Associate Registrar

Job description

Essential Functions

1. The associate registrar oversees the timely and accurate posting of degrees for all divisions excluding law. Position is responsible for coordinating the work of degree evaluators in the evaluation of degree requirements for undergraduate students. The associate registrar establishes institutional timelines for the certification and reporting of all degrees excluding law. The position assures that records are complete including the posting of institutional and departmental honors. Additionally, the associate registrar coordinates the production and distribution of diplomas to graduating students. This position is responsible for managing student curriculum records within Banner.

2. The position is responsible for the production academic bulletins on an annual basis assuring documents reflect institutional academic policies and approved curriculum. The associate registrar directs work of the bulletin and communications specialist in managing faculty data and other institution-wide content. This position develops production timelines in consultation with campus stakeholders. The associate registrar works collaboratively with faculty to develop effective strategies to communicate curriculum requirements through program of study and course plans. Additional duties include developing and applying standards for stylistic consistency within the bulletin. Finally, this position works with degree audit specialist to ensure curriculum changes are captured within systems such as CAPP.

3. This position administers institutional policies related to transfer and study abroad credit. The associate registrar works with constituents across campus to ensure students are treated equitably in regard to processing of credit. This position is responsible for the development and maintenance of systems for faculty review of coursework/credits. Additionally, the associate registrar works with department chairs to develop materials for transfer articulation related to institutional partnerships; oversees development maintenance of a database containing public-facing transfer and study abroad course equivalencies; coordinates the receipt of matriculated student records with numerous admission offices at the University ensuring student records are complete and accurate.

4. This position administers institutional schedule of classes of catalog of courses. Duties include developing procedures and training for delegated units; directly enter schedule information into information system (Banner) when needed; assuring compliance with procedures, working with subordinate employees or delegated units to correct difficulties. The associate registrar supervises the classroom scheduling process; recommends institutional classroom scheduling policies; and, working with University Architect and project managers, administers assigned classroom improvement projects.

5. The associate registrar provides logistical support to University commencement exercises including: managing logistical information on commencement website and through email communication going to out graduation candidates and families; producing the printed commencement program for ceremonies; providing and managing data related to commencement for the Office of the Registrar and campus partners such as the bookstore. Finally, the associate registrar is responsible for the procurement of materials for commencement ceremony such as diploma covers.

Required Qualifications

  • Bachelors degree
  • Five years of experience in higher education
  • Two years experience in a registrars office
  • Previous supervisory experience

Preferred Qualifications

  • Masters degree
  • Five years of experience in a registrars office

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on September 16, 2019

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Range:
Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.




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Job No: 492656
Posted: 8/29/2019
Application Due: 10/28/2019
Work Type:
Salary: Negotiable