Job Title: Budget Analyst
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 13782
Job Code: 5287 Budget Analyst
Job Grade: Range A
Department: School Of Education&Human Dev Kremen School of Education & Human Development
Salary

Anticipated Hiring Salary Range: $3,832 - $4,500 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

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Overview

Working independently under the general supervision of the Dean, this position provides State and Foundation financial overview, planning, budget analysis and accountability for the Kremen School of Education and Human Development and supports the mission of the Kremen School by assisting in a wide variety of analytical, logistical, and technical assignments.

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Position Summary

Major Duties of the job include:

• Perform a wide variety of budgetary administrative duties including administrative and departmental allocations, analyzing expense data and recommending changes where necessary. Works in consultation with Kremen School leadership based on known commitments, anticipated reimbursements and contingency funds for critical use.
• Advises the Dean and Department Chairs on policies relating to the Fresno State budget as well as the budget policies of the Fresno State Foundation. Keeps appropriate Kremen School personnel informed of changes and makes recommendations to key university personnel on additional changes needed to improve the efficiency of financial forms processing.
• Maintain workbooks used and updated throughout the fiscal year to enter allocations, record expenditures and track augmentations. This information is shared and used by the Kremen School administration and Budget Committee on a regular basis.
• Review state and foundation accounts monthly to review expenses and prepare necessary forms to transfer operating and payroll expenditures as needed in order to balance allocations.
• Review all documents with a Kremen School financial impact, including but not limited to; memorandum of understandings and standard agreements. Provide recommendation and coordinate with appropriate outside agencies.
• Responsible for full scope of grant submission utilizing GrantLaunch, including review, recommendation, and budgetary information.
• Develop budget and business processes and procedures to be used by the Kremen School and provide budgetary information to all employees when needed.
• Serve as lead contact for all Kremen School budget and instructional staffing needs and issues.
• Review and summarize university Level B budget allocation to the Kremen School. Coordinates allocation needs with the dean and allocates funds to the departments for staffing and operational needs. Consults with the Kremen School Budget Committee for final approval of the allocations.
• Responsible for reviewing and distributing monthly financial reports to departments. Contacts the Office of Faculty Affairs or Payroll for questions or issues related to salary expenditures and the Office of Procurement or Accounting Services for questions on operational expenditures.
• Works with off campus businesses and educational institutes for contractual or business needs and maintains positive working relationships with appropriate personnel and outside agencies.
• Prepare and process requisitions, invoices, and other documentation for procurement or accounting offices
• Assist with recruitment and hiring of temporary and permanent support staff for the Kremen School
• Monitors course enrollment and enrollment trends and makes recommendation to the Dean and Department Chairs for adding or deleting course sections.
• Reviews all Kremen School teaching contracts for accuracy, need and eligibility. Makes recommendation to the dean for approval or denial of contract. Works closely with Faculty Affairs to assure contracts are processed and faculty are paid accurately and on-time.
• Oversees all Kremen School faculty workloads to assure that appropriate units are assigned. Reviews all teaching contracts to determine eligibility and meet contract entitlements.
• Assists the Associate Dean with various duties as requested.
• Trains department assistants on the use of PeopleSoft financials and Payroll reports.
• Responsible for the accuracy of monthly Payroll Certification for all Kremen School employees.
• Prepares documents for the Kremen School Budget Committee; attends meetings, records minutes and distributes minutes to Kremen School personnel.

Secondary duties of the job include:

• Direct, hire, train, coordinate, and evaluate student assistants and approve recorded time.
• Compile documentation to be included in the annual reports to the provost.
• Assist with the coordination of the Kremen School annual convocation ceremony and other school events.
• Perform other duties in support of the Kremen School of Education and Human Development.
• Assist in documentation process for accreditation visits.
• Retrieve data to run program reports and prepare documents as requested.
• Order and maintain office supplies.
• Attend training sessions to improve skills as needed.

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Knowledge, Skills & Abilities

• Thorough knowledge of financial, budgetary and accounting principles and practices; knowledge of the campus financial function and organization.
• Advanced proficiency with spreadsheet software programs, foundation financial reports, PeopleSoft financials and data warehouse reports
• Exceptional business correspondence formatting and Excel reporting processes.
• Ability to troubleshoot, analyze, research and resolve budget administrative and procedural problems.
• Perform technical, specialized, complex and difficult office administrative work requiring the use of independent judgment.
• Interpret and implement policies, procedures and computer applications related to the budget.
• Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program or organizational unit.
• Perform basic research and prepare reports and recommendations.
• Oversee department and program budgets, monitor the budgetary and accounting duties of Kremen School department assistants.
• Independently organize work, coordinate projects, set priorities, meet deadlines and follow up on assignments.
• Use initiative and independent judgment within established policy and procedural guidelines.
• Provide complex office administrative support in the areas of procurement, budgeting, report preparation and staff communication; and communicate effectively with co-workers, subordinates, superiors, the university, and the general public.
• Ability to:
  • Effectively handle a broad range of interpersonal contacts, within and outside the university including those at a higher level and those sensitive or confidential in nature.
  • Establish and maintain effective working relationships within and outside the work group and serve as a liaison for the unit to other academic departments.
  • Learn and interpret a wide variety of complex operations and academic policies and procedures and support the mission of the department, school, and university.
  • Work independently and use sound judgment and discretion in establishing effective business processes and meeting deadlines.
  • Independently organize and prioritize multiple work assignments and projects required in all major duties and responsibilities.
  • Work in a fast-paced environment; promote teamwork and collegiality.
  • Adjust priorities and be responsive to short-notice requests.
  • Work with students, faculty, staff and the general public from diverse ethnic, cultural, and socioeconomic backgrounds.
• A history of regular attendance and positive performance evaluations.

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Education and Experience

• Bachelor’s degree, with a major in accounting, business administration, finance or a closely related field.
• Two years of progressively responsible analytical experience including two years performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program.

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Preferred Skills

• Possess a master’s degree in accounting, business administration, finance, or closely related field.
• Experience using data management systems (e.g. Peoplesoft HR and financials or similar).
• Detailed knowledge of applicable school and university infrastructure, policies and procedures.

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Filing Deadline

September 18, 2019

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Application Procedures

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

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How To Apply

To apply for this or any open position at Fresno State visit our online employment site at: http://jobs.csufresno.edu/

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Other Requirements

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: http://www.fresnostate.edu/adminserv/police/clery/index.html

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site: https://www.calstate.edu/eo/EO-1083-rev-7-21-17.html

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

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Other Applicant Information

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

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Equal Employment Opportunity

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

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General Information

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

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