Assistant Director for Dual-Diploma Programs and Collaborative Degrees

Category:: Professional
Department:: School of Management
Locations:: Binghamton, NY
Posted:: Aug 28, 2019
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 01296

About Binghamton University:


Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.


Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.



Job Description:


Budget Title: Senior Staff Assistant (SL-3)


Salary: commensurate with experience


The Diploma Programs Office administers joint degree programs which allows undergraduate students from international partner universities spend their sophomore and senior years at Binghamton. Under the supervision of the Senior Director for Global Partnerships, the Senior Staff Assistant (campus title, Assistant Director for Dual-Diploma Programs and Collaborative Degrees) administers and coordinates activities for the Dual-Diploma Programs (DDP) Office and provides advising to Dual-Diploma and other collaborative degree students within School of Management (SOM), and serves as a backup to the SOM Advising Offices when additional support is needed.


Goals for the Position


The Assistant Director for Dual-Diploma Programs and Collaborative Degrees provides high quality professional support for selected areas in Dual-Diploma Programs Office and SOM. The Assistant Director for Dual-Diploma Programs and Collaborative Degrees must communicate clearly by phone, e-mail, through written materials, and in person with the staff of other offices, students, and parents.


Duties:


Oversee and manage the enrollment, admission, transcript process of DDP and other collaborative degree students, these duties include:


  • Manage and oversee the enrollment management process of DDP and collaborative degree students, which includes obtaining detailed lists of students from our multiple partners in Turkey, China and other countries and coordinating translation and review of the documents received from our partners.
  • Work with multiple offices to organize the detailed information of students admitted in our partner universities abroad and coordinate the admission and enrollment of all students in Banner.
  • Report the admission results to the administration including the Office of Institutional Research and Assessment.
  • Obtain transcripts of courses in our partner institutions, review the transcripts and complete the articulation tables for each program.
  • Work with the Office of International Student and Scholar Services to coordinate visa documentation for all students in the program and work with the Office of Financial Aid and Student Records to obtain official transcripts.
  • Coordinate graduation celebrations and luncheon for graduating seniors and their families. Assist the Senior Director with sending graduation confirmations and with arranging travel for international partners and work with schools for participation in the recognition ceremonies.

Advising and course registration of DDP and other collaborative degree students, these duties include:


  • Provide advising services to all students in our DDP and collaborative degree programs.
  • Work closely with academic departments and advising offices in each school at Binghamton on any changes or updates to curriculum for all majors and coordinate with our partner universities to provide updates for curriculum changes.
  • Meet with each individual student for advance registration to review their requirements and degree progress and provide them with options for course registration. Create advising forms for non-Binghamton students with the Dual-Diploma Program staff and process course registration.
  • Review students' progress toward their degree during add/drop period and notify students of any discrepancies and alternate courses.
  • If students have any health or legal issues, the incumbent Provides assistance to students with health or legal issues.
  • Serve as a backup to the SOM Advising Office and work closely with the SOM advising staff as needed.

Develop and implement orientation programs in fall and spring, these duties include:


  • Develop and implement orientation programs for DDP and collaborative degree students each semester.
  • In coordination with the staff of International Student and Scholar Services and other campus offices, organize separate orientation programs to ensure that the needs of students in these joint and collaborative degree programs are addressed.
  • As part of the orientation, hire and train orientation assistants.
  • Organize additional orientation program for students as needed.

Marketing and alumni engagement, these duties include:


  • Update the department webpage so that it becomes an effective communication tool for partners, prospective students, enrolled students, and their parents.
  • Coordinate marketing and outreach activities in the DDP Office including the social media platforms Facebook, Instagram, and department LinkedIn account. Use WhatsApp and WeChat applications in order to communicate events and deadlines.
  • Create brochures for each program and update them on a regular basis.
  • Work with student interns and assistants to promote campus activities and organize events for students.

Supervision of DDP interns and Orientation Assistants, these duties include:


  • Organize and provide leadership opportunities for DDP students and help new students in their adjustment to Binghamton University with new DDP Internship program.
  • Recruit, manage and supervise program student and intern activities.
  • Oversee all training needed; develop the skills of the DDP interns; anticipate challenges that interns may encounter; identify strengths and areas of improvement and responding accordingly; provide ongoing evaluative feedback and complete formal evaluations per requirements of the CDCI internship(s) as required.

Scholarship Management, these duties include:


  • As part of Binghamton University's commitment with the Turkish partner universities, Dual-Diploma Programs provide scholarship to students. Based on the tuition collected in each semester, the incumbent must manage the accounting and calculation of scholarship funds and coordinate the fund transfer with the Provost's Office.


Requirements:


  • Bachelor's degree
  • One to three years of administrative work experience
  • Ability to work with a variety of packaged software applications as well as relational databases with complete accuracy
  • Excellent interpersonal skills and excellent written and oral communication are necessary
  • Ability to work cooperatively as a team with other staff members
  • Organizational skills in order to manage varied tasks in a fast-paced office environment

Preferred:


  • Foreign language ability
  • International or cross-cultural experiences
  • Desktop publishing
  • Html Knowledge
  • Masters or other advanced degree


Additional Information:


Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.


Binghamton University is a tobacco-free campus.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]


Payroll information can be found on our website http://www.binghamton.edu/human-resources/payroll/


Cover letters may be addressed "To the Search Committee."


Postings active on the website accept applications until closure.


For information on the Dual Career Program, please visit:
https://www.binghamton.edu/human-resources/dual-career-program/


Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.


As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.



Application Instructions:


Deadline for Internal Applicants: September 12, 2019


Deadline for External Applicants: Open until filled


Review of applications will begin immediately and continue until the vacancy is filled.


Persons interested in this position should apply online.


Please submit:


  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.


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