Account Clerk II (Temporary)

Job description

Posting Details

Position Information

Job Posting TitleAccount Clerk II (Temporary)LocationLos Rios Community College District (District Office)Department LocationPosting NumberC00191PThe Institution

About
The Los Rios Community College District (LRCCD) is the second largest, two-year public college district in California, serving approximately 75,000 students in the greater Sacramento region. The district’s 2,400 square mile service area includes Sacramento and El Dorado counties and parts of Yolo, Placer, and Solano counties and is comprised of four uniquely diverse colleges – American River, Cosumnes River, Folsom Lake and Sacramento City colleges. In addition to each college’s main campus, the district offers educational centers in Placerville, Davis, West Sacramento, Elk Grove, Natomas and Rancho Cordova.

The Los Rios district office is centrally located in the heart of the Sacramento valley. The growing Capital Region has strong communities and emergent arts and dining scenes, and is nearby some of the most celebrated tourist destinations in the country – Lake Tahoe, Napa Valley, and San Francisco. The Sacramento area is a great place to live and work!

Strengths
The district has approximately 4,000 employees throughout our four colleges and district office in dozens of different departments that provide welcoming, inclusive, and equitable environments for Los Rios students, employees and community partners. Each and every district and college department strives for the highest quality in all programs, services, and activities, and is focused on improving educational outcomes for the students we serve.

Our Vision
Our colleges offer equity-minded, academically rigorous, student success centered education. Our objective is to help our students successfully achieve their academic goals, whether they want to transfer to a four-year college or university, earn an associate degree, or obtain one of more than 100 certificates in high demand career fields.

The Los Rios Community College District’s Human Resources Department is committed to diversity, equity, and to ensuring an inclusive, thriving environment for all of its employees, students, and surrounding communities. To that end, the Human Resources Department is intentional in recruiting, hiring, and retaining diverse employees, to reflect the diversity of our colleges’ student populations.

Position Summary

Incumbents, under direction, perform a variety of clerical accounting duties involving the maintenance of financial or statistical records. Duties may vary based on assigned department.

For a detailed job description for this Los Rios Classified Employee’s Association (White Collar) position Job Descriptions click here

NOTE: Short-term temporary employees shall not be employed for more than 135 days, or 960 hours, whichever is reached first, in any fiscal year. (P6123- 3.2 & 3.3)

Assignment Responsibilities

● Prepares and maintains change funds for revolving fund operations.
● Complies with federal, state, and company policies, procedures, and regulations.
● Debits or credits accounts and reporting in some cases to supervisors.
● Uses a variety of computer accounting and office software programs.
● Evaluates records for accuracy and reconciles or notes discrepancies and communicating same to campus supervisors, and vendors when appropriate.
● Compiles reports and tables, prepares and balances bank deposits, and reconciles cash register tapes.
● Enters and codes financial transactions and other account information to update and maintain accounting records.
● Serves as counter receptionist and answers student’s questions.
● Performs basic financial calculations such as amounts due, balances, discounts, equity, and principal.
● Screens data for accuracy and completeness and reconciles discrepancies.
● Issues and accounts for keys to secured areas.
● Prepares daily cash reports and accounts payable for bookstore.
● Prepares and types financial/statistical reports including daily reports to District.
● Processes incoming invoices, returned checks, posts bad debt entries, coordinates with collection agencies, and handles student related issues.
● Receives control figures and balances output data to control figures both manually and visually, comparing and researching discrepancies.
● Prepares negotiable instruments for deposit.
● Monitors and reconciles account balances before issuing checks.
● Prepares billings and follows up on collections of past due receivables.
● Prepares accounts payable for payment and pays invoices.
● Maintains records of accounts receivable and accounts payable.
● Verifies requisitions against data and budgets.
● Assists with the audit of warrants before they are distributed.
● Determines applicability of Use Tax and applies correct rate.
● Audits student and classified employee timesheets, maintains preliminary payroll records charges against appropriate accounts, and assists in resolving payroll problems and issues.
● Assigns or uses accounting code numbers for income and expenditure items.
● Schedules campus and District vehicles for travel, and processes related expenses for reimbursement.
● Prepares files and verifies accuracy for ordering hand-generated checks.
● Types and distributes financial/ statistical reports.
● Determines 1099 reportable status.
● Performs financial calculations and analyzes information on travel authorizations/disbursements to ensure adherence to District policy.
● Prepares journal entries and budget transfers.
● Prepares, audits and reconciles purchasing requisitions for supplies, equipment and services.
● Performs related duties as required.

Work YearN/AWork Schedule

To be determined.

NOTE: Short-term temporary employees shall not be employed for more than 135 days, or 960 hours, whichever is reached first, in any fiscal year. (P6123- 3.2 & 3.3)

Total Hrs per Week/DayTo be determined.Special RequirementsMinimum Qualifications

EXPERIENCE: Two years of financial recordkeeping experience.

Promotional: One year of experience in Los Rios Community College District as an Account Clerk I, or equivalent experience. (Promotional applies to regular, current Classified employees working with the Los Rios CCD.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)

Application Instructions

1. A completed Los Rios Community College District Classified Application (required).

2. Resume (recommended).

3. Two (2) letters of recommendation (recommended).

4. Letter of Interest (recommended).

Do not submit additional materials that are not requested.

NOTE: Applications submitted without all required documents, listed above, will be disqualified. Applicants indicating “see resume” on the online application will be disqualified.

Also, Individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement even if the foreign transcript has been accepted by a college or university in the United States.

•TRANSCRIPTS:
- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. Foreign Degree Transcript Evaluations click here
- Within 60 days of the time of hire, employees are required to submit official transcripts, if required in the minimum qualification for the position.
- Graduate advising documents and grade reports will not be accepted as official transcripts.
- It is the responsibility of Los Rios Community College District employees to also provide official transcripts, if required in the minimum qualification for the position.
Foreign Degree Transcript Evaluations click here

Physical DemandsSalary$13.64 per hour LRCCD Salary SchedulesAdditional Salary Information Posting Detail Information

Posting DateClosing DateOpen ContinuouslyYesBeginning and/or Ending Dates

N/A

How and where to apply

Please visit our Frequently Asked Questions for complete information on how to apply online with our District. Application services are available between 8:00 a.m. and 5:00 p.m., Monday through Friday, at the Los Rios Community College District Human Resources Office located at 1919 Spanos Court, Sacramento, CA 95825-3981. If you need assistance with any phase of the application process, please call (916) 568-3112 or come in during our business hours. Submission of applications are by midnight of the posting closing date.

Conditions

All Positions: Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during this recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university must be submitted within 60 days of hire.

Quicklinkhttp://jobs.losrios.edu/postings/3840Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Criminal History Verification and Release: I acknowledge and agree that I understand that by answering the question below, I certify that the information provided by me is true, correct and complete to the best of my knowledge and belief. I authorize investigation of all statements contained herein, and on the P-881 (if applicable and submitted), and I release from liability all persons and organizations furnishing such information. I understand that any misstatements, omissions or misrepresentation of facts on this form, my application, and, if applicable, the P-881 or attachment(s) may be cause for disqualification or dismissal. If you have ever been convicted of an offense other than a minor traffic violation you are required to complete the form "Arrests Which Led to Convictions for Crime", P-881 (you must disclose convictions that have been dismissed pursuant to Penal Code Section 1203.4; Ed. Code 87008). Please copy and paste the provided URL for the form - https://losrios.edu/docs/lrccd/employees/hr/forms/p-881.pdf - and attach the completed form to your application.
    • Yes, I acknowledge and agree
    • No, I do not acknowledge or agree
  2. Can you perform the essential functions of this position?
    • Yes
    • No
  3. Considering this specific position that you are applying to – where/how did you learn about this position?
    • College Department
    • CareerBuilder
    • Chronicle of Higher Ed (Vitea.com)
    • Community College Registry Job Fair: Oakland
    • Community College Registry Job Fair: Los Angeles
    • Community College Registry Online Job Board
    • Community Outreach (ex. Festivals, etc.)
    • CommunityCollegeJobs
    • Craigslist
    • Diverse: Issues in Higher Education
    • EdJoin
    • Facebook (Campaign)
    • Facebook (Los Rios Page)
    • Glassdoor
    • Greater Sacramento Urban League
    • HigheredJobs
    • Indeed
    • Instagram
    • Job Sites
    • Job Journal
    • Latina Leadership Network of the California Community Colleges
    • LinkedIn
    • Los Rios Community College District Employee
    • Los Rios Community College District Human Resources Email
    • Los Rios Community College District Website
    • Professional Networks
    • Sacramento Black Chamber of Commerce
    • Sacramento Asian Chamber of Commerce
    • Sacramento Builders Exchange
    • Sacramento Hispanic Chamber of Commerce
    • Sacramento Rainbow Chamber of Commerce
    • SacramentoWorks
    • Twitter
    • YouTube
    • ZipRecruiter
Applicant DocumentsRequired Documents
    Optional Documents
    1. Unofficial Transcript 1
    2. Unofficial Transcript 2
    3. Unofficial Transcript 3
    4. Resume/Curriculum Vitae
    5. Letter of Interest
    6. Letter of Recommendation 1
    7. P-881 Report of Arrests Which Led To Convictions For Crime Document
    8. Letter of Recommendation 2
    9. Foreign Transcript Evaluation

     

     

     

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    Job No:
    Posted: 8/28/2019
    Application Due: 11/26/2019
    Work Type:
    Salary: