Payroll Business Analyst

Job description

Payroll Business Analyst

Stanford University

Job Number:


Job Code: 4771

Classification Level: H

Payroll Business Analyst

Impact a Legacy

Consider all the lives saved over the many years as a result of Stanford's innovation in the medical field. Imagine a world without the internet and social platforms. Did you know Stanford pioneered the procedure for organ transplants and also created the first website in the United States? All of these advances and more, are a direct result of Stanford University's prominent faculty, researchers and alumni, who have revolutionized the way we live and enriched the world. Supporting this mission is Stanford's dedicated 16,000 staff, who come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere.

In a highly complex and constantly changing backdrop, Financial Management Services is responsible for creating an environment which promotes innovative and sound business policies and practices that balance controls, compliance and customer service. The organization consists of approximately 200 professionals, responsible for a broad range of financial activities, including Financial Accounting and Reporting, Payroll, Procurement Services, and Tax Compliance.

Our new Stanford Redwood City campus, which opened this spring, is the workplace for approximately 2,700 staff whose jobs are important to supporting the university's mission. The campus brings departments together in a collaborative environment that reflects Stanford's culture and mission. The campus offers amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a child care center for Stanford families.


The Payroll Business Analyst will work as member of a team with primary responsibility for the University Payroll and Time & Leave systems, managing application upgrade projects, developing enterprise reports, streamlining processes, patch testing and contributing to the operations of the semi-monthly payroll. The Payroll Business Analyst will serve as the functional lead for enhancements and upgrades of PeopleSoft Payroll, Time & Labor and other peripheral systems. Additionally, the Payroll Business Analyst will develop and compile performance metrics for the department, analyzing data to support outreach efforts and to identify and implement business process improvements.


  • Analyze and document user needs, existing and new policies, processes, procedures and operational methods to consider possible improvements to new and existing systems.

  • Utilize elicitation techniques to understand business processes and translate into system requirements and/or development of systems solutions.

  • Define and document business requirements and test cases for system developments. May include the writing of all or a portion of functional specifications.

  • Coordinate with business and technology teams, ascertaining system requirements, such as program functions, output requirements, input data acquisition, and system techniques and controls.

  • Problem solve in areas such as system design, input/output requirements and procedural flow between departments and/or business systems.

  • Perform testing of new systems, upgrades and patching of existing systems; may include developing test plans. Conduct and document results of testing.

  • May develop instructional materials, training and job aids.
    * - Other duties may also be assigned


Education & Experience:

  • Bachelor's degree plus three years of applicable experience, or combination of education and relevant work experience.

Knowledge, Skills and Abilities:

  • Knowledge of, computer system capabilities, business processes, and work flow.

  • Understanding of the software development life cycle.

  • Experience with enterprise applications and understanding of database driven applications.

  • Skill in conducting interviews.

  • Excellent communication skills, both written and verbal, including the ability to bridge functional and technical resources by communicating effectively with individuals of varying systems expertise and business needs.

  • Listening, negotiation and conflict resolution skills.

  • Ability to maintain good customer relations with clients and external vendors and partners.


  • Demonstrated knowledge of, and experience with, business analysis of ERP systems, preferably PeopleSoft or Oracle, with proven ability to apply knowledge to understand new systems and processes.

  • Experience working in a payroll environment, including experience with payroll and timekeeping systems.

  • System implementation experience, including writing functional design specifications, creating test cases and analyzing test outcomes.

  • Sufficient knowledge of SQL, or similar scripting language, to be able to interpret programming code as well as write scripts to extract data for analysis.

  • Strong time management skills, with the ability to balance time-sensitive operational deadlines with progress on longer-term enhancements and projects.

  • Proven ability to apply knowledge to analyze and interpret business policies and external regulations and translate them into compliant and efficient system processes.

  • Demonstrated tact, diplomacy, sound judgment and sensitivity to handling of confidential data.

  • Excellent communication skills, both written and verbal, including the ability to provide formal and informal system training to users with differing levels of system experience.

  • Strong customer-oriented approach to managing work.


  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • We invite you to apply for this position by clicking on the “Apply Online” link. Please submit an online application, resume, and cover letter.


We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:

  • Freedom to grow. As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus $800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.

  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations!

  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more!

We pride ourselves in being a culture that encourages and empowers you.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4771
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 84475


Location: Business Affairs: Financial Management Services (FMS), Redwood City, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Copyright ©2017 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 8/29/2019
Application Due: 10/29/2019
Work Type: