Payroll Specialist - Office of Human Resources

Job description

Marian University has an open position for a Payroll Specialist/Administrative Coordinator.This position will process the bi-weekly payroll, assist with other payroll related duties, provide support to Human Resources under the direction of the Payroll Manager as well as serve as backup for clerical and business support to the Senior Vice President of Finance.This position will also serve as backup for general clerical support to Human Resources and operational areas as needed.

Essential Duties and Responsibilities:

  • Be accountable for preparing and processing the bi-weekly payroll and all the reports that are needed to complete the payroll cycle
  • Ensure that employee payroll processing is in compliance with federal and state laws
  • Ensure that employee payroll is processed accurately and timely
  • Input non-exempt and student new hires and rehires
  • Respond to payroll queries from employees in a timely manner
  • Terminate inactive students at the end of the semesters
  • Build spreadsheets as needed for reconciliation purposes
  • Provide assistance and training to Time and Attendance supervisors and employees as needed.
  • Process and submit pay period reports as part of the pay cycle process
  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies
  • Analyze payroll issues and recommend corrective actions
  • Maintain payroll system up-to-date and accurate
  • Maintain employee payroll records and timesheet data for future references
  • Provide support to the Payroll Manager and the HR Staff in a variety of administrative tasks
  • Enter financial data as assigned by the Payroll Manager and the Accounting Department
  • Backup to the HR Specialist
  • Complete other duties as assigned
  • Requirements:

    Knowledge of and commitment to the mission of Marian University High School diploma or equivalent required Must be able to maintain confidentiality Must be able to multi-task and make rapid decisions in a busy environment Must have Payroll knowledge Must have experience with ADP Experience with other finance and payroll systems is a plus Must be proficient with Microsoft Office products (Word, Excel, Access, Publisher, PowerPoint, and Outlook) Able to create and use spreadsheets Ability to interact with students and employees in a positive manner on a daily basis Must be customer service oriented Ability to work well in a team environment as well as individually Must have organizational skills Ability to multi task Ability to communicate with all levels of the organization

    Marian University is located within 10 minutes of downtown Indianapolis, Marian University is one of the nation’s preeminent Catholic institutions of higher learning, and ranks in the Top 25 of US News & World Report’s list of Midwest Region colleges, as well as Money magazine’s list of Top 10 schools in Indiana “For Your Money”. Marian University was founded in 1937 by the Sisters of St. Francis, Oldenburg, Indiana, and the Franciscan Values that the Sisters ingrained into the university’s culture are still prevalent today. The university has experienced tremendous growth in the past 10 years under the leadership of President Daniel J. Elsener, including the opening of the Marian University College of Osteopathic Medicine in 2013 – the state’s first new medical school in 110 years. Marian University’s football team has captured the NAIA national championship in 2012 and 2015 in 9 years of existence. Marian University is also home to the most successful collegiate cycling program in the nation, which currently holds 46 national titles.

    Review of applications will begin immediately and continue until the position is filled.Applications require a current resume, a cover letter, and names and contact information of three current references.Only complete applicant packets submitted to [email protected] will be considered.No phone calls please.

    Marian University is an EOE




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    Job No:
    Posted: 9/4/2019
    Application Due: 11/3/2019
    Work Type: