*Senior Executive Secretary, Grade D
*Senior Executive Secretary, Grade DSchool/Division:Fred DeMatteis School of Engineering and Applied ScienceOffice:EngineeringFull-Time or Part-Time:Full-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Description:This position will perform general secretarial tasks, word processing, filing, attend department meetings to take minutes, etc.; answer telephone and/or in-person inquiries about Engineering programs; maintains confidential departmental and student files; orders office supplies; and prepares purchase requisitions and places web/telephone orders for faculty and lab supervisors. Processes invoices and maintains departmental budget. Reviews monthly credit card and WB Mason statements. Makes travel, reception, and conference arrangements, prepares reimbursement and travel expense reports. Coordinates faculty participation in campus events (transfer days, open houses, etc); schedules new faculty interviews; prepares checklist and coordinate files for tenure, promotion and appointments; coordinates senior design programs. Supports the High School Engineering program by taking care of administrative tasks. Supports co-op director with editing and design of presentations. Schedules, supervises and approves time cards of student assistants and department’s peer tutors. May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job classification.
Monday - Friday, 9am - 5pm
*Subject to bumping
Qualifications:The ideal candidate will have exceptional interpersonal and communication skills for working with faculty, students and colleagues. Must be able to prioritize and work on own initiative in a fast-paced work environment. Excellent typing skills and proficiency in Microsoft Word and Excel. Banner experience preferred.Application Instructions:Qualified applicants may submit resumes via e-mail to [email protected] Please indicate job #896995-19 in the subject of the email.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open Until FilledDate Posted: 07/15/2019Posting Number: 896995-19