Administrative Assistant/Program Support Specialist
Job location: College at Wise (Wise, VA)
Employment Type: Full-time
Posted data: 2019-08-26
Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures.
The University of Virginia’s College at Wise seeks a success-minded, eager to learn, self-starter to provide administrative support for the Office of Economic Development and Engagement (OED&E). The Administrative Assistant/Program Support Specialist performs administrative functions in a fast-paced team environment as the Office supports economic development efforts in Southwest Virginia through educational and professional development programs, engaging faculty and students in business and community projects and enhancing the entrepreneurial activity in the region.
This position provides customer service for OED&E clients, coordinates scheduling and administrative support functions to ensure efficient and effective operations which includes preparation of materials for staff meetings and board meetings, processing invoices, budget reconciliation, weekly, monthly and year-end reports, grant administration, creating and editing outreach and marketing presentations as well as promotional materials.
Requires considerable experience working in an office environment involving proficient use of MS Office Suite, Word, Excel, PowerPoint and Outlook. Must have considerable knowledge of administrative, office, and customer service support practices/procedures; the ability to communicate effectively, both verbally and in writing; and interpersonal skills. Ability to interpret/analyze data and prepare reports; maintain confidentiality of client information; coordinate logistical services; prioritize work; and make sound recommendations and decisions.
An Associates degree in Administrative Support Technologies, related field or equivalent work experience requiring relevant job skills is required, along with considerable knowledge of agency and state policies and procedures as related to the subject area; working knowledge of basic bookkeeping/accounting principles; word processing, data entry and database management skills; the ability to gather and analyze statistical data and generate reports; the ability to collect and organize material for reports by determining what is available and what should be included to present the information in an organized format; and the ability to communicate with others effectively, verbally, and in writing. Also required are the ability to create, compose, and edit written materials; the ability to maintain multiple calendars and schedule appointments/events; the ability to analyze and solve problems; and the ability to make administrative/procedural decisions and judgements.
To apply, please visit https://hr.virginia.edu/job-openings, search for Administrative Assistant/Program Support Specialist, and complete the online application process. UVa's College at Wise is an equal opportunity/affirmative action employer committed to excellence through diversity. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom as student could reasonably believe has this authority or duty.
UVa-Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at www.uvawise.edu/ASR. A copy is available upon request by calling 276-328-0190 or 276-376-3451.
Education: Associates degree in Administrative Support Technologies, related field or equivalent work experience requiring relevant job skills.
Experience: Requires considerable experience working in an office environment involving proficient use of computers (MS Office Word, Excel, PowerPoint and Outlook)
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.The University of Virginia, including the UVA Health System and the University Physician’s Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.