Office Specialist, Koubek Center
- Employer
- Miami Dade College
- Location
- Wolfson Campus
View more
- Employment Type
- Full Time
- Institution Type
- Community College
Job Details
Location: Wolfson Campus
Regular/Temporary: Regular
Full/Part Time:
Job ID: 999119
Job Details
Job Family
STAFF - Support Non-Exempt (SNE)Grade
12Salary
$19.60 - $24.51Department
Koubek CenterReports To
Director/ Vice ProvostClosing Date
Open Until FilledFLSA Status
Non-ExemptFirst Review Date
August 30, 2019
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The Office Specialist provides advanced and complex administrative and clerical level support to a District Office or Campus Department. The position works as part of the office’s staff support team and provides assistance to the department and its leadership.
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- Oversees day-to-day administrative office operationsServes as the liaison with other District or Campus departmentsPrepares on-line payrolls, agreement for services, budget transfers, staffing reports and other disbursement or billing requests in accordance with budget and applicable requirementsProvides support to managing the budget and reconciles financial statementsPlans and schedules meetings and campus/college-wide eventsProvides assistance in setting up rooms, equipment and hospitality for visitorsHandles highly sensitive and confidential material and monitors and maintains recordsPrepares correspondence and assists in compiling reports for internal and external distributionHandles external and internal inquiries from public, faculty, students, and staff and follows-up with appropriate actionProduces electronic information by transcribing, formatting, imputing, editing, retrieving, copying and transmitting text, data and graphicsProvides assistance in guiding and training part-time department staff; provides feedback as neededAnswers telephone, screens callers, relays messages and greets visitors
- Performs other duties as assigned
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- Associates degree from a regionally accredited institution in a related field and four (4) years of experience in an advanced administrative support position; or any combination of education and experienceAll degrees must be from a regionally accredited institutionKnowledge and understanding of College organization, goals and objectives, and policies and procedures Proven experience in student Services (e.g., recruitment, advisement) or academic affairs (e.g., teaching, curriculum development) Knowledge of current developments/trends in educational reform Possess excellent organizational and communications skills (both oral and written) Proficiency in Microsoft Office applications and solid computational skills Ability to work collaboratively and effectively with constituents, departments, community based organizations in a diverse community Ability to write reports, business correspondence, and procedure manuals Ability to effectively present information and respond to questions from senior management, groups of mangers, clients, customers, and the general public Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents Ability to work a flexible schedule to include evening and weekend assignments Ability to work in a multi-ethnic and multicultural environment with students, faculty, and staff
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Experience with event planning, customer service, & quickbooks preferred
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Organization
Since we opened our doors in 1960, the educators at Miami Dade College have focused on providing quality and innovative educational opportunities to every member of our community desiring a higher education. Our goal is a simple one, to ensure the success of our students and increase the strength of our communities.
Today, Miami Dade College is the largest, most diverse and highly regarded college in the nation. We operate eight campuses with over 6,000 employees who educate over 170,000 students from around the world. The College offers over 300 programs of study and several degree options, including vocational, associate, and baccalaureate degrees. We also offer numerous Community Education classes as well as online credit classes through the Virtual College. Specialized and advanced educational opportunities include the prestigious New World School of the Arts, The Honors College and our Dual Enrollment Program.
With such a large organization, our employment needs are very diverse. From full-time professional faculty to part-time adjunct faculty and support staff, the people who comprise the MDC workforce are the innovators who help the College maintain our reputation as one of the most highly regarded colleges in the country.
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