Assistant Director, Employer Engagement

Job description

DePaul University

DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Job Title Assistant Director, Employer Engagement
Job ID 3709
Location Loop Campus
Full/Part Time Full-Time
Regular/Temporary Regular

Multicultural Statement

At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.

General Summary

Reporting to the Associate Director of Employer Engagement, the Assistant Director of Employer Engagement plans, hosts and evaluates job and internship fairs and is responsible for the day-to-day management of employer outreach and internship development for one specified Career Community. She/He is responsible for all event logistics, including marketing, invoicing, employer recruitment, calendar planning, securing space and communicating with venue staff; catering, student/alumni usage tracking, event set-up and producing detailed event reports. This position also builds and manages employer relationships, connects employers with students through specific programming, and supports employer connections with faculty and student organizations. This position works closely with other members of the Employer Engagement team and members of a specified Career Community. The Assistant Director also facilitates job and internship postings, provides Handshake support and advises students when needed.

Responsibilities & Duties

  • Manage Job & Internship Fair Program (planning, marketing, venue set up, program creation, invoicing, hosting, staffing, answering questions from students, alumni and employers, etc) and analyze event feedback to apply to future planning.
  • Research vendors for event related purchases and make cost conscious decisions about all event related purchases.
  • Manage pricing, invoicing, collection, depositing and tracking of all job fair employer fees.
  • Manage employer outreach and engagement for one specified Career Community including outreach to new and existing employers, employer education on recruitment strategies and internship programs, on-going relationship management, and staying abreast of current employment and recruiting trends.
  • Serve as a planning member of one specified Career Community team.
  • Work closely with Career Education team members to plan and implement programming and initiatives for connecting employers and students.
  • Build strong relationships with faculty and internal staff in order to collaborate on activities and enable stronger connections between employers, students and targeted colleges.
  • Maintain various employer lists for the career community including target employers, strategic outreach, and employer diversity recruiting initiatives.
  • Manage 1 student intern.
  • Supervise, recruit, retain, train and provide professional development for intern including goal setting/project design, mentoring and conducting performance appraisals.
  • Serve as industry expert for specified topic.
  • Gather knowledge and develop appropriate resources for disseminating the information to the university community.
  • Performs other duties as assigned.

Education & Experience

  • Bachelor's degree.
  • Three to five years’ work experience in a professional environment.
  • Two or more years project management and/or event planning experience.
  • Experience in relationship building.
  • Technical skills required include word processing, basic database, basic statistical analysis, Excel, PowerPoint and familiarity with social media tools.

Preferred Requirements

  • One to two years’ experience working in career development.
  • Experience working in a university setting.
  • Experience working in employer relations or campus recruiting.
  • Public speaking experience in front of small and large audiences.

Managerial Responsibilities

  • Manages 1 student employee.
  • Job Fair Intern - recruit, train, guide, motivate, retain and advocate for among the other staff members he/she interacts with.

Financial Responsibilities

  • Research vendors for event-related purchases (thank you gifts, table/chair rental, table covers, etc.).
  • Manage pricing, invoicing, collection, depositing and tracking of all job fair employer fees.
  • Make cost conscious decisions about all event-related purchases (catering, programs, venue fees, etc.).

Other Skills & Abilities Reqd

  • Technical skills required include word processing, basic database, basic statistical analysis, Excel, PowerPoint and familiarity with social media tools.
  • Able to manage and prioritize several events/projects concurrently.
  • Must possess a basic understanding of campus recruiting as well as internships and their relationship to the concept of experiential learning.
  • Ability to communicate effectively both orally and in writing.
  • Demonstrated organizational and project management skills and a knowledge of/familiarity with social media tools.
  • Candidate should be able to develop career-related programs that combine faculty/academic objectives.
  • Strong presentation skills are a must.
  • Ideal candidate will demonstrate the ability to develop and implement innovative higher-education programs, maintain positive, creative energy while working in a dynamic and changing environment.
  • Functional Competency Expectations
    • Audience Awareness (Intermediate)
    • Consultation & Influence (Intermediate)
    • Customer Service (Mastery)
    • Data Management (Basic)
    • Educating Others (Basic)
    • Employment Practices (Basic)
    • Production & Processes (Intermediate)
    • Resource & Operations Management (Basic)
  • Foundational Competency Expectations
    • Collaboration & Teamwork (Intermediate)
    • Cultural Awareness & Sensitivity to Diversity (Intermediate)
    • Effective Communication (Intermediate)
    • Judgment & Decision-Making (Intermediate)
    • Mission Focus & Institutional Knowledge (Basic)
    • Project Management & Organization (Mastery)
    • Relationship & Network Building (Mastery)
  • Sustaining Competency Expectations
    • Change Acumen (Basic)
    • Conflict Management (Intermediate)
    • Continuous Improvement (Basic)
    • Education Industry Acumen (Basic)
    • Learning Agility (Intermediate)
    • Self-Awareness (Intermediate)
    • Systems Thinking (Systems Thinking)
  • Strategic Competency Expectations
    • Creativity & Innovative Thinking (Basic)

Physical Requirements

  • Able to stand for extended periods of time and move boxes up to 25 pounds on the day of each fair.
  • Able to transport materials up to 25 pounds between campuses and venues for all networking events and fairs.

Other Attachments

You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.

Additional Information

Must be able to work evenings approximately 2 times per month and approximately 2 Saturdays per year.

Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits

Required Background Check:
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Job No:
Posted: 8/30/2019
Application Due: 10/29/2019
Work Type: