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Spalding County Extension Secretary

Employer
The University of Georgia
Location
NW District

Job Details

Posting Details

Posting Details

Posting NumberS03886PWorking TitleSpalding County Extension SecretaryDepartmentCAES Northwest District CESAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Standard Hours of 8-5 pm Monday – Friday- unless otherwise assigned by Coordinator and approved by District Staff.

Advertised Salary$27,000Posting Date08/30/2019Open until filledYesClosing DateProposed Starting Date09/22/2019Special Instructions to ApplicantsLocation of VacancyNW District EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleOffice/Clerical AssistantPay GradeFLSAJob FamilyOutreach ServicesFTE1.00Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This County Extension Secretarial position is a non-exempt professional staff role within UGA Cooperative Extension responsible for handling the many resources offered by the Extension office. A level of independent judgment is used to effectively carry out the duties of the job and the incumbent will manage administrative duties by developing techniques and procedures as appropriate. This role works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator.

Knowledge, Skills, Abilities and/or Competencies

Office and communication skills. Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks. Work in this occupation is by nature a combination of office and field work.

Proven ability to communicate professionally to varied clients and stakeholders including management, staff, youth, and other clients.

Ability to manage multiple priorities.

Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses personal skills to perform public relations responsibilities effectively.

Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.

Physical Demands

Some light lifting. Some degree of physical activity for this position (e.g. handling samples, demonstration materials, and audio-video equipment). Sitting for extended periods of time at a computer or office role.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Maintain office hours to assist clientele and conduct day to day operations. Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing). Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Percentage of time30 Duties/Responsibilities

Duties/Responsibilities

Maintain appropriate records for fiscal reporting. Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff. Maintain office inventory of publications, office supplies, and materials.

Percentage of time30 Duties/Responsibilities

Duties/Responsibilities

Assist County Extension Coordinator with personnel procedures. Maintain consistent and effective work habits to make efficient use of time and resources. Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.

Percentage of time30 Duties/Responsibilities

Duties/Responsibilities

Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator. Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status. Other duties as assigned.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents
    1. Unofficial Transcripts
    2. Other Documents #1
    3. Certification
    4. List of References with Contact Information

    Organization

    The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

    Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

    Company info
    Telephone
    706-542-3000
    Location
    215 S. Jackson St.
    Athens
    Georgia
    30602
    US

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