• Letter of interest or cover letter should not exceed four pages, and should briefly provide a summary of your formal education, professional certifications, professional knowledge, skills, abilities, and experience; describing the types of informal and formal solicitations you have facilitated, related to the duties and responsibilities of the position, as well as the unique strengths you would bring to the assignment.
• Additionally, provide an example of an "innovative" process or procedure you were responsible for introducing within an organization and describe what problem it solved and/or the benefits presented.
• Lastly, describe what steps you take to foster and encourage engagement, collaboration, and professionalism with your peers (team members) in the workplace.
• Your cover letters/letters of interest are not required to be addressed to a specific person or persons.

If you have any questions regarding the application process, please call Human Resources at (520) 206-4624 or humres@pima.edu. Human Resources hours are normally Monday through Friday, 8:00 am to 5:00 pm.

To request a reasonable accommodation for individuals with disabilities, please contact http://www.pima.edu/pima-jobs/contact-us.html

Equal Employment Opportunity/Affirmative Action Employer:
Minorities/Females/Disabled/Protected Veterans are encouraged to apply.

Who We are/About Us
At Pima Community College, we believe that every role is vital to achieve student success and meet the diverse needs of our students and community.As we celebrate our 50th Anniversary we continue to sharpen the skills of our employees that we may see our vision of becoming a premier community college through.The best talent means we provide the best to students.

The Procurement & Payment Services Department is led by the Director & Chief Procurement Officer (CPPO, CPPB, and MBA) who also serves as an Adjunct Professor for PCC's Logistics and Supply Chain Management Program; and the Vice President of Education for the Southern Arizona Copper Chapter of the NIGP. He is dedicated to staff success with a commitment to professional development, certification opportunities and higher education.

Have you heard about all we have to offer our employees?We offer a highly competitive benefits package that goes beyond affordable medical plans.Because we value work-life balance, we offer an award winning Wellness and Employee Assistance Programs and our Exempt Employees accrue 24 vacation days per year. Check out some of the perks of working at PCC: Benefits, Holiday/Recess Dates, 11% match on Retirement, Tuition Waiver, Employee Assistance Program, Educational Leave, and more!

To apply, visit: https://pima.csod.com/ats/careersite/JobDetails.aspx?site=1&id=429





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