Position Title:Administrative Assistant II Job Category:Staff Department:Residential Life - 6510230 Division:Student Affairs Required Documents:Cover Letter, Resume Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is one of 28 institutions within the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. Serving nearly 13,000 students, GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 920,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Description:

Reporting to the Director of Residential Life, the Administrative Assistant II will be providing clerical and administrative support to the Office of Residential Life. This position will problem solve with residents and parents, track budget expenditures, maintain calendars, and general office duties to ensure timely facilitation of the operational needs of the Office.

ESSENTIAL FUNCTIONS

• Place, answer, screen, and direct telephone call, providing information or referral as required.
• Process and track budget payments for departmental expenditures, invoices and payment requests, travel requests and reimbursements of expenses.
• Provide administrative support and assistance, including making appointments, scheduling meetings, maintaining calendars and email.
• Maintain confidential information and records.
• Manage a state-issued purchasing card.
• Conduct residence hall tours as required.
• Assist with the planning and execution of various activities or events.
• Perform other duties as assigned.

Minimum and Preferred Qualifications:REQUIRED QUALIFICATIONS

High School or GEDOne to three years of previous administrative assistance experience.Excellent communication skills.Strong organizational skills. Excellent working knowledge of Microsoft office products WORD and EXCEL. Strong interpersonal skills. Experience serving in a customer service role. Proven organizational skills with the ability to prioritize work and be multi-task oriented in a fastpaced office environment.

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

Physical Requirements

Position may require local travel. Position requires individual to maintain a purchasing card, therefore successful completion of a credit report is a condition of employment. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations.

Position Status:Full-Time FLSA:Non-exempt