Job Title: Capital Projects Budget Analyst (Budget Analyst) REPOSTED WITH EXTENDED DEADLINE
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 13781
Job Code: 5287 Budget Analyst
Job Grade: Range A
Department: Planning Design & Construction  
Salary

Anticipated Hiring Salary: $3,832 per month

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Overview

Under the administrative direction of the Associate Vice-President for Facilities Management (FM), the Capital Projects Budget Analyst is responsible to coordinate the campus capital outlay resources including financial accounting and analysis of all major and minor capital projects. Responsible for a wide range of complex financial transactions, data accuracy, and financial analysis and reporting. Administers FM’s capital and cost recovery program. Interprets and implements management’s policies and operating practices with the ability to deviate from established procedures. Provides consultation and expert advice to management and outside agencies.

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Position Summary

Oversees Campus’ Capital Outlay Resources (70%)
Over-Arching responsibilities
Oversees and coordinates the availability and appropriate usage of capital funds for state and non-state funded projects, including projects which are funded with state-appropriations, operating funds, cash trusts, reimbursed activities, donor funds, bond funds and short-term loansMaintain financial accountability for capital budgets and expenditures in accordance with Executive Order #672, State University Administrative Manual, relevant MOU’s and trust agreementsManages, tracks, records and monitors capital budgets and expenditures to ensure proper recording of transactions and adherence to budget; ensures adequate funding is available for expenditures.Oversees and coordinates capital outlay resources over multiple fiscal yearsMonitors state-appropriated allocations and works with CSU CPDC to ensure that encumbrance and reversion dates are metCreates, maintains, and updates complex financial systems to record and reconcile funding, expenditures, and forecast projections; ensures data integrityDevelops procedures, business process flows, and makes recommendations for process improvements. Researches, analyzes, evaluates and develops findings and makes recommendations to management involving complex budget and financial issues. Prepares and submits financial data, reports, and correspondence associated with projectsIdentifies, researches, and resolves problems and works to prevent future problemsPerforms high level, complex special projects and studies including cost benefit analyses and return on investment analyses; researches alternative and reasonable funding methods
Functional Expertise
Receives request for encumbrance of funds from project manager and examines for accuracy and completeness; enters encumbrances into capital financial systemsWorks with Procurement to obtain purchase order, agreement, or contract; provides back-up documents and requested informationReceives invoices and pay applications; verifies project PO agreement or contract; verifies funding source and funds availability; secures approval of project manager and construction administrator; approves and process for paymentManages agreement and contract payments and balance; processes change orders and extra services authorizations; manages withholding of funds due to Stop Notices; and tracks retention amountsRecords and monitors all financial transactions such as direct pays, purchase order amendments, chargebacks (Facility Operations and services), CPDC fees, insurance premiums (Builder’s Risk), Project Administrative Fees, and incentive funds such as Savings by DesignProcesses JOC contracts for minor cap projectsTracks numerous Facility Operations T&M work orders, verifies amounts and approvals; provides information to project managersOversees and monitors funding sources; processes transfers of funds; coordinates Allocation OrdersCollaborates with Accounting Services to ensure adequate cash is available prior to approving payment of large construction invoices Collaborates with Accounting Services on year-end close procedures including accruals and claim schedulesAssists in managing escrow accountsServes as contact point and office of record for post project performance audits as they relate to financial transactionsWorks with Architects, engineers, consultants, vendors and contractors to provide information and resolve issues regarding invoice paymentsWorks with internal departments to resolve issues, research discrepancies, and share information on financial and budget issues (i.e. AP on involve issues Procurement on contract and PO Issues, SOD on PeopleSoft project numbers, Accounting Services on capital accounting issues, transference of funds budget office on allocation orders, Facility Operations on work orders charges).Maintain appropriate records and documentation
Reconciliation
Reconciles (reviews, analyzes, and interprets) capital financial and budget transactions in PeopleSoft finance on a monthly basisVerifies entries of requisitions, purchase orders invoice payments, chargebacks, and all other financial transactionsPrepares expenditure transfers to correct posting errors and budget journals to move funding as neededPosts ledger dates and revises capital financial system
Reporting
Prepares in-depth financial reports; provides reports to management and reviews with them on a monthly basisPrepares and submits reconciliation reports on a monthly basisPrepares cash flow reports for CSU CPDC as requestedUpdates budget information as requested by Project Manager
Coordinates FM Capital Cost Recovery Program (10%)
Collects Project Management Fees
Prepares billing as appropriate, i.e. invoices, project transfer request, journal voucher, expenditure transfer in accordance with SUAM and relevant MOUPrepares five-year revenue and expenditure projections
Provides Support and Expert Advice to Management and Others (10%)
Provides financial status to Project Managers, AVP and DirectorsAssists Project Managers in preparing submittal documents to CSU CPDC, such as Statement of FinancesAssists Project Managers on preparing cash flowsMeets regularly with Accounting, Procurement AP to share information on current and upcoming projects which aids in planning workload
Serves as Back-up Support to FM Operations Analyst (10%)
The Capital Projects Budget Analyst is familiar with all aspects of the FM Operations Analyst and provides back-up support

• Secondary Duties of the job include:
  • Perform other duties as assigned

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Knowledge, Skills & Abilities

• Proficiency in the use of the computer and appropriate software, namely Excel, PowerPoint, Publisher and Word, for communicating, maintaining program statistics, making presentations, and designing promotional materials
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
• Expertise and knowledge of the principles of financial and budget management, and fiscal analysis and techniques
• Knowledge o and ability to apply Generally Accepted Accounting Principles (GAAP) to capital projects
• Ability to maintain accuracy and attention to detail in a fast-paced environment of changing priorities.
• Ability to exercise independent judgement in responding to questions and inquiries related to capital funds utilizing sound judgement which can deviate from established policies
• Skill in the research, development and evaluation of policies and programs, including skill in data collection, evaluation and interpretation of the data to develop sound conclusions and make appropriate recommendations
• Communicating clearly and effectively orally and in writing, specifically in ways that address the campus strategic goals and in ways that motivate faculty and staff participation in programs
• Ability to work effectively in a service oriented environment subject to frequently changing priorities.
• Ability to understand and apply CSU and Departmental policies and procedures.
• Ability to define problem areas, collect data, perform preliminary analyses and make appropriate recommendations.
• Collaborate with others to help advance the goals of the department and university. Show courtesy and respect towards others and promote a positive and service oriented collegial work environment.
• Ability to maintain acceptable work habits, punctuality, regularity of attendance and meeting deadlines.

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Education and Experience

• Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
• Two years of progressively responsible professional experience in analyzing data including one year involving duties such as preparation, justification and analysis or the control and administration of a budget or budgetary process.
• Experience working in a fiscal capacity within an integrated and complex agency
• Experience with fiscal procedures of capital construction management

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Preferred Skills

• Work experience in an academic setting, ideally Public Higher Education
• Working knowledge of PeopleSoft or similar financial system

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Filing Deadline

Applications received by December 2, 2019 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded at the request of the hiring manager and/or search committee.

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Application Procedures

Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.

Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.

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How To Apply

To apply for this or any open position at Fresno State visit our online employment site at: http://jobs.csufresno.edu/

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Other Requirements

Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: http://www.fresnostate.edu/adminserv/police/clery/index.html

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site: https://www.calstate.edu/eo/EO-1083-rev-7-21-17.html

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

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Other Applicant Information

Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.

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Equal Employment Opportunity

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

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General Information

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

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