Administrative Coordinator, HNS
- Employer
- Dominican University of California
- Location
- San Rafael
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Coordinator, HNS
Dominican educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community and service into their lives. The University is committed to diversity, sustainability and the integration of the liberal arts, the sciences and professional programs. Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach. The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of 10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.
Resume/CV and cover letter are required and must be attached in attachment section of the application process (Step 2). Refer to the posting instructions for any additional materials that may be required.
Refer to the Dominican Employment Page here for adjunct opportunities and application instructions.
Title: Administrative Coordinator
Department: Dean's Office
Division: School of Health and Natural Sciences
Reports To: Director of Operations for SHNS
Supervises: N/A
Status: Full-time, Non-Exempt
Position Summary:
Dominican University of California is seeking a qualified individual for an Administrative Coordinator position in the School of Health and Natural Sciences (SHNS). The Administrative Coordinator position is one of a 3-person staff team, supporting a dynamic, growing school that includes both undergraduate and graduate programs. Reporting to the Director of Operations, the Administrative Coordinator completes activities that directly support the Office of the Dean, the departments, and the graduate and undergraduate programs in SHNS. This is a highly administrative position, which requires attention to detail and an ability to learn and follow university and school-level policies and procedures.
Responsibilities:
- Support operations and controls in all areas of the School (Dean's office and six Departments, including all FT Faculty, Adjunct Faculty, Staff Instructors, Staff, and Students)
- Process SHNS Workday (HRIS System) Activity Pay
- Complete SHNS course scheduling data entry Assist Director of Operations with course room pre-assignments
- Assist Director of Operations with processing SHNS Adjunct Letters of Appointment and Class Assignment Letters
- Collect and archive SHNS Course Addition/Changes and new syllabi
- Collect and archive SHNS course syllabi each semester from all departments in SHNS
- Answer student requests for previous SHNS syllabi
- Assist Director of Operations in SHNS course catalog edits and PowerCampus (SIS System) updates
- Assist Director of Operations in administratively supporting the Global Public Health Program
- Maintain the SHNS Intranet page, SHNS Google Calendar and SHNS Google Site
- Daily mail distribution for SHNS Dean's Office
- Scanning, copying and filing to help maintain School records
- Assist Director of Operations in maintaining and archiving SHNS Adjunct Faculty records
- Assist Executive Assistant with maintaining the School(s) bulletin boards in Guzman and Meadowlands
- Assist Executive Assistant with ordering and managing supplies for the SHNS Dean's Office
- Assist Executive Assistant in facilitating and coordinating SHNS meetings and events
- Assist Executive Assistant with electronic filing of SHNS Faculty evaluations
- Protect the confidentiality of sensitive information from the Dean's office
- Perform other duties as assigned
Required Qualifications:
- Bachelor's degree from four-year college or university
- Minimum of 3 years work experience in an administrative role
- Proficient with Microsoft Office Suite and other data management software
- Experience working in a professional office environment
- Ability to maintain a high level of confidentiality and treat confidential matters with tact and discretion
- Strong knowledge of basic office protocols and procedures
- Ability to work both independently and collaboratively
- Exceptional organizational skill and ability to attend to deadlines
- Ability to maintain a high level of accuracy and attention to detail
- Exceptional oral and written communication skills
- Ability to produce work that is consistently thorough and accurate
Preferred Qualifications:
- Advanced knowledge of Google calendar management and Google document management, including Google Docs/Word and Google Sheets/Excel
- Experience working at a college or university at an administrative level
Additional Position Information
- Priority will be given to applications submitted by Friday, September 13, 2019; however additional applications will be considered until the position is filled
- Must be willing to consent to a background check
Dominican University of California is an independent, learner-centered university, offering both undergraduate and graduate programs. Dominican has a small teacher-to-student ratio, and an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring focused on student success.
Application Procedures
Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.
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Organization
Working at Dominican University of California
Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach.
The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.
Mission:
Dominican University of California educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community, and service into their daily lives. The University is committed to diversity, sustainability, and the integration of the liberal arts, the sciences, and professional programs.
Academic Life:
Dominican’s focus on interdisciplinary studies provides a challenging academic environment with four schools, 24 majors, and an average class size of 16.
In the sciences, the University excels at involving undergraduates in sophisticated research projects that enable students to present at national academic conferences and publish alongside their faculty mentors in peer-reviewed journals.
In the humanities, students may combine dance and musical performance with the study of philosophy, literature, world cultures, and religion.
Dominican offers strong undergraduate professional programs in business, education, and nursing. There are also graduate offerings in these disciplines, as well as in counseling psychology and occupational therapy.
Dominican Diversity:
Dominican students come from across the United States. Although primarily from the Bay Area and Northern California, students come from 18 countries, including Brazil, China, Ireland, Japan, Russia, Spain, Taiwan, Thailand, and Turkey.
More than 80 percent of undergraduate students attending Dominican receive some form of financial aid, allowing students from diverse backgrounds to further their education. The University focuses in global community outreach and bringing a diverse range of faculty and students to campus.
Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.
- Telephone
- 4154583775
- Location
-
50 Acacia Ave
San Rafael
California
94901
US
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