District Director, Grants

Job description

Position Details

Classification Information

Classification TitleDistrict Director, Grants Position Information

Job TitleDistrict Director, GrantsPosition NumberDEM974LocationDistrict ServicesDepartmentDS Educational Services/Tech Office AdministrationPercentage of Employment 100%Months of Employment 12 Months Per YearWork ScheduleMonday – Friday, 8:00 am – 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)About Us:

Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students’ educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 80,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California’s premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.

What We Offer:Primary Purpose

Under the direction of Vice Chancellor, Educational Services and Technology, the District Director of Grants develops, coordinates, and writes major grant applications for the District. This position is responsible for pre-award coordination, post-award support, and the management of all aspects of project implementation in accordance with the grant schedule. The District Director of Grants provides a full spectrum of service related to grant development and management to faculty, staff, and external agencies.

Essential Functions

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

Serve as the authorized District representative in researching, developing, administering and facilitating grant activities across the institution. Serves as primary District liaison with public funding agencies and promotes the District’s interests with those agencies. Represents the District in negotiations with grantor agencies/organizations including federal rates for indirect funds.

Research, identify and analyze state, federal and private grant offerings that present viable funding, including long-term opportunities, and complement North Orange County Community College District’s strategic direction and educational master plan to achieve educational objectives.

Provide direction for the planning and prioritization of projects and resource needs. Administer grant preparation, maintenance of documentation and prepare reports and items for submission to the Board of Trustees. Develop grant ideas and prepare major grant proposals/applications on behalf of the District.

Provide leadership and coordinate with both internal and external partners related to grant opportunities and activities. Provide technical expertise and analysis in the planning, preparation, program design, budget development, and evaluation of grant submissions.

Ensure the grant projects are feasible, including meeting strategic targets, budgets and timelines, with appropriate reporting and evaluation. Write grant applications that are well-organized, clear, and consistent with institutional goals.

Administer the development and monitoring of performance outcomes. Supervise and conduct research of potential federal, state, private and non-profit funding sources. Create and maintain systems (i.e. grants database) for dissemination of information about external funding opportunities and other grants-related information.

Maintain a positive, proactive relationship with District-wide constituents and funding agencies to ensure full grant compliance and process efficiency.

Train and assist faculty and staff assigned to grant activities and grant implementation, including instruction regarding internal procedures, funding agency compliance, grant deliverables, terms, mandates, financial requirements, personnel, payroll, budget monitoring, financial reporting, purchasing, administration of funded awards, grant management best for ensuring compliance, and direct projects as assigned.

Assist faculty and staff regarding the development and monitoring of performance outcomes, including assistance to identify and resolve budget and compliance issues.

Ensure that all grant expenditures are reasonable, allocable and allowable according to federal, state, and agency regulations and guidelines.

Offer professional development workshops and coaching related to grants.

Create, design and implement processes and procedures related to grant management and proposal development; keep records of grants; track college resources allocated to grants; provide mechanisms for audit verification and reconciliation.

Conduct research related to needs assessment and background information for proposal development.

Train, supervise, evaluate and direct the work of personnel as assigned; participate in selection and hiring processes; support equity, diversity and inclusion in the hiring process.

Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.

Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees.

Perform related duties as assigned.

In addition to the essential functions, the District Director, Grants, may participate in the development and administration of supplemental non-grant projects related to assigned programs.

Working Relationships

The District Director, Grants, maintains frequent contact with faculty, staff, external agencies, consultants, and with representatives from the community.

Knowledge, Skills and Abilities

Knowledge of principles, methods and best practices of grant proposal development and grant writing for an educational institution and Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility

Knowledge of District organization, operations, policies and objectives

Knowledge of a shared governance model

Knowledge of Federal, State, and Governmental agencies involved in education

Knowledge of grant application procedures for a variety of government and private funding sources

Knowledge of budget preparation and maintenance

Knowledge of appropriate software and databases

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of record keeping procedures

Ability to interpret, apply and explain laws, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate project activities

Ability to analyze situations accurately and adopt an effective course of action

Ability to manage programs effectively and efficiently

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements

This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6360, Section 4.0)

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Minimum Qualifications

Bachelor’s degree from a regionally accredited institution.

Experience in professional/technical development and management of grants.

Experience in budgeting, fund accounting and financial reporting.

Experience with grant application procedures for a variety of government and private funding sources.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications

Master’s degree in a related field

Three or more years of experience in grants and resource development, preferably in an educational setting or a tax-exempt 501c3 organization and/or non-profit corporation

Evidence of one or more major competitive grants received in the form of award letters

Experience in collaborative consultation and governance

Effective oral and written communication skills

Experience in tracking, organizing, managing and reporting of grants using technology

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Working Conditions

Office environment; subject to constant interruptions and frequent interactions with others; sitting for long periods at a time (up to 2-3 hours); may require off-site duties and activities.

Salary Range$104,596 - $132,348 Annually Posting Detail Information

Posting Number201585POpen Date08/30/2019Close Date10/14/2019Special Instructions Summary

Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered.

The minimum required number of references for this position is three (3).

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures – AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the “Additional Transcripts” link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree or higher from a regionally accredited institution?
    • Yes
    • No
  2. * Do you have experience in professional/technical development and management of grants?
    • Yes
    • No
  3. * Do you have budgeting, fund accounting and financial reporting experience?
    • Yes
    • No
  4. * Do you have experience with grant application procedures for a variety of government and private funding sources?
    • Yes
    • No
  5. * This position requires a valid driver's license. Did you fill out the driver's license portion of the application?
    • Yes
    • No, I do not have a valid driver's license.
  6. * Describe your experience, training, and/or education which demonstrates your understanding and sensitivity to diversity.

    (Open Ended Question)

  7. * Can you provide proof, if hired, that you are eligible to work in the United States (NOCCCD will not sponsor any visa applications)?
    • Yes
    • No
  8. * How did you hear about this employment opportunity?
    • CalJobs
    • CCC Registry
    • Cypress College
    • Employee Referral
    • Fullerton College
    • Higheredjobs.com
    • Human Resources
    • Indeed
    • Insidehighered.com
    • Monster
    • NOCCCD Website
    • OC Register
    • North Orange Continuing Education
    • Other (list below)
  9. Other, please specify.

    (Open Ended Question)

Documents Needed to ApplyRequired Documents
  1. Cover Letter
  2. Resume
  3. Transcripts with degree posted (may be unofficial)
Optional Documents
  1. Copy of Grant Award Letter (evidence of major competitive grant received)
  2. Additional Copy of Grant Award Letter (evidence of major competitive grant received)
  3. Additional transcripts with degree posted (may be unofficial)
  4. NACES Evaluation of Foreign Degree




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Job No:
Posted: 9/3/2019
Application Due: 10/14/2019
Work Type: