Posting DetailsPosition Information Job TitlePayroll LeadUnion LevelDepartmentController CampusStocktonPosting Number201301837PFull or Part TimeFull TimeNumber of Months12Work Schedule
Meeting critical deadlines may require work performed during non-routine business hours, especially during payroll processing and various high volume workload times of the year, (e.g. calendar year end, fiscal year end and the beginning of the school year). In addition, may be require to work on University Seasonal Day or Holiday.Position End DateOpen Date09/03/2019Close DateOpen Until FilledYesSpecial Instructions to Applicants
For first consideration please apply before September 3, 2019.Position Summary Information Primary Purpose
Under the limited direction of the Payroll Manager is responsible for providing overall support to University-wide payroll. Works closely with Controller’s and Human Resources Office management to monitor payroll and to ensure proper compliance with Federal and State regulations and University policies governing compensation and benefits. The position independently develops analyses as needed to support external and internal reporting requirements.Essential Functions
1. Responsible for the processing of the Bi-Weekly Payroll, including leading staff, ensuring compliance, resolving problems, auditing, and ensuring all processes and timelines are met.
2. Assists in three-campus support of all payroll and benefits analyses and processing.
3. Cross-trains with other Payroll department employees on all day-to-day functions of the Payroll department in order to provide back-up support and guidance for all three campuses as needed.
4. Review and processes fringe benefits as needed.
5. Works with other members of Payroll team to troubleshoot problems with payroll processing and recommends solutions.
6. Provides payroll and benefits accounting analysis as necessary to provide support during external audits and calendar year-end tax reporting. Works with three-campus Payroll and Human Resources departments and others to ensure compliance with regulations and policies as required by law and University policies.
7. Reviews key payroll, payroll tax, and benefits account reconciliations to support financial reporting and tax filings to ensure accuracy.
8. Researches payroll-related policy, tax and other compliance issues as requested.
9. Processes annual W-2 fringe benefits year-end adjustments as necessary.
10. Performs secondary review and audit of Banner Payroll system data entry and reports as needed to support accurate, timely payroll processing and internal and external compliance.
11. Leads special analyses and research projects as requested by Controller’s Office management team.
12. Leads in responding to new requirements in accordance with Internal Audit and external audit recommendations.
13. Assists Payroll management in maintaining detailed Payroll procedures and desk manuals.
14. Performs duties as project lead while implementing technology for improvement to current processes across 3 campuses.
15. Develops training materials and new procedures for technology enhancements.
16. Makes recommendations on process improvements and implementing new technology.
17. Performs the duties of the Payroll Manager and Director in their absence.Minimum Qualifications
• Payroll experience or equivalent combination of education and applicable experience.
• Strong written and verbal communications skills required, including some public speaking to and training of colleagues.
• Strong computer skills, including intermediate to advanced Microsoft Office skills, and substantial experience with automated payroll processing systems.
• Strong accounting skills.
• Professional payroll processing certification desirable.
• Knowledge of Federal and California state employment and tax law required.
• Ability to work independently with critical deadlines and competing priorities.
• Strong customer service orientation.
• Advanced knowledge of payroll processing, and computer payroll processing.
• Solid working knowledge of staff training and supervision, payroll audit practices and procedures, and payroll tax reporting and compliance.
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily performed in a standard office environment with use of computer and phone. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel:
Some travel to other campuses, as well as local and out of state travel for training is required. Meeting critical deadlines may require work performed during non-routine business hours, especially during payroll processing and various high volume workload times of the year, (e.g. calendar year end, fiscal year end and the beginning of the school year). In addition, may be require to work on University Seasonal Day or Holiday.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and it’s insurance carrier reserves the right to exclude applicants based on their driving record.Hiring RangeCommensurate with experience, non-exemptBackground Check Statement
Applicants who are selected as final possible candidates must pass a criminal background check.AA/EEO Policy Statement
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you able to work/travel outside the standard business hours/days of Monday thru Friday 8:00 – 5:00?
- * Do you have Payroll experience or equivalent combination of education and applicable experience?
- * Do you have strong computer skills, including intermediate to advanced Microsoft Office skills, and substantial experience with automated payroll processing systems?
- * Do you have strong accounting skills?
- * How did you first learn about this employment opportunity?
- University of the Pacific Website
- Association of American Colleges and Universities (AAC&U)
- Chronicle of HIgher Education
- Diverse Issues in Higher Education
- Higher Education Recruitment Consortium (HERC)
- Higher Education Recruitment Consortium - Northern California (NorCal HERC)
- Modesto Bee
- Pacific Employee
- Personal Referral
- Professional or Association Listserv
- Publication or website from a professional organization
- Sacramento Bee
- San Francisco Chronicle
- Stockton Record
- Agency Referral
- Other Online Job Board
- Cover Letter/Letter of Application
- Other Document